Accounting Assistant- Part Time

ARCH; Town of Whitehall (NY); On-site; USD 42,000 - 64,000; Part time

Benefits offered by this job

Paid time off

Company holidays

401(k) with company match

Quarterly bonus program

Career growth opportunities

Mentorship

Job summary

ARCH Medical Solutions - Lehigh Valley [Whitehall] is hiring an Accounting Specialist to support day-to-day accounting operations in a fast-paced manufacturing environment. The role covers AP/AR, invoicing, payroll, cash management, and financial reporting with strong attention to detail and organizational skills.

The position is part-time (up to 30 hours/week) with a flexible schedule between 7:00am and 3:30pm, Monday through Friday, in Whitehall, PA.

Qualifications

• 1-3 years of accounts payable and receivable or general accounting experience.
• Basic understanding of accounting principles, standards, concepts, and regulations.
• Accounts payable and receivable knowledge.
• Knowledge of general accounting procedures.

Responsibilities

• Run daily invoicing.
• Process cash receipts and update cash reports.
• Prepare and send daily sales and bookings reports.

Skills

Accounts payable

Accounts receivable

Payroll processing

General Ledger

Microsoft Excel

Attention to detail

Time management

Communication skills

Education

High School Diploma or GED

College degree preferred

Tools

ERP software

Microsoft Office

Job description

ARCH Medical Solutions - Lehigh Valley [Whitehall]
Whitehall, PA 18052, USA

Description

Position Overview

The Accounting Specialist is responsible for supporting day-to-day accounting operations, including accounts payable, accounts receivable, invoicing, payroll processing, cash management, collections, and financial reporting. This role requires strong attention to detail, organizational skills, and the ability to manage multiple priorities while providing excellent support to internal and external stakeholders in a fast-paced manufacturing environment.

Key Responsibilities

• Run daily invoicing.
• Process cash receipts
• Update daily cash report.
• Update and send daily sales and bookings report.
• Produce sales by customer reports.
• Contact customers’ accounting departments for collection of aged receivables.
• Process accounts payable invoices, ensuring proper coding to the G/L
• Conduct 3-way match of invoices against purchase orders and packing slips and resolve discrepancies.
• Match receipts/purchase orders to credit card statements and expense reports.
• Assist in managing capital projects which may include tracking expenditures, monitoring the status of projects and tagging new assets placed in service.
• Process checks for approved payments to vendors.
• Prepare Positive Pay file for upload to bank website.
• Prepare and print annual 1099’s.
• Process weekly payroll.
• Respond to accounts payable and receivable inquiries.
• Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.
• Assist with journal entries and reconciliations of General Ledger accounts.

What We're Looking For

• High School Diploma or GED required; College Degree or equivalent work experience preferred.
• 1-3 years of accounts payable and receivable or general accounting experience
• Basic understanding of accounting principles, standards, concepts, and regulations
• Accounts payable and receivable knowledge
• Knowledge of general accounting procedures
• Strong attention to details
• Ability to thrive in a changing, fast-paced growing and dynamic business.
• Detail oriented and able to manage multiple projects simultaneously.
• Effective at fostering strong relationships with multiple levels of the organization.
• Prioritize and plan work activities, use time efficiently.
• Able to research and resolve problems independently.
• Follow instructions and respond to management direction, as needed.
• Comfortable working with Microsoft Office (Word, Excel, Outlook)
• Clean, well-lit, temperature-controlled manufacturing facility
• A place where continuous learning is encouraged
• Collaborative and team-oriented
• Fast-paced and innovation-driven
• Recognizes and celebrates contributions

Schedule

• This position is a PT position (working up to 30 hours a week). These hours are fairly flexible but must be during the hours of 7:00am to 3:30pm Monday through Friday.
• NO Weekends and NO evening work.
• Paid time off & company holidays
• Competitive 401(k) with company match
• Quarterly bonus programOpportunity for career growth, training, and mentorship

Why Join ARCH?

• Be part of a company that directly impacts patient care worldwide
• Work in a modern CNC manufacturing environment
• Grow your career with a company that invests in its people
• Join a team that values quality, collaboration, and continuous improvement

ARCH Global Holdings is an Equal Opportunity Employee and wholeheartedly supports diversity in the workplace as a basic premise for business success. All employees of ARCH Global Holdings are employed on an at-will basis.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties.

All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.