Accounting Assistant

Reckon Pro Accounting; Haverhill (MA); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading accounting firm in Haverhill, MA seeks an experienced Accounting Assistant for a full-time, on-site position. Responsibilities include managing accounts payable and receivable, data entry, and supporting financial reporting. Ideal candidates will have 1-3 years of experience in accounting or finance and be proficient in accounting software such as QuickBooks. Strong attention to detail and organizational skills are essential in this role.

Qualifications

• 1–3 years in accounting, bookkeeping, or administrative finance roles.
• Proficiency with accounting software like QuickBooks and strong understanding of basic accounting principles.

Responsibilities

• Process invoices, expense reports, and vendor payments.
• Enter financial transactions into accounting software.
• Assist in preparing financial statements and budgets.

Skills

Attention to detail

Communication

Organizational skills

Time management

Education

Associate’s or Bachelor’s degree in Accounting or Finance

Tools

QuickBooks

Excel

ERP systems

Job description

Company Description

Reckon Pro Accounting is staffed with dedicated professionals who embody strong firm values and are committed to providing excellent service. We value getting to know our clients and fostering meaningful relationships before they even require our services.

Role Description

This is a full-time on-site role based in Haverhill, MA, for an Accounting Assistant. The Accounting Assistant will be responsible for handling day-to-day tasks, including preparing financial statements, managing bookkeeping activities, using accounting software, QBO, supporting finance-related tasks, and tax preparation. The role requires attention to detail and a high level of accuracy in performing accounting duties.

Key Responsibilities

Accounts Payable & Receivable

• Process invoices, expense reports, and vendor payments.
• Issue and track customer invoices and receipts.
• Monitor accounts receivable aging and assist with collections.

Data Entry & Recordkeeping

• Enter financial transactions into accounting software (e.g., QuickBooks, Sage, Xero).
• Maintain organized digital and paper records of financial documents.
• Reconcile bank statements, credit card accounts, and petty cash.

Financial Reporting Support

• Assist in preparing financial statements, budgets, and monthly reports.
• Help gather documentation for audits and tax filings.
• Support account reconciliation and variance analysis.

Administrative Support

• Handle correspondence with vendors and clients regarding billing issues.
• Schedule and track payments to ensure timely processing.
• Support the finance team with ad hoc administrative tasks.

Skills & Qualifications

• Education: Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).

Experience: 1–3 years in accounting, bookkeeping, or administrative finance roles.

Technical Skills:

• Proficiency with accounting software (QuickBooks, Excel, or ERP systems).
• Strong understanding of basic accounting principles (debits/credits, reconciliations).

Soft Skills:

• High attention to detail and accuracy.
• Excellent organizational and time management skills.
• Strong communication and teamwork abilities.

Typical Reporting Structure

Reports to: Accountant.

May also collaborate with: Business owners.

Performance Indicators

• Accuracy and timeliness of data entry and reconciliations
• On-time vendor and client payment processing
• Completeness and organization of accounting records