Accounting Assistant - Sam Houston State Univ.

Aramark Correctional Services; Huntsville (TX); On-site; USD 36,000 - 52,000; Full time

Job summary

Aramark is seeking an Accounting Assistant to manage revenue recognition transactional processes for multiple profit centers and locations, handling cash receipts, card reconciliations, invoicing and collections while supporting office administration.

The role requires strong communication, multi-tasking, and proficiency in Office 365, with a focus on accuracy and timely reporting across on-site and off-site locations.

Qualifications

• Excellent written/interpersonal communication and organizational skills.
• Proficient in Excel and Word.
• Ability to optimally connect with employees.
• Ability to work quickly and efficiently.
• Strong digital literacy in Office (Word, Excel, PowerPoint) and internet/database tools.

Responsibilities

• Counting all cash receipts and reconciling daily.
• Drafting revenue recognition entries and invoicing.
• Receivable collections and tracking cashier statistics.
• Assist unit management with clerical tasks related to accounting, payroll, and HR.
• Answering phones, greeting visitors, and maintaining office organization.
• Operate MS Office and related office technology.

Skills

Written communication

Interpersonal skills

Organizational skills

Multi-tasking

Office 365

Education

High School Diploma or equivalent

Some college preferred

Tools

Excel

Word

PowerPoint

Office 365

Job description

Job Description

The Accounting Assistant is responsible for the revenue recognition transactional processes for 11 profit centers with 24 locations on and off site for the Sam Houston Dining Services. This includes but is not limited to counting all cash receipts, reconciling credit card and dining dollars daily, drafting revenue recognition entries, invoicing, receivable collections. The ideal candidate will possess the ability to effectively communicate, multi-task, prioritize, and utilize the full Office 365 suite.

Job Responsibilities

• Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
• Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
• Greets customers, clients, and employees; answers inquiries or directs calls where necessary
• Schedules meetings
• Maintain office memos and informative postings
• Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office

• Responsible for counting all cash receipts
• Provides second count for change orders and daily safe count
• Populate and balance daily sales reports
• Draft revenue recognition entries
• Track cashier statistics and send data to operations team
• Process all Catering invoicing
• Check Catering sales report
• Enter sales data into the weekly operating report
• Maintain trial balance and perform collections duties
• Collect sales metrics data
• Support Assistant Office Manager in special projects and client and employee facing responsibilities

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

• High School Diploma or equivalent; some college preferred. 2+ years administrative support experience.
• Excellent written/interpersonal communication and organizational skills. Proficient in Excel and Word.
• Ability to optimally connect with employees.
• Ability to work quickly and efficiently.
• Strong digital literacy is required of Office (Word, Excel, PowerPoint, etc) Internet, typing, other databases and spreadsheet software.

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.