Accounting Assistant

Arts-and-Culture; Albuquerque (NM); On-site; USD 35,000 - 52,000; Full time

Job summary

Arts-and-Culture in Albuquerque is seeking a dedicated bookkeeper to perform routine accounting duties, reconcile data, process payments over the counter and by mail, maintain financial records, and assist with payroll processing.

The role requires a high school diploma or GED with 15 college credits in business and at least two years of basic bookkeeping experience; strong attention to detail, computer skills, and courteous customer service are essential.

Qualifications

• Basic bookkeeping knowledge and data entry skills.
• Ability to process payments and handle deposits.
• Strong attention to detail and accuracy in financial records.

Responsibilities

• Receive, sort and enter payment information into computer system.
• Verify dollar amounts, vendor names and addresses for deposits.
• Perform cashiering at counter and by mail as needed.
• Maintain inventory of purchased supplies and track distributions.
• Input and verify time cards; entering payroll information.
• Process payrolls; reconcile payroll records and leave balances.
• Prepare financial spreadsheets and maintain records retention files.
• Post data to ledgers, journals, and logs; ensure accuracy of data.
• Reconcile monthly statements from vendors; manage invoices.

Skills

Basic bookkeeping

Education

HS diploma / GED with business credits

2 years bookkeeping experience

Job description

Perform a variety of routine basic bookkeeping and accounting duties including reconciling of various data, accepting payments over the counter and through the mail, financial record keeping, performing cashiering services, processing payments and preparing bank deposits; perform various payroll processing duties and respond to customer complaints and inquiries.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.

ESSENTIAL FUNCTIONS

Essentialfunctions may include, but are not limited to the functions listed below. Mustbe able to perform the essential functions of the job with or without areasonable accommodation.

1. Receive, sort and enter payment information into computer system; verify dollar amounts, vendor names and addresses; prepare bank deposit.
2. Perform customer service counter duties including collecting cash, processing payments and responding to complaints and inquiries.
3. Maintain inventory of purchased supplies and inventory distribution transactions.
4. Receive and verify time cards; enter information into the computer.
5. Process various department payrolls; reconcile payroll records, ledgers and various data; maintain sick leave, vacation and compensation.
6. Perform a variety of duties including financial spreadsheets, word processing and verification of data input; maintain files and records retention as required.
7. Assist in posting data to various ledgers, registers, journals, spreadsheets, databases and logs according to established accounting techniques and procedures.
8. Maintain and compute adjustments for assigned accounts; maintain contracts; insure compliance with various programs.
9. Input and retrieve a variety of fiscal and statistical information using a computer terminal; reconcile various data and insure supporting documentation is provided; analyze and troubleshoot inconsistency of data and resolve issues.
10. Reconcile monthly statements from vendors; confer with vendors regarding purchase orders, invoices and payments.
11. Coordinate various travel arrangements as necessary.
12. Answer the telephone; refer calls to appropriate division personnel.
13. Issue permits; receive and process amount due for regulation, licensing and permit fees.
14. May assist in cashiering at Convenience Centers or Scale House.
15. May drive daily for approximately four (4) hours a day.

SUPPLEMENTAL FUNCTIONS

1. Prepare and process purchase orders for payment; maintain, balance and reconcile account records.
2. Transfer expenditure/revenue figures from the general ledger/journals to spreadsheets for reporting purposes.
3. Attend and participate in a variety of staff meetings.
4. May perform routine dispatching duties as necessary.
5. Perform related duties and responsibilities as required.

Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.

High school diploma or GED supplemented by fifteen (15) credit hours of college-level course work in business; and Two (2) years of basic bookkeeping or accounting experience.

ADDITIONAL REQUIREMENTS

Possession of a valid New Mexico Driver's License or the ability to obtain within ninety (90) days from date of hire.

Possession of a City Operator’s Permit (COP) within 6 months from hire date.

Environmental

Office environment, exposure to computer screens.

Physical

Essential and supplemental functions may require sitting for prolonged periods of time; extensive use of computer keyboard.