Accounting Associate II

Workshops for Warriors; San Diego (CA); On-site; USD 36,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid holidays

Flexible work hours

Paid time off

Job summary

Workshops for Warriors in San Diego, CA, seeks an Accounting Associate II to manage daily accounting tasks such as A/P, A/R, payroll support, and month‑end close. The role collaborates with the Accounting Manager and multiple departments to maintain timely financial records and processes.

The ideal candidate has 5+ years in a complex accounting environment, nonprofit experience preferred, and proficiency in QuickBooks Enterprise and Excel ( Pivot tables, VLOOKUPs ).

Qualifications

• Bachelor’s Degree in Accounting or Finance, preferred.
• Minimum of 5 years’ relevant experience in a complex accounting environment; experience in nonprofit is a plus.
• Knowledge of QuickBooks Enterprise accounting software and Microsoft Office applications.
• Expert‑level Excel, including pivot tables and VLOOKUPs.
• Excellent communication skills with the ability to convey complex ideas.

Responsibilities

• Assist with accounts payable by backing up processing, verifying, and obtaining invoice approvals.
• Assist with payroll by backing up payroll processing and check printing.
• Prepare 1099 forms annually.
• Prepare monthly credit card reconciliations.
• Prepare and record journal entries for month‑end close.

Skills

Excel

Pivot tables

VLOOKUPs

QuickBooks Enterprise

Microsoft Office

Accounts payable

Accounts receivable

Month-end close

Analytical skills

Communication skills

Education

Bachelor’s Degree in Accounting or Finance

Tools

QuickBooks Enterprise

Microsoft Office

Pivot tables in Excel

Job description

Who We Are

Since 2008, Workshops for Warriors® (www.wfw.org), a registered 501(c)(3), has provided quality hands‑on training, accredited STEM educational programs, and opportunities to earn third‑party nationally recognized credentials to enable veterans, transitioning service members, and other students to be successfully trained and placed in their chosen advanced manufacturing career. We are committed to rebuilding America's advanced manufacturing workforce, one veteran at a time, with a team of passionate, enthusiastic professionals who want to make a difference in the lives of those we serve, their families, and our country.

About this role

The Accounting Associate II position, based in San Diego, CA (this is a fully onsite position), contributes to the efficiency of the accounting department by managing daily accounting tasks, including but not limited to accounts payable, accounts receivable, purchasing, account reconciliations, and month‑end activities. This position provides support to the Accounting Manager, working with employees across multiple departments to maintain accurate, timely financial records and processes.

What you’ll do

• Assist with accounts payable by acting as a backup for processing, verifying, and obtaining approval for invoices
• Assist with payroll by acting as a backup for payroll processing and check printing.
• Prepare 1099 forms annually.
• Prepare monthly credit card reconciliations.
• Prepare and record journal entries for month‑end close, including depreciation, prepaid expenses, and other accruals.
• Assist with purchasing by acting as a backup for the procurement of program and operational supplies
• Prepare assigned balance sheet account reconciliation schedules.
• Post accounts receivable transactions.
• Perform work in collaboration with key stakeholders.
• Assist with ad hoc projects
• Provide the required information on time and with a high degree of accuracy and transparency.
• Ability to work independently and multitask, with strong attention to detail.
• Ability to communicate effectively, with excellent verbal and written communication skills.
• Strong PC skills, including solid experience with standard Microsoft products, especially Excel.
• Ability to establish and maintain positive and effective work relationships with coworkers, clients, members, providers, and customers.
• Perform revenue close procedures, including revenue and deferred revenue journal entries, account reconciliations, and fluctuation analysis
• Prepare month‑end expense accruals and maintain a detailed schedule of accrued expenses to ensure expenses are recognized in the correct periods
• Work collaboratively with other members of finance to assist in preparing monthly financial reports and other management reports.
• Back up and relieve the front desk for breaks
• Perform other duties as assigned by supervisory staff.

These statements are intended to describe the general nature and level of work being performed by employees assigned to this job.

This is not intended to be an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job.

This position does not have a relocation package.

What you’ll need

• Bachelor’s Degree in Accounting or Finance, preferred
• Minimum of 5 years’ relevant experience in a complex accounting environment; experience in non‑profit is a plus.
• Knowledge of QuickBooks Enterprise accounting software and Microsoft Office applications.
• Expert‑level Excel, including extensive experience with pivot tables and VLOOKUPs
• Excellent communication skills with the ability to convey complex ideas
• Ability to multitask in a fast‑paced environment.
• Experience with accounts payable, accounts receivable, general ledger reconciliations, bank reconciliations, payroll support, and month‑end close processes.
• Sufficient training and experience are required to demonstrate the ability to perform the above duties and responsibilities and to attain the knowledge, skills, and abilities listed below
• Accounting experience in a school environment is highly desired.

Who you are

• A confident, empathetic team member
• An exceptional communicator: written and verbal
• Team player
• A problem solver with sound judgment
• Curious and proactive
• Growth‑oriented, detail‑oriented, and well‑organized
• Tech and accounting savvy
• Target- and results-driven
• Excellent oral and written communication skills.
• Excellent time management skills
• Must be willing to learn
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality and meticulous records.
• Effective interpersonal skills.
• Able to deal effectively with a diversity of individuals.
• Ability to establish and maintain cooperative working relationships with all during work.
• Must be reliable and extremely trustworthy.

What it’s like to work with us

• Talent is our best asset!
• We invest in people with passion and potential who understand Workshops for Warriors' dedication to our mission.
• Entrepreneurial, mission‑driven culture with core values of quality and integrity
• Focus on fostering personal and professional growth
• Competitive benefits including paid vacation time, medical, tuition reimbursement, and training
• Collaborative Work Environment ~ Fun, diverse, inclusive, and ambitious co‑workers.
• Work Schedule:Monday – Friday – 8:00 am to 5:00 pm – On‑Site

What is it for you

• Medical, Dental, and Vision Insurance
• Life Insurance
• Paid Time‑Off/Holidays
• 401(k) Retirement Plan
• Employee Assistance Program

Workshops for Warriors is an equal opportunity employer and a drug‑free workplace. We celebrate diversity and are committed to creating an inclusive environment for all team members.

Important Notes

• Position Details: This is a full‑time hourly (non‑exempt) position (40+ hours/week).
• Pay: The pay range is between $26.00 - $30.00 per hour; this pay does not include any opportunity for incentive compensation and is only reflective of the base pay for this position.
• Benefits and Perks: Workshops for Warriors makes available comprehensive benefits the first of the month following the date of hire. Options include Medical (50% employer contribution), dental and vision coverage (100% employer contribution), a 401k program with employer match, 8 paid holidays, Flexible work hours (position dependent), and paid time off. While the Company intends to maintain these employee benefits, it reserves the absolute right to modify, amend or terminate these benefits at any time and for any reason.
• Dress code: Our office staff works in a business casual or relaxed business casual environment.
• All other positions are provided a Workshops for Warriors uniform, and laundry service.
• Because the dress code does vary by position and department, please consult with your hiring manager to confirm your applicable dress code at the time of hire.
• Supervisory: No supervisory responsibilities.
• Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear.
• The employee frequently is required to stand; sit; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is regularly required to push, move, lift or otherwise bear 10-30lbs. Applications may include but are not limited to repetitive work using a computer keyboard, mouse and headphones while sitting and/or standing at an assigned work desk area.
• Work Environment: The employee works in an office/administration building in an urban industrial neighborhood. Other areas within the school are mixed use such as classrooms, welding and machining areas.
• Employee may have additional environmental hazards such as: chemical, electrical, flammable, or mechanical in nature.

E-Verify Compliance Statement: Workshops for Warriors, Inc. participates in the E-Verify program. We ensure employment eligibility of all employees by using the E-Verify electronic verification system.

Policy for Discrimination, Harassment and Retaliation Prevention: Workshops for Warriors is committed to providing a professional work environment free from discrimination and harassment, including discrimination and harassment based on a protected characteristic, and an environment free from retaliation for participating in any protected activity covered by this policy.

Workshops for Warriors is committed to providing equal employment opportunities to all employees and applicants for employment. Accordingly, we have adopted and maintain this anti‑discrimination policy designed to encourage professional and respectful behavior and prevent discriminatory and harassing conduct in our workplace.

Workshops for Warriors employees are expected to assume responsibility for maintaining a work environment that is free from discrimination, harassment, and retaliation. Employees are encouraged to promptly report conduct that they believe violates this policy so that we have an opportunity to address and resolve any concerns. Managers and supervisors are required to promptly report conduct that they believe violates this policy. We are committed to responding to alleged violations of this policy in a timely and fair manner and to taking appropriate action aimed at ending the prohibited conduct.

EEO Statement: Workshops for Warriors is committed to providing equal employment opportunities to all employees, applicants, unpaid interns, and volunteers without regard to actual or perceived: race (including hair texture or protected hairstyles, e. g. braids, locks, and twists), color, religion, religious creed (including religious dress and grooming practices), national origin (including language use restrictions), ancestry, citizenship, disability (mental and physical) including HIV and AIDS, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, family and medical leave status, domestic violence victim status, political affiliation, and any other status protected by federal, state, or local law.

All openings are subject to change without notice, due to the volume of applications / resumes received, we are unable to respond to status inquiries. Please be assured that your information is being properly handled and forwarded to the appropriate hiring staff. If your skills and qualifications meet the needs of the job, you will be contacted.