Accounting Administrator I

Design West Engineering, Inc.; San Bernardino (CA); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Dental and Vision Insurance

Employer-paid Life Insurance

Paid holiday time

Paid Time Off (Vacation, Sick)

401(k) retirement plan with company 3%

Job summary

Design West Engineering, Inc. in San Bernardino, CA is seeking an Accounting Administrator to support invoicing and accounts receivable, maintain project files, and assist the Accounting Manager and Director of Finance.

The role emphasizes customer service and accurate data handling. The ideal candidate has 3+ years invoicing in the AEC sector, strong communication skills, and proficiency with MS Office, QuickBooks, and Ajera.

Qualifications

• 3+ years invoicing/billing in the AEC industry
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite and QuickBooks
• Ability to work independently and in a fast-paced environment
• Ability to anticipate work needs and interact professionally with clients
• Excellent organizational skills and attention to detail
• Experience with Ajera preferred
• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting preferred

Responsibilities

• Review, verify, and assist with processing client payments and AR transactions.
• Create invoices according to policy; submit to clients.
• Maintain and update client files, including changes and mailings.
• Draft past-due correspondence; identify delinquent accounts and contact holders for payment.
• Prepare and maintain internal client account status reports for AR meetings.
• Research client invoice discrepancies.

Skills

Invoicing experience

Communication skills

Attention to detail

Independent worker

Organizational skills

Ajera experience

Microsoft Office

QuickBooks

Education

High school diploma or equivalent

Associate or Bachelor in Accounting preferred

Tools

Ajera

Job description

Joining Team DWE

Design West Engineering is a multidisciplinary building systems design engineering company in the Architecture, Engineering, and Construction industry that prides itself on customer service. We achieve this through investing in our team and creating a supportive working environment where our team can thrive. At DWE, building trust within our team is a top priority that is achieved by focusing on the professional development and growth of our team members. We strive to stay current with technologies, adapt within the current industry, and provide a fundamental commitment to mentorship for all employees. Here are a few ways we plan to support you when you are on our team:

• A fun and inclusive atmosphere with a people-first philosophy
• Flexible work schedule options
• Team building budgets are allocated to each team, with comped hours for fun and extracurricular activities.
• Team building around philanthropic community-based events.
• Quarterly check-ins with supervisors to review progress toward personal and professional development goals.
• Partnering with you on your path toward certifications and licensing
• Networking and ongoing education opportunities through conferences and industry organizations.
• Mentorship opportunities internally and through partnering organizations.
• One team philosophy between our offices with inter-office project collaboration on regional and national work.
• Commitment to company growth to support the personal development of our team.

Accounting Administrator

We are seeking an Accounting Administrator for our San Bernardino, California, Office. This person will assist in ensuring that the company receives payment for services provided to clients, manages our project database, and assists the Accounting Manager and Director of Finance with routine accounting tasks.

We are looking for a driven and organized individual who has excellent communication skills, experience with invoicing in the AEC industry, and general accounting experience. We stress customer service and are looking for someone who prides themselves on their ability to interact and communicate with everybody involved

Duties/Responsibilities

• Review, verify, and assists with processing client payments and transactions related to accounts receivable.
• Creates invoices according to company policy; submits invoices to clients.
• Maintains and updates client files, including name or address changes, mergers, or mailing attentions.
• With direction from senior staff, drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing AR Report, and contacts delinquent accountholders to request payment.
• Supports the accounting team by preparing and maintaining internal client account status reports used in monthly AR meetings.
• Supports the accounting team with researching client invoice discrepancies
• Copies, files, and retrieves materials as needed for the Accounting Department
• Relays changes of information to appropriate employees.
• Manages project accounts in the project database
• Performs other related duties as assigned.
  

Required Skills/Abilities

• 3+ years of related invoicing/billing experience in the AEC industry desired
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software as well as other accounting software programs such as QuickBooks
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with clients.
• Excellent organizational skills and attention to detail.
• Experience with the database software, Ajera preferred
• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting preferred.
  

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Targeted Compensation

• $28-$34 per hour ($58,240 - $70,720 yearly)
• Opportunity for a bonus twice a year

Summary of Personal Benefits:

• Health insurance for yourself. You may also add dependents as required at your cost.
• Dental and Vision Insurance
• Employer-paid Life Insurance
• Paid holiday time annually
• Paid Time Off (Vacation, Sick)
• 401(k) retirement account. Design West Engineering will contribute 3% of your salary to your account, whether or not you decide to contribute to the plan.