Accounting Assistant II

Foothill-De Anza Community College District; Los Altos (CA); On-site; USD 60,000 - 81,000; Full time

Job summary

Foothill-De Anza Community College District is seeking an Accounting Assistant II in the District, CA area. The role involves a full range of accounting support duties, from recordkeeping to transactions processing, under supervision.

The district emphasizes equity and student success in its mission. The position starts with a starting salary around $5,415.12 per month, with the full range up to $7,261.35 monthly, and requires a 12-month, full-time commitment within the Accounting Services

Qualifications

• Understanding of basic accounting principles.
• Ability to perform detailed accounting and financial office support work accurately.

Responsibilities

• Verifies, posts, balances, and adjusts a variety of financial transactions according to established policies.
• Maintains ledgers, registers, and journals and uses standard software for data entry and retrieval.
• Prepares bank deposits, processes checks, and posts corrections as needed.
• Reviews invoices, vouchers, and other payment requests for accuracy and adherence to policies.

Job description

Accounting Assistant II

Foothill-De Anza Community College District

Salary: $5,415.12 - $7,261.36 Monthly

Job Type: Full-Time

Job Number: 26-014 (R05345)

Location: District, CA

Department: Accounting Services

Closing: 11/10/2026 11:59 PM Pacific

Bargaining Unit: ACE

Description

Initial Review Date: 11/10/26**

**Any complete applications received after the initialreview date/closing date will only be forwarded to the hiringcommittee at their request.

Forfull-consideration, all application packets must be received by11:59 pm on the initial review date/closing date.

Accounting Assistant II

Salary Grade: C1-43 (II)

Starting Salary: $5,415.12

Full Salary Range: $5,415.12 - $7,261.35 (permonth)

The Foothill-De Anza Community College District is currentlyaccepting applications for the classified position above. We are looking for an Accounting AssistantII.

Foothill - De Anza Community College District MissionStatement:

The mission of the Foothill-De Anza Community College District isstudent success and educational excellence. The district and itscolleges provide access to affordable, quality educational programsand services that develop a broadly educated and sociallyresponsible community that supports an equitable and just futurefor California and the global community. Every member of ourdistrict contributes to a dynamic instructional and learningenvironment that fosters student engagement, equal opportunity, andinnovation in meeting the various educational and career goals ofour diverse students. Foothill-De Anza is driven by an equityagenda and core values of integrity, inclusion, care for ourstudents' well-being, and sustainability.

DEFINITION

Under immediate (I) or general (II) supervision,performs a variety of routine to complex technical andadministrative accounting support duties in the preparation,maintenance, and processing of accounting records and transactions;and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives immediate (I) or general (II) supervisionfrom an administrative supervisor or manager. Exercises nosupervision of staff.

CLASS CHARACTERISTICS

Accounting Assistant I: This is the entry-level class in theAccounting Assistant series. Initially under close supervision,incumbents with general administrative experience perform a variety of recordkeeping, reconciliation, and accounting supportactivities. As knowledge and experience are gained, the workbecomes broader in scope, and assignments are more varied and areperformed under more general supervision. Incumbents at this levelperform many of the duties required of incumbents at the journeylevel, but are not expected to function at the same skill level,and assigned tasks are usually routine and performed according toestablished techniques, procedures, processes, or standards. Workis usually supervised while in progress and fits an establishedstructure or pattern. Exceptions or changes in procedures areexplained in detail as they arise. Since this class is often usedas a training class, employees may have only limited or no directlyrelated work experience.

Accounting Assistant II: This is the journey-levelclass in the Accounting Assistant series. Incumbents perform thefull range of technical work in recordkeeping, reconciliation, andaccounting support activities. Incumbents at this level aredistinguished from the entry level by performing the full range ofduties as assigned, working independently on regular assignments,and exercising judgment in applying guidelines, processes,policies, and procedures when performing tasks and makingdecisions. Incumbents at this level receive only occasionalinstruction or assistance as new or unusual situations arise andare fully aware of the operating procedures and policies of thework unit. This class is distinguished from the AccountingTechnician in that the latter is responsible for more complex andhigher-level technical accounting work, and exercises a higherlevel of discretion and independent judgment.

Positions at the II-level are normally filled byadvancement from the I-level after completion of additionalcoursework and two years of experience; progression to the II-levelis automatic unless there is documented non-satisfactory workperformance. When filled from the outside, the employee is requiredto have at least two years of prior related experience that allowsthe employee to meet the qualification standards for theII-level.

EXAMPLES OF TYPICAL FUNCTIONS (IllustrativeOnly)

1. Verifies, posts, balances, and adjusts a variety of financialtransactions, according to established policies and procedures;reconciles transactions and data as directed; records changes andresolves differences; maintains the accuracy of accounting andfinancial records.
2. Maintains a variety of ledgers, registers, and journals,according to established accounting policies and procedures; entersand retrieves information and data using standard word processingand spreadsheet software, as well as accounting, financial, andother related software applications and databases specific to theDistrict or to the department to which assigned.
3. Prepares bank deposits; places stop-payments on lost orstale-dated checks; voids checks and posts corrections.
4. Reviews invoices, statements, vouchers, purchase orders,reimbursement claims, and other requests for payment for accuracy,completeness, and adherence to established policies; researches andresolves or refers discrepancies; processes regular check runsusing software applications; prepares wire transfers usingproprietary online banking system; and prepares manual checks.
5. Prepares cash boxes for student events; reviews cash handlingprocedures with student club officers; counts, verifies, andreconciles cash received; obtains supporting documentation for cashreceipts and issues receipts; processes and posts cash receipts andcash disbursements.
6. Generates and assists in the preparation of monthly, quarterly,year-end, and special financial, accounting, statistical, summary,and technical reports; provides support to the annual budget andfinancial audit processes by: verifying account numbers, objectcodes, and dollar amounts, and inputting the data into the budgetsystem for the new fiscal year; and providing external auditorswith requested documents.
7. Obtains and verifies required documentation from vendors inorder to set up new vendor accounts; issues vendor codes.
8. Performs general office support duties such as opening andclosing office; sorting and distributing mail and routingdeliveries; printing, folding, stamping, and mailing checks;preparing correspondence; filing and recordkeeping; duplicating anddistributing a variety of written materials; and ordering andkeeping inventory of office supplies.
9. Assists faculty, staff, students, and other customers byproviding answers and information regarding account status,discrepancies, general accounting procedures, proper forms, and/ordepartment- specific issues and problems; researches issuesregarding specific transactions; and updates related files anddepartments on action items.
10. Performs related duties as assigned.

QUALIFICATIONS

Incumbents at the Accounting Assistant I level mayexercise some of the knowledge and abilities listed below in alearning capacity.

Knowledge of:

1. Basic accounting practices, procedures and terminology.
2. Business arithmetic and basic financial and statisticaltechniques.
3. Recordkeeping principles and procedures.
4. Modern office practices, methods, and computer equipment andapplications related to work, including word processing andspreadsheet, office productivity, and specialized softwareapplications.
5. English usage, grammar, spelling, vocabulary, andpunctuation.
6. Techniques for providing a high level of customer service byeffectively dealing with the public, students, and District staff,including individuals of diverse academic, socio-economic, ethnic,religious, and cultural backgrounds, disability, and sexualorientation.

Ability to:

1. Demonstrate understanding of, sensitivity to, and respect forthe diverse academic, socioeconomic, ethnic, religious, andcultural backgrounds, disability, and sexual orientation ofcommunity college students, faculty and staff.
2. Perform detailed accounting and financial office support workaccurately and in a timely manner.
3. Respond to and effectively prioritize multiple phone calls andother requests for service.
4. Learn, interpret, apply, and explain policies andprocedures.
5. Make accurate arithmetic and financial computations.
6. Enter and retrieve data from a computer with sufficient speedand accuracy to perform assigned work.
7. Establish and maintain a variety of filing, recordkeeping, andtracking systems.
8. Understand and follow oral and written instructions.
9. Organize own work, set priorities, and meet critical timedeadlines.
10. Operate modern office tools and equipment, including computers,printers, calculators, telephones, office productivity software,and specialized software applications.
11. Use English effectively to communicate in person, over thetelephone, and in writing.
12. Understand scope of authority in making independentdecisions.
13. Follow established policies, procedures, and standards to makesound decisions.
14. Establish, maintain, and foster positive and effective workingrelationships with those contacted in the course of work.

MINIMUM QUALIFICATIONS:

1. Understanding of, sensitivity to, and respect for the diverseacademic, socio-economic, ethnic, religious, and culturalbackgrounds, disability, and sexual orientation of communitycollege students, faculty and staff.
2. Any combination of training and experience that would providethe required knowledge, skills, and abilities is qualifying. Atypical way to obtain the required qualifications would be:

Accounting Assistant I: Equivalent to the completion of the twelfth (12th) grade AND one (1) year of responsible administrativesupport experience; experience in financial/accountingrecordkeeping preferred.

Accounting Assistant II:

In addition to the above, completion of 12 semester units or 18 quarter units of college-level coursework in accounting, finance, or a related field, AND two (2) years of experience performingduties equivalent to Accounting Assistant I in the District.

Licenses and Certifications:

None

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and usestandard office equipment, including a computer; vision to readprinted materials and a computer screen; and hearing and speech tocommunicate in person, before groups, and over the telephone. Thisis primarily a sedentary office classification although standingand walking between work areas may be required. Finger dexterity isneeded to access, enter, and retrieve data using a computerkeyboard or calculator and to operate standard office equipment.Positions in this classification occasionally bend, stoop, kneel,reach, push, and pull drawers open and closed to retrieve and fileinformation. Employees must possess the ability to lift, carry,push, and pull materials and objects weighing up to 25 pounds.Reasonable accommodations will be made for individuals on acase-by-case basis.

ENVIRONMENTAL ELEMENTS

Employees work in an office environment with moderate noise levels,controlled temperature conditions, and no direct exposure tohazardous physical substances.

CONDITIONS OF EMPLOYMENT:

Position: Full-Time, Permanent, 12-months peryear

Starting date: As soon as possible upon completionof the search process.

Excellent benefits package which includes medical coverage foretemployee and eligible dependents, dental, vision care, employeeassistance program, long term disability, retirement benefits andbasic life insurance. For information on our benefits package thatincludes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html.

Persons with disabilities who require reasonable accommodation tocomplete the employment process must notify Employment Services nolater than the closing date of the announcement. The successfulapplicant will be required to provide proof of authorization towork in the U.S. All interviewing costs incurred by applicant arethe responsibility of the applicant.

For more information about our application process contact:

Employment Services

Foothill-De Anza Community College District

12345 El Monte Road

Los Altos Hills, California 94022

Email: [e-mail]

http://hr.fhda.edu/