Development Admin Assistant

Workshops for Warriors; San Diego (CA); On-site; USD 34,440 - 38,572; Full time

Benefits offered by this job

Medical coverage (50% employer contribution)

Dental and vision coverage (100% employer contribution)

401k program with employer match

Eight paid holidays

Flexible work hours

Paid time off

Job summary

Workshops for Warriors, based in San Diego, is seeking a full-time Administrative Assistant to support their development team. This role involves managing calendars, coordinating donor communications, and maintaining donor records. The ideal candidate should possess strong organizational skills, attention to detail, and experience in administrative roles.

The position offers a competitive hourly wage ranging from $25.00 to $28.00, based on experience, with comprehensive benefits available after 30 days.

Qualifications

• 1–3 years of administrative or coordination experience, preferably in a non-profit, fundraising, or development environment.
• Ability to craft compelling fundraising materials.

Responsibilities

• Manage calendars for development team members and coordinate meetings.
• Maintain accurate donor databases and generate reports.
• Draft and send acknowledgment letters and support donor communications.

Skills

Communication skills

Salesforce experience

Microsoft Office Suite

Organizational skills

Attention to detail

Teamwork

Education

Associate’s or Bachelor’s degree in Business Administration or related field

Tools

Salesforce

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

About Workshops for Warriors

Workshops for Warriors is a non-profit founded in 2008. Its mission is to place veterans and wounded warriors into advanced manufacturing careers by providing them with industry-leading training, nationally recognized credentials, work experience, and job placement. Training is provided at no cost to veterans.

The Administrative Assistant provides essential operational and administrative support to the development team, ensuring smooth day‑to‑day functioning of fundraising activities. Responsibilities include managing calendars, coordinating meetings, supporting donor communications, maintaining accurate records in the CRM, processing gifts, and assisting with reporting and donor acknowledgments. This role requires strong attention to detail, organizational skills, and the ability to manage multiple priorities while supporting a fast‑paced, results‑driven team.

Duties and Responsibilities

Calendar and Administrative Support

• Manage and maintain calendars for development team members, scheduling meetings, calls, and appointments with donors, leadership, and internal staff.
• Coordinate meeting logistics, including preparing agendas, reserving rooms or virtual conference links, and distributing materials in advance.
• Provide general administrative support to the development team including correspondence, filing, supply management, and other day‑to‑day operational tasks.

Data Management and Reporting

• Maintain accurate and up‑to‑date donor databases and records, ensuring confidentiality and compliance with data protection regulations.
• Generate reports and analyze data to evaluate fundraising efforts, donor trends, and campaign effectiveness.
• Provide regular reports and updates to Development Office regarding fundraising progress and outcomes.

Donor Communications and Acknowledgments

• Support donor communications by drafting and sending acknowledgment letters, thank‑you notes, and follow‑up correspondence in a timely manner.
• Process incoming gifts accurately and ensure donors receive timely and appropriate acknowledgment in compliance with WFW gift acceptance policies.
• Serve as a point of contact for donor inquiries, routing questions and requests to the appropriate team member and ensuring prompt follow‑up.

CRM and Reporting

• Maintain accurate, up‑to‑date donor records in the CRM, including contact information, gift history, interaction notes, and pipeline reports while ensuring data integrity and confidentiality.
• All other duties as assigned.

Qualifications & Work Experience

To perform this job successfully, the candidate must be able to perform each essential duty satisfactorily (with or without accommodation). The requirements listed below are representative of the knowledge, skill, and or ability required.

• Associate’s or Bachelor’s degree in Business Administration, Non‑Profit Management, Communications, or a related field, or equivalent work experience.
• 1–3 years of administrative or coordination experience, preferably in a non‑profit, fundraising, or development environment.

Required Skills/Abilities

• Excellent verbal and written communication skills with the ability to craft compelling fundraising materials and effectively engage diverse stakeholders.
• Salesforce experience preferred.
• Strong working ability of Microsoft Office products (Excel, Word, PowerPoint, etc.).
• Superior organizational skills including attention to detail and time management.
• Ability to establish and nurture collaborative relationships at all levels, and identify needs and deliver solutions that achieve employee, team, and school goals and satisfaction.
• Ownership & drive—ability to work in a fast‑paced environment with strong follow‑through and a focus on owning the outcome.
• Ability to effectively partner with leadership and colleagues to ensure deadlines are met, while navigating multiple priorities and deliverables.
• Dependability—Has exhibited the quality of being reliable and flexible to be available when needed.
• Unwavering commitment to transparency, accountability, and driving results for yourself, and your team members and stakeholders.
• Very people oriented, supports a positive working environment.
• Ability to work independently and as part of a team.

Position Details

This is a full‑time hourly (non‑exempt) position (40+ hours/week).

Pay

The range of pay for this California‑based position is $25.00 – $28.00 per hour. Pay does not include any opportunity for incentive compensation and is only reflective of the base pay for this position. The actual compensation offer will carefully consider a wide range of factors including your skills, qualifications, experience, and location. If your experience looks a little different from what we’ve listed and you think can bring value to Workshops for Warriors, we would love to learn more about you and encourage you to apply.

Benefits and Perks

Workshops for Warriors makes available comprehensive benefits after 30 days of employment. Options include medical (50% employer contribution), dental and vision coverage (100% employer contribution), a 401k program with employer match, eight paid holidays, flexible work hours (position dependent), and paid time off.

Dress Code

Our office staff works in a business casual or relaxed business casual environment.

Supervisory

No supervisory responsibilities.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; sit; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is regularly required to push, move, lift or otherwise bear 10‑30 lbs. Applications may include but are not limited to repetitive work using a computer keyboard, mouse and headphones while sitting and/or standing at an assigned work desk area.

Work Environment

The employee works in an office/administration building in an urban industrial neighborhood. Other areas within the school are mixed use such as classrooms, welding, and machining areas. Employee may have additional environmental hazards such as chemical, electrical, flammable, or mechanical in nature.

E‑Verify Compliance Statement

Workshops for Warriors, Inc. participates in the E‑Verify program. We ensure employment eligibility of all employees by using the E‑Verify electronic verification system.

Policy for Discrimination, Harassment and Retaliation Prevention

Workshops for Warriors is committed to providing a professional work environment free from discrimination and harassment, including discrimination and harassment based on a protected characteristic, and an environment free from retaliation for participating in any protected activity covered by this policy.

EEO Statement

Workshops for Warriors is committed to providing equal employment opportunities to all employees, applicants, unpaid interns, and volunteers without regard to actual or perceived: race (including hair texture or protected hairstyles, e.g. braids, locks, and twists), color, religion, religious creed (including religious dress and grooming practices), national origin (including language use restrictions), ancestry, citizenship, disability (mental and physical) including HIV and AIDS, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, family and medical leave status, domestic violence victim status, political affiliation, and any other status protected by federal, state, or local law.

General

All openings are subject to change without notice, due to the volume of applications / resumes received we are unable to respond to status inquiries. Please be assured that your information is being properly handled and forwarded to the appropriate hiring staff. If your skills and qualifications meet the needs of the job, you will be contacted.