Accounting & Billing Specialist

Jobot; Paramus (NJ); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Performance bonus

Summer hours

401(k) match

Medical, dental, and vision coverage

Flexible, team-oriented culture

Job summary

Jobot is seeking an Accounting & Billing Specialist in a growing professional services firm with strong pay and culture. You will support leadership with day-to-day accounting operations and firmwide billing, gaining exposure to revenue cycle management and month-end close.

The role offers visibility, competitive compensation, and benefits including medical, dental, and vision coverage. Ideal candidates have 3–5+ years of related experience and a Bachelor’s degree.

Qualifications

• 3–5+ years of accounting, billing, or AP/AR experience (professional services a plus).
• Bachelor’s degree in Accounting, Finance, or related field.
• Exposure to WIP, retainers, utilization, and project-based revenue models.
• Experience with billing systems or expense tools.
• Strong Excel skills (lookups, pivots, reconciliations).
• Detail-oriented with strong organization and communication skills.
• Ability to manage deadlines and handle confidential financial information.

Responsibilities

• Billing & Accounts Receivable
• Prepare, review, and finalize client invoices
• Track WIP, unbilled time, expenses, and retainers
• Partner with internal stakeholders to ensure accurate and timely billing
• Process adjustments, write-ups/downs, and credits
• Monitor AR and follow up on outstanding balances
• Maintain billing records and support monthly billing cycles
• Accounting & Month-End Support
• Assist with AP, AR, and daily accounting activities
• Prepare journal entries and help maintain the general ledger
• Reconcile bank accounts, credit cards, and balance sheet accounts
• Support month-end and quarter-end close (accruals, variance analysis)
• Assist with revenue recognition tied to billing activity
• Contribute to year-end processes, audits, and ad hoc projects

Skills

Accounting

Billing

Excel

Communication

Detail oriented

Time management

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

Office Tools

Canopy

CCH

Thomson Reuters

QuickBooks Online

Excel

Job description

Accounting & Billing Specialist – Strong Pay, Great Culture

Salary: $80,000 - $95,000 per year

A bit about us

A growing professional services firm is seeking an Accounting & Billing Specialist to support leadership with day-to-day accounting operations and firmwide billing. This is a highly visible role offering strong exposure to both transactional accounting and revenue cycle management.

This organization prioritizes a collaborative, inclusive environment and offers a strong work-life balance alongside competitive compensation and benefits.

Why join us

• Competitive compensation + performance bonus
• Summer hours and generous PTO
• 401(k) with company match
• Comprehensive medical, dental, and vision coverage
• Flexible, team-oriented culture with regular events

Job Details

Key Responsibilities

• Billing & Accounts Receivable
• Prepare, review, and finalize client invoices
• Track WIP, unbilled time, expenses, and retainers
• Partner with internal stakeholders to ensure accurate and timely billing
• Process adjustments, write-ups/downs, and credits
• Monitor AR and follow up on outstanding balances
• Maintain billing records and support monthly billing cycles
• Accounting & Month-End Support
• Assist with AP, AR, and daily accounting activities
• Prepare journal entries and help maintain the general ledger
• Reconcile bank accounts, credit cards, and balance sheet accounts
• Support month-end and quarter-end close (accruals, variance analysis)
• Assist with revenue recognition tied to billing activity
• Contribute to year-end processes, audits, and ad hoc projects

Qualifications

• 3–5+ years of accounting, billing, or AP/AR experience (professional services a plus)
• Bachelor’s degree in Accounting, Finance, or related field
• Exposure to WIP, retainers, utilization, and project-based revenue models
• Experience with billing systems or expense tools
• Strong Excel skills (lookups, pivots, reconciliations)
• Detail-oriented with strong organization and communication skills
• Ability to manage deadlines and handle confidential financial information

Systems & Tools

• Time & billing / practice management systems (e.g., Office Tools, Canopy, CCH, Thomson Reuters)
• Accounting software (e.g., QuickBooks Online)
• Advanced Excel

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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