Accounting Associate (Part Time)

Delaware Community Foundation; Wilmington (DE); On-site; USD 25,000 - 36,000; Part time

Job summary

Delaware Community Foundation seeks a part-time Accounting Associate to support our Finance & Operations team in Wilmington, DE. You will focus on gift entry, grant disbursement support, and accounts payable processing, working Tue-Thu in-office under the Manager of Accounting.

You will handle high-volume transactions with accuracy, maintain records, and respond to donor inquiries, contributing to our Donor Promise and reliable financial operations.

Qualifications

• Minimum 1 year of experience in a financial office environment.
• Proficiency in Microsoft Office Suite (Excel).
• High degree of discretion in handling confidential information
• Demonstrated accuracy in data entry and financial transaction processing

Responsibilities

• Enter incoming gifts accurately into the fund accounting system.
• Process gifts including cash, check, ACH, and wire transfers.
• Compile backup documentation for all gift entries.
• Assist with creation of monthly gift upload files.
• Assist with preparation of grant disbursement checks and transmittal letters.
• Mail grant disbursements and donation acknowledgment letters; manage returned mail.
• Assist with due diligence steps for grant processing as directed.
• Respond to basic grantee and donor inquiries
• Assist with processing of accounts payable transactions.
• Compile and organize backup documentation for payable entries.
• Assist with reconciliation of credit card receipts.
• Maintain organized electronic records and filing.
• Prepare & mail acknowledgement letters.
• Communicate with fund holders as necessary.
• Assist with transfers between funds as directed.
• Support audit preparation activities as needed.
• Perform other duties as assigned by the Manager of Accounting

Skills

Attention to detail

Data entry

Discretion with confidential info

Communication

Tools

Microsoft Excel

Fund accounting software

Job description

The Delaware Community Foundation (DCF) is a nonprofit organization focused on partnering with philanthropists to build opportunity in Delaware. Our mission is to strengthen Delaware through community-based philanthropy. At the DCF, we help people give with impact to the causes they care about and to build assets for long-term support of communities statewide. We celebrate the joy of philanthropy and honor the instinct in all of us to give back to our communities.

Position Summary

The Accounting Associate exemplifies the DCF’s commitment to excellent donor service and inspires fulfillment of our Donor Promise, to help people give with joy and confidence, throughout the entire organization.

The part-time Accounting Associate provides essential support to the Finance & Operations team with a focus on gift entry, grant disbursement support, and accounts payable processing. This position is responsible for supporting high-volume transaction processing and ensuring accurate, timely, and well-documented entries. The part-time associate works Tuesday - Thursday in our Wilmington, DE office, under the direct supervision of the Manager of Accounting and in close coordination with the full-time Accounting Associate.

The position reports directly to the Manager of Accounting

KEY RESPONSIBILITIES

Gift Entry & Processing

• Enter incoming gifts accurately into the fund accounting system
• Process gifts including cash, check, ACH, and wire transfers
• Compile backup documentation for all gift entries
• Assist with creation of monthly gift upload files
• Assist with preparation of grant disbursement checks and transmittal letters
• Mail grant disbursements and donation acknowledgment letters; manage returned mail
• Assist with due diligence steps for grant processing as directed
• Respond to basic grantee and donor inquiries

Accounts Payable Support

• Assist with processing of accounts payable transactions
• Compile and organize backup documentation for payable entries
• Assist with reconciliation of credit card receipts

Records & Administrative Support

• Maintain organized electronic records and filing
• Prepare & mail acknowledgement letters
• Communicate with fund holders as necessary
• Assist with transfers between funds as directed
• Support audit preparation activities as needed
• Perform other duties as assigned by the Manager of Accounting

Attention to Detail. Produces accurate, complete entries consistently. Understands that the integrity of the Foundation’s records depends on careful, methodical work at the point of entry.

Reliability. Shows up on time, meets deadlines, and completes assigned tasks without needing close supervision. Communicates proactively when questions arise or additional support is needed.

Team Collaboration. Works cooperatively within the accounting team and supports colleagues willingly. Maintains a positive, helpful attitude even during busy processing periods.

Service Orientation. Handles grantee and donor interactions with warmth and professionalism. Recognizes that behind every transaction is a person who cares about the community.

CANDIDATE PROFILE:

Required Qualifications

• Minimum 1 year of experience in a financial office environment
• Proficiency in Microsoft Office Suite (particularly Excel);
• High degree of discretion in handling confidential information
• Demonstrated accuracy in data entry and financial transaction processing

Preferred Qualifications

• Experience with fund accounting software
• Experience with grant processing or donor-advised fund administration a plus

Each employee of the DCF is expected to embody and pursue the core values of the DCF, including serving with joy, engaging inclusively, pursuing excellence, and leading with integrity.