Accounting Associate

Trove FS, LLC; Boston (MA); On-site; USD 60,000 - 80,000; Full time

Job summary

Trove FS, LLC is seeking an Accounting Associate to join our Family Office team in Boston. You will manage daily accounting, ledgers, bill payments, accounts receivable, and cash flow with accuracy and timeliness.

Ideal candidates have an associate degree in accounting, 1–3 years of related experience, proficiency with GL software, MS Office, and CRM systems, and a client-service mindset. This position emphasizes collaboration, process improvements, and professional communication.

Qualifications

• Associate degree in accounting or related area required.
• 1–3 years of accounting experience preferred, client service experience is a plus.
• Proficient with general ledger software, bill pay software, MS Office and CRM systems.

Responsibilities

• Manage general ledger and chart of accounts, identify errors.
• Follow SOPs for engagements and daily operations.
• Own bill pay and ensure invoices are entered accurately.
• Manage family receivables, including invoicing and deposits.
• Handle treasury activities and bank/custody accounts reconciliations.
• Prepare funding requests and asset tracking (real property, collectibles).
• Record journal entries for investments and partnerships and reconcile accounts.
• Prepare reports and conduct analytical reviews using software.
• Assist with tax payments by meeting deadlines and processing payments.
• Communicate cash needs for tax payments to the team.
• Assist with estate tasks and related projects as needed.
• Understand basic insurance and trigger events for coverage adjustments.
• Support with payroll processing and ad hoc projects.
• Build relationships with external providers and families.

Skills

Strong organizational skills

Debits & credits knowledge

General ledger understanding

Prioritization & time management

Attention to detail

Clear communication

Education

Associate degree in accounting

Bachelor’s degree preferred

Tools

General ledger software

Bill pay software

Microsoft Office

CRM systems

Job description

Job Description

We are seeking an Accounting Associate to join our Family Office team! This individual will be a key team member responsible for the daily accounting and operations for a portfolio of assigned families and/or engagements. If you have the skillset and experience needed for the role, including general accounting knowledge, an understanding of quality communication and responsiveness, an attention to detail regarding accuracy and timeliness, can anticipate needs through proactively seeking solutions, and following through on work and open items, then we encourage you to apply!

Responsibilities include, but are not limited to:

• Manage general ledger / chart of accounts and identify mistakes or errors
• Follow Engagement’s standard operating procedures (SOP)
• Ownership of bill pay: review and catch mistakes and ensure all invoices are entered within the system for processing
• Ownership of family receivables: accounts receivable, loan and services such as preparation of invoices, issue resolution, and ensuring timely deposits
• Treasury management: process and reconcile all activity for banking, credit cards, custody / brokerage accounts, alternative payment methods, and retirement accounts
• Prepare funding requests
• Ownership of asset tracking process: real property, collectibles, other assets, and preparation of journal entries as necessary
• Investment and partnership accounting: prepare journal entries and reconcile investment accounts
• Reporting and analytical review with proficient use of software
• Assist with tax return payments: follow tax deadlines to process payments in a timely manner (checks via certified mail / EFT via federal and state portals / EFT via banking system)
• Communicate cash needed for tax payments to the team
• Assist with estate related tasks and projects, as needed
• Understand basic insurance program and identify key life events which trigger coverage adjustments
• Occasionally assist with concierge special projects
• Organize and process payroll for employees (household and / or business) as per the SOP and workflow
• Relationship management: establish a working relationship with external providers and the family to ensure a professional working relationship
• Communicate with team members proactively and continuously
• Assist with ad hoc projects and family requests, as needed

Qualifications

• Minimum of an associate degree in accounting or related area
• Bachelor's degree in accounting or related area preferred
• 1-3 years prior accounting or related experiences, client service-oriented experience preferred
• Proficient in general ledger software, bill pay software, Microsoft Office, & CRM systems

Skills & Experiences for Success

• Strong organizational skills, candidate can prioritize work and meet internal and external deadlines
• Strong knowledge of debits, credits and general ledger / chart of accounts with the ability to adhere to previous categories and engagement specific processes
• Basic understanding of asset classes for brokerage accounts, alternative investments (private equity, hedge funds, etc.)
• Basic understanding of capital statements, capital calls and distributions, NAV / profit allocations and partnership allocations
• Familiar with basic estate documents: wills, POA's, trusts, living will, etc.
• Experience working in and/or knowledge of family offices and high net worth individuals a plus
• Strong verbal and communication skills
• Ability to recognize areas for process improvement and provide feedback to team for continued development of best practices
• Willingness to participate in company events, understands the importance of firm culture
• Eagerness to learn and attend training sessions to expand knowledge base

Benefits

We offer an outstanding compensation package where you will be rewarded for your experience and recognized for the value you bring to our team of professionals. Our packages also include discretionary bonus targets, generous retirement plan company matching, medical and dental benefit options and more! We offer specialized educational courses and seminars, company events, and community service events.

Equal Opportunity Employer

Trove is an equal opportunity employer. Qualified applicants are considered for employment without regard to age, race, color, sex, marital status, religion, creed, ancestry, national or ethnic origin, physical or mental disabilities (as defined in the Americans with Disabilities Act), sexual orientation, or gender identity.