Accounting and Administrative Assistant

County Road Association of Michigan; Lansing (MI); On-site; USD 40,000 - 55,000; Full time

Job summary

The County Road Association of Michigan is seeking a full-time Accounting and Administrative Assistant to provide administrative and technical support for financial operations. Located in Lansing, this position involves posting payments, reconciling vendor accounts, and assisting in meeting preparations.

The ideal candidate should have a relevant degree, strong Excel skills, and over 1 year of accounting or finance experience. Attention to detail and teamwork are essential.

Qualifications

• 1+ years experience in accounting or finance with knowledge of business principles.
• Experience with clerical skills like filing and organizing.
• Ability to communicate effectively and operate office equipment.

Responsibilities

• Post customer payments and assist with daily bank deposits.
• Reconcile vendor accounts and maintain vendor files.
• Prepare meeting packets and organize in-office meetings.

Skills

Accounting principles

Microsoft Excel

Clerical skills

Attention to detail

Team collaboration

Education

Two- or four-year degree in accounting, finance, administration or equivalent

Tools

Association Management Software (AMS)

Customer Relationship Management (CRM)

Job description

The Accounting and Administrative Assistant is an FLSA exempt position and will be responsible for a variety of administrative and technical work to support the operations of the County Road Association of Michigan (CRA) as a direct report of the Director of Finance and Administration with the financial operations of CRA and its affiliated associations. The typical duties stated below are intended to describe the general nature and level of work and are an exhaustive list of all the duties and responsibilities.

This position is a full-time, in-person position at our office located two blocks from the State Capitol. CRA works with all 83 county road agencies advocating for legislation and effective practices that work best for 75% of Michigan’s road system. The CRA Board and its committees work together to develop educational programming, position papers, share industry knowledge and best practices, and collaborate on road maintenance and preservation.

Typical Duties and Responsibilities

1.Post customer payments by recording ACH/wire transactions, credit cards, and paper checks, and assist with the processing of daily bank deposits along with making bank deposits.

2.Reconcile vendor accounts with monthly statements – correct variances.

3.Maintain vendor files in assistance with the preparation of year-end 1099s.

4.Assist with the organization and operations of CRA’s committee appointments and in-office meetings.

5.Prepare and organize district meeting packets, files, and supporting materials for the CEO’s quarterly meetings throughout the state.

6.Maintain and manage the credit card reconciliation reports for the staff.

7.Assist in the preparation of meetings and events including travel arrangements and on-site coordination; frequently attend such events.

8.Perform vital office duties such as: managing office phone calls, incoming/outgoing mail, supplies inventory, and provide excellent hospitality to visitors.

9.Work collaboratively with the CRA team to support the goals of the organization.

Required Qualifications / Skills, Knowledge, Abilities

• A two- or four-year degree (or equivalent) in accounting, finance, administration or equivalent.
• 1+ years experience in accounting or finance – demonstrated knowledge of basic business and accounting principles/standards.
• Proficient knowledge and experience with Microsoft Office, particularly Microsoft Excel including the ability to work within spreadsheets and databases.
• High attention to detail and demonstrated ability to follow standard operating procedures.
• Friendly, energetic, and able to work independently as well as part of a team.
• Demonstrated proficiency in other basic clerical skills such as filing, organizing, communicating and operating routine office equipment.
• Experience with Association Management Software (AMS) or Customer Relationship Management (CRM) systems desired.
• Must be willing to travel 5-10% (in Michigan).