Accounting Assistant - PT

Safety Harbor, City of (FL); Town of Florida (NY); On-site; USD 14,000 - 18,000; Part time

Job summary

The City of Safety Harbor is seeking a part-time Accounts Payable Clerk (20 hours/week) under the supervision of the Assistant Finance Director. The role involves advanced bookkeeping for bank reconciliations, general accounts, and reports, with work reviewed through reports and conferences.

Responsibilities include processing invoices, PO entries, vendor communications, and cash deposits across recreation centers, with strict adherence to City codes and procedures.

Qualifications

• High school diploma or GED with four years of government accounting experience.
• Experience with accounts payable and procurement processes.
• Ability to process invoices, reconcile accounts, and prepare reports.

Responsibilities

• Reviews and processes bank reconciliations.
• Reviews invoices for documentation and signature approval prior to payment; processes check requests.
• Ensures invoices are processed accurately and timely via PO entry with supporting documentation and approvals.
• Prioritizes invoices according to cash discount potential and payment terms; matches invoices to checks.
• Responds to vendor inquiries and reconciles vendor statements.
• Maintains files and documentation per Accounts Payable procedures and practices.
• Prepares and reconciles cash deposits for front desk cash receipts across City Recreation Centers.
• Assists with other accounts payable projects as assigned.
• Processes mail and oversees postage in the absence of the Utility Billing Manager.

Skills

Advanced bookkeeping

Office procedures

Accounting analysis

Mathematical accuracy

Relationship management

Office equipment

Education

HS diploma or GED with 4 years government accounting experience

Job description

This is a part-time position anticipated to work approximately 20 hours per week.

Under the general supervision of the Assistant Finance Director, or designee. Performs a variety of responsible tasks involving advanced bookkeeping techniques in the preparation and maintenance of bank reconciliations, general accounts, records, and reports in accordance with City codes and Departmental policies. Work involves the ability to perform assigned tasks with speed and accuracy. Work is performed with independence in the Finance Department. Work is reviewed through oral and written reports, conferences, and results obtained.

• Reviews and processes bank reconciliations.
• Reviews invoices for appropriate documentation and signature approval prior to payment; processes check requests.
• Ensures invoices are processed accurately and timely via purchase order entry with adequate supporting documentation and required signature approvals, matching invoices with multiple line items.
• Prioritizes invoices according to cash discount potential and payment terms; match invoices to checks.
• Effectively responds to vendor inquiries.
• Reconciles vendor statements, researches, and corrects discrepancies.
• Maintains files and documentation thoroughly and accurately, and in accordance with Accounts Payable procedure and accepted accounting practices
• Prepares and reconciles cash deposits for front desk Customer Service drawers and Leisure Services cash receipts activity from multiple City Recreation Centers.
• Assists with other accounts payable projects as assigned.
• Processes mail, including mail out, in the absence of Utility Billing Manager; oversees replenishment of postage.
• Performs other duties as assigned.

These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related marginal duties as required.

KNOWLEDGE, ABILITIES, AND SKILLS

• Knowledge of advanced bookkeeping principles and practices.
• Knowledge of modern office practices and procedures.
• Ability to analyze accounting results and verify records.
• Ability to make mathematical computations rapidly and accurately.
• Ability to establish and maintain effective working relationships.
• Skill in the use of standard office equipment, such as, the computer, telephone, adding machine, copier, and related peripherals.

TRAINING AND EXPERIENCE

High school diploma, GED, or other certificate of competency supplemented by four years of progressively responsible experience involving governmental accounting; or an equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

PHYSICAL REQUIREMENTS

• Acceptable eyesight (with or without correction).
• Acceptable hearing (with or without hearing aid).
• Ability to communicate both orally and in writing.
• Reaching.
• Use of fingers, use of hands.
• Sitting.
• Ability to access, input and retrieve information and data from a computer.
• Ability to access file cabinets for filing and retrieval of data.

ENVIRONMENTAL CONDITIONS

Works inside in an office environment.

The City of Safety Harbor is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.