Accounting Assistant

Moore Home Services HVAC; Santa Rosa (CA); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Health insurance

401(k) match

Paid time off

Training & development

Inclusive culture

Job summary

Moore Home Services HVAC in Santa Rosa, CA is seeking an Accounting Assistant to help manage accounts payable, process invoices, maintain vendor records, and support month-end close. The role requires attention to detail and the ability to handle multiple tasks in a busy finance team.

You will collaborate with internal teams and vendors to resolve issues promptly, ensure timely payments, and help implement AP policies.

Qualifications

• Bachelor’s degree in business, accounting, finance or similar field preferred.
• 2+ years of accounts payable, accounts receivable, and/or general accounting experience.
• Demonstrated knowledge of accounting principles and practices.
• Highly proficient with accounting software and MS Office (especially Excel).
• Attention to detail and accuracy in data entry.

Responsibilities

• Process and manage vendor invoices, ensuring timely and accurate payments.
• Reconcile accounts payable transactions and resolve discrepancies.
• Maintain vendor records, including contact information and payment terms.
• Prepare and process electronic transfers and payments.
• Assist with month-end closing procedures.
• Collaborate with internal teams to accurate coding of invoices being paid.
• Respond to vendor inquiries and resolve payment issues promptly.
• Assist in the development and implementation of accounts payable policies and procedures.

Skills

Excel

Accounting software

Data entry accuracy

Attention to detail

Education

Bachelor’s degree in business / accounting / finance

Tools

MS Office

Accounting software (general)

Job description

Job Overview

As an Accounting Assistant, you will play a crucial role in managing the company's financial transactions related to accounts payable. You will ensure that all invoices are processed accurately and on time, maintain vendor records, and support the month-end closing procedures. Your attention to detail and ability to handle multiple tasks will contribute to the smooth operation of our financial department. In this role, you will collaborate with internal teams and vendors, resolving any issues promptly and professionally.

Key Responsibilities

• Process and manage vendor invoices, ensuring timely and accurate payments.


• Reconcile accounts payable transactions and resolve discrepancies.


• Maintain vendor records, including contact information and payment terms.


• Prepare and process electronic transfers and payments.


• Assist with month-end closing procedures.


• Collaborate with internal teams to accurate coding of invoices being paid.


• Respond to vendor inquiries and resolve payment issues promptly.


• Assist in the development and implementation of accounts payable policies and procedures.

Qualifications

• Bachelor’s degree in business, accounting, finance or similar field preferred.


• 2+ years of accounts payable, accounts receivable, and/or general accounting experience.


• Demonstrated knowledge of accounting principles and practices.


• Highly proficient with accounting software and MS Office (especially Excel).


• Attention to detail and accuracy in data entry.

Benefits

• Health insurance: Comprehensive medical, dental, and vision coverage.


• Retirement plan: 401(k) with company match.


• Paid time off: Generous vacation, holidays, and sick leave.


• Training and development: Ongoing opportunities for professional growth and advancement.


• Company culture: A supportive, inclusive, and dynamic work environment focusing on teamwork and employee satisfaction.

#MHSP

Pay Range: $25 USD - $32 USD

About Moore Home Services

Moore serves Sonoma, Marin, Napa, Santa Rosa, Healdsburg and the North Bay area, with the highest quality, energy-efficient heating and air conditioning systems in the industry, as well as an unmatched level of knowledge and execution in plumbing services and indoor air quality packages. We are always hiring friendly people who share our values of character, honor, and integrity.

We are an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic outlined by federal, state, or local laws. Additionally, we will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the California Fair Chance Act.

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