Accounting & Billing Coordinator

Magnifyfl; Town of Florida (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

Magnifyfl in the Town of Florida, NY is seeking an Accounting & Billing Coordinator to support daily accounting operations, receivables, and billing workflows. The role entails coordinating accounts payable, billing, and financial accuracy adherence.

The ideal candidate will have 3-5 years of related experience, preferably in a nonprofit or healthcare setting, and must possess strong organizational skills and ability to maintain confidentiality.

Qualifications

• 3-5 years of progressive experience in bookkeeping, billing, accounts payable, or accounting support.
• Experience in nonprofit, healthcare, or regulated environments preferred.
• Ability to maintain confidential and sensitive information.

Responsibilities

• Coordinate accounts payable and receivable workflows.
• Prepare and submit billing and claims for approved funding sources.
• Support month-end close activities and finance reporting.
• Maintain compliance with internal controls, confidentiality, and billing standards.

Skills

Bookkeeping

Billing

Accounts payable

Accounts receivable

Strong organizational skills

Detail-oriented

Communication skills

Education

Associate degree in Accounting, Finance, or related field

Bachelor’s degree

Tools

QuickBooks Online

Bill.com

Salesforce

Spreadsheets

Job description

Description

The Accounting & Billing Coordinator supports the day‑to‑day accounting operations, receivables, and billing workflows of Magnify of Central Florida under the direction of the Assistant Director of Finance & Administration. This role coordinates accounts payable, accounts receivable, payer and contract billing, remittance posting, reconciliations, and routine close support across Magnify programs and funding streams.

The position functions as a finance‑operations and revenue‑cycle coordinator supporting billing accuracy, claims follow‑up, reimbursement tracking, and organized financial records management across approved systems and funding sources.

Requirements

JOB REQUIREMENTS

• Coordinate accounts payable and receivable workflows
• Prepare and submit billing and claims for approved payer and funding sources
• Monitor claim status, denials, unpaid items, and receivable aging
• Process remittances, reconciliations, and billing corrections
• Support month‑end close activities and finance reporting
• Maintain accurate records in approved financial and billing systems
• Coordinate with program staff regarding documentation and billing support needs
• Support audit readiness and documentation organization
• Maintain compliance with internal controls, confidentiality, HIPAA, and billing standards
• Associate degree in Accounting, Finance, Business Administration, or related field required
• Bachelor’s degree preferred
• 3–5 years of progressive experience in:
  • bookkeeping
  • billing
  • accounts payable
  • accounts receivable
  • or accounting support
• Experience with Medicaid, waiver, ICMC, VR, contract, or grant billing preferred
• Experience in nonprofit, healthcare, human services, or regulated environments preferred
• Experience with:
  • QuickBooks Online
  • Bill.com
  • Bill Spend & Expense
  • Salesforce
  • spreadsheets
  • and payer portals preferred
• Strong organizational and detail‑oriented skills
• Ability to manage multiple billing streams and deadlines
• Strong reconciliation and follow‑up abilities
• Knowledge of billing and revenue‑cycle workflows
• Ability to maintain confidential and sensitive information
• Strong communication and documentation skills
• Understanding of internal controls and finance workflow discipline

REQUIRED CONDITIONS OF EMPLOYMENT

• Successful completion of required background screening
• Completion of required onboarding and annual training
• Compliance with confidentiality, HIPAA, and information‑security requirements

CATHOLIC FAITH STATEMENT

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Public behavior must not violate the faith, morals, or laws of the Church or the policies of the Diocese.