Accounting and Financial Assistant - UEIS

Carnegie Mellon University; Pittsburgh (Allegheny County); Hybrid; USD 40,000 - 70,000; Full time

Job summary

An exceptional opportunity awaits at a prestigious institution seeking an Accounting and Financial Assistant. This role involves overseeing complex accounting transactions, managing purchasing processes, and generating financial reports. The ideal candidate will thrive in a collaborative environment, demonstrating strong organizational and communication skills. Join a team that values flexibility, excellence, and inclusion, contributing to a vibrant academic community. If you are dedicated to supporting university goals and enhancing the research landscape, this position offers a fulfilling career path with numerous benefits and opportunities for professional growth.

Benefits

Comprehensive medical insurance

Dental and vision insurance

Generous retirement savings program

Tuition benefits

Paid time off

Access to fitness center

Free Pittsburgh Regional Transit bus pass

Family Concierge Team support

Qualifications

• 2+ years of experience managing organizational books and accounts.
• Strong organizational and planning skills essential for success.

Responsibilities

• Oversee purchasing transactions and vendor management.
• Prepare expense reimbursement reports and coordinate travel bookings.

Skills

Organizational Skills

Communication Skills

Accounting Experience

Attention to Detail

Education

Associate's degree in Finance

Business Administration

Accounting

Job description

Carnegie Mellon University's UEIS Division is searching for an Accounting and Financial Assistant to join their team. This is an exciting opportunity for someone who thrives in an interesting and challenging work environment. You will contribute to the department by providing support by overseeing and processing complex accounting transactions, handling purchasing transactions, creating and distributing accounting reports, processing expense reimbursements, and monitoring expenditures for the division.

You will support and assist the business office, faculty, and staff as they partner with leaders across the university to align with the strategic goals and objectives of the university to augment and improve the research landscape for both students and our world-class faculty. The UEIS Division of Carnegie Mellon University is comprised of the following departments:

• University Libraries

• Entertainment Technology Center (ETC) program

• Integrated Design, Arts, and Technology (IDeATe) program and

• CMU Sustainability Initiative

We are seeking an Accounting Assistant who is dedicated to creating a positive and welcoming work environment, who demonstrates a high level of customer service, and who can effectively collaborate with others to accomplish the goals and objectives of the organization. You should possess strong organizational, time management, and communication skills to make a positive impact on our programs and the university. We will look for someone who demonstrates the ability to solve problems, collaborate effectively, and who shows dedication to the organization.

Core responsibilities include:

• Organization and oversight of purchasing transaction steps in the business office, including vendor contact management, purchasing card transaction tracking, purchase order creation, and invoice tracking.

• Serve as a university buyer. Purchase supplies and materials throughout the year. Allocate costs following university documentation guidelines.

• Prepare and submit expense and business travel expense reimbursement reports in accordance with university and library policies.

• Coordinate travel booking requests with the university travel agency, CTP.

• Work with the University Contracts office, Tax office, Accounts Payable office as the university policy requires.

• Process journal entry transfers as directed by the Business Manager or Senior Associate Dean.

• Generate and distribute financial reports according to the departmental reporting cycle. Review ledger detail and resolve accounting problems using University procedures such as payroll distribution adjustments, AP redistributions, and feeder correction forms.

• Compile financial analysis reports to assist in the development of departmental forecasts and budgets. Assist the Business Manager with preparation of budget data and departmental expense forecasts.

• Retain financial records according to the University Financial Record Retention policy and in support of division electronic organization structure.

• Coordinate travel and paperwork necessary for guest speakers, honorariums, and other guests of the UEIS division.

Flexibility, excellence, and passion are vital qualities within UEIS. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

• Organization and planning skills

• Oral and written communication skills

• Accounting experience

• Ability to pay close attention to detail; keep and maintain accurate and detailed reports and records.

Qualifications:

• Associate's degree in Finance, Business Administration, Accounting or related field

• A minimum of 2 years' experience managing organizational books and accounts

• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful background check

Additional Information:

• Cover letters are encouraged

• Work Posture: Hybrid

• This is a full-time (37.5 hours/week), position

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insuranceas well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location

Pittsburgh, PA

Job Function

Financial Planning, Analysis, Accounting and Reporting

Position Type

Staff - Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information:

• Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world.

• Click here to view a listing of employee benefits

• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.

• Statement of Assurance