ACCOUNTING CLERK

Carscallen LLP; Day (FL); On-site; USD 60,000 - 85,000; Full time

Job summary

Carscallen LLP in Florida seeks a qualified accountant to manage full-cycle day-to-day transactional accounting in a law firm context.

The role requires 3–5 years of accounting experience, payroll exposure is a plus, and strong MS Excel skills. You will support period-end processes, trust matters, and vendor management while contributing to process improvements.

Qualifications

• Min 3-5 years of relevant accounting experience.
• Payroll experience an asset.
• Intermediate to advanced MS Excel proficiency.
• Exposure to law firm or professional service accounting.
• Accounting diploma or degree.

Responsibilities

• Process day-to-day transactional accounting for all areas.
• Handle Accounts Payable, Accounts Receivable, expense reports, and client billing and trust.
• Process vendor invoices and rush cheque requests with proper coding and reconciliations.
• Post AR payments and process bank and credit card deposits.
• Reconcile disbursements and credit card statements.
• Prepare month-end journal entries and GST filings.
• Assist with payroll submissions and related tasks.
• Support special projects and process improvements.

Skills

Full cycle accounting

Interpersonal skills

Multi-tasking

Attention to detail

Education

Accounting diploma or degree

Tools

MS Excel

Job description

Position Overview

Reporting to the Controller, this role is responsible for the full cycle day-to-day transactional accounting of the Firm in accordance with Law Society rules.

Key Outcomes

• Daily, monthly, and annual transactional accounting activities
• Support reporting, reconciliation and analysis including journal entries.
• Oversee accounting related duties.

Duties & Responsibilities

• Process transactions for all areas including Accounts Payable, Accounts Receivable, Expense Reports and Client Billing and Trust
• Process client bills including verifying authorization levels for write offs and reversals, processing of write-offs, transfers, or other corrections.
• Process vendor invoices and rush cheque requests including checking authorization, general ledger, cost, and tax coding, ensuring compliance with firm best practices and reconciling vendor statements.
• Process Accounts Receivable payments including posting receipts and processing bank and credit card deposits.
• Process trust transactions including deposits, payments, and incoming and outgoing wire transfers as needed.
• Under the guidance of the Director Finance & Operations, file the Law Society annual report and Trust Safety annual filings
• Process and reconcile disbursements.
• Reconcile credit card statements.
• Calculate and post journal entries including month end entries and GST filings.
• Complete the AB Motor Vehicle Registry (AMVR) annual renewal
• Provide the Director Finance & Operations with assistance in compiling analytical data.
• Provide semi-monthly support for payroll submission.
• Assist the team with various special projects and department initiatives.
• Analyze, evaluate, and document potential changes to processes and procedures to increase efficiencies within the department.

Competencies and Behaviours

• Solid knowledge of accounting principles and full cycle accounting
• Excellent interpersonal skills; able to communicate at all levels of the organization.
• Ability to multi-task and prioritize workload.
• Organized and accurate, with a high attention to detail

Education & Experience

• Min 3-5 years’ relevant accounting experience
• Payroll experience an asset
• Intermediate to advanced proficiency with MS Excel
• Exposure to law firm or professional service accounting
• Accounting diploma or degree