Accounting Administrator-Accounts Payable-Coppell,TX

Mei Rigging & Crating Llc; Coppell (TX); Sur place; USD 42 000 - 66 000; Plein temps

Avantages offerts par ce poste

Medical/Dental/Vision Coverage

Retirement Benefits

Paid Time Off

Holidays

Employee Assistance Program

Referral Program

Résumé du poste

MEI Rigging & Crating is seeking a Regional Office Accounting Administrator to support AP/AR and regional operations. The role focuses on vendor invoice processing, new vendor setups, and matching invoices to receipts, while coordinating with Corporate AP/AR teams to ensure timely remittance and accurate financial records.

The position involves assisting with month-end close, maintaining customer files, and supporting purchasing with requisitions and PO management.

Qualifications

• Minimum two years of office accounting (AP/AR) experience.
• Experience with accounting software (e.g., D365) preferred.
• Proficiency in Microsoft Office (Word, Outlook, PowerPoint).

Responsabilités

• Process vendor invoices and submit for remittance.
• Set up new vendor information, verify insurance and 1099 requirements.
• Code and enter PO and invoice data; match to receipts and packing slips.
• Support AR activities: maintain customer files, issue invoices, assist with month-end closing.
• Assist with procurement: create requisitions, obtain quotes, track PO status.
• General clerical duties and office supply management.
• Work collaboratively with regional operations and corporate AP/AR teams.

Connaissances

Accounts Payable

Accounts Receivable

Bookkeeping

D365

Microsoft Office

Communication

Formation

High school diploma or GED

Outils

Excel

Word

Outlook

PowerPoint

Description du poste

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

2 days ago Requisition ID: 5332

The Regional Office Accounting Administrator performs multiple tasks and supports general office operations to help ensure that all areas are working efficiently. Primary responsibility is the efficient operation of the regional office site by supporting the coordination of accounting administration and operational functions at the direction of Regional Office Administration Supervisor or Operations Manager.

• Work collectively with Regional Operations Management & Corporate Accounts Payables (AP):
• Proper and timely processing of vendor invoices and submittal to Corporate AP for remittance
• Obtaining proper information required for new vendor set up and MEI credit approval with new vendors including understanding of insurance and 1099 MISC compliance and requirements.
• Performing reconciliation and retention of company and employee credit card transactions and documentation per processes.
• Entry into accounting systems for item receipts of purchased materials and services.
• Communicate and follow up with vendors on discrepancies.
• Support Regional Office Purchasing by:
• Creating purchase requisitions at the request of Regional Office Management for job related materials and services.
• Code vendor Purchase Orders with appropriate GL account/location and note adjustments as needed.
• Obtain vendor quotes, qualify & select vendor, create the Purchase Order and perform confirmation after delivery of PO ensuring minimum vendor qualifications are meet, i.e. Certificates of Insurance.
• Match invoices to the receipt register and verify that the attached packing slip and PO also match.
• Track and resolve open Purchase Orders.
• Complying with Purchasing Policies, Processes and Procedures.
• Support for AR with Regional Operations Management & Corporate Accounts Receivable (AR) as needed:
  • Maintain accounts receivable customer files and records.
  • Proper processing and delivery of customer invoices including retention of customer job file and invoice per process.
  • Assist with month end closing responsibilities and comply with deadlines.
  • Review AR aging to ensure compliance and initiate collection efforts.
  • Handling of cash receipts per policy including Merchant processing of AR credit cards.
  • Collecting new customer information such as credit applications, W-9 and submitting to Corporate AR for determination of credit terms and entry.
• Assist with other ordering of office, janitorial, and kitchen supplies, utilizing company purchasing processes.
• Assist with receiving and transferring incoming calls.
• General clerical duties including coping, scanning, and filing of vendor and customer records.
• Other tasks as assigned.

Minimum Qualifications (Experience, Skills, and Education)

• High school diploma (or G.E.D)
• Minimum of two (2) years of recent successful office accounting (Accounts Receivable, Accounts Payable, Bookkeeper) experience
• Minimum of two (2) years recent experience with accounting software (such as D365) is preferred
• Good to excellent level of working knowledge of Microsoft Office suite to include Word, Outlook, and Power Point

Professional Qualifications:

• Embraces our Values, Vision, Mission and Company Culture
• Excellent communication skills with a spirit of customer service
• Ability to maintain a high level of accuracy in preparing and entering information
• High level of confidentiality -safeguarding vendor and customer information
• Strong organizational and prioritizing skills
• Excel and data entry skills
• Excellent written and oral communication and interpersonal skills with internal and external stakeholders
• Organizational, detail oriented and multi-tasking skills
• Demonstrated ability to work under deadlines and timeframes effectively with a customer service demeanor

Physical Requirements & Working Conditions:

Standard office environment including work at a computer terminal. Work involves extended periods of sitting, occasional walking and lifting of up to 10 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Requirements:

Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI’s customers have come to expect.

This job description is intended to summarize the type and level of work performed by the incumbent and is not an exhaustive list of duties, responsibilities, and requirements.

Company Benefits: MEI Rigging & Crating provides a dynamic and friendly work environment, challenging and rewarding career opportunities, a highly competitive salary and an extensive benefits package that includes Medical/Dental/Vision Coverage, Life & Disability Insurance, Retirement Benefits, Paid Time Off, Holidays, Employee Assistance Program, Referral Program

MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.

The Regional Office Accounting Administrator performs multiple tasks and supports general office operations to help ensure that all areas are working efficiently. Primary responsibility is the efficient operation of the regional office site by supporting the coordination of accounting administration and operational functions at the direction of Regional Office Administration Supervisor or Operations Manager.

• Work collectively with Regional Operations Management & Corporate Accounts Payables (AP):
• Proper and timely processing of vendor invoices and submittal to Corporate AP for remittance
• Obtaining proper information required for new vendor set up and MEI credit approval with new vendors including understanding of insurance and 1099 MISC compliance and requirements.
• Performing reconciliation and retention of company and employee credit card transactions and documentation per processes.
• Entry into accounting systems for item receipts of purchased materials and services.
• Communicate and follow up with vendors on discrepancies.
• Support Regional Office Purchasing by:
• Creating purchase requisitions at the request of Regional Office Management for job related materials and services.
• Code vendor Purchase Orders with appropriate GL account/location and note adjustments as needed.
• Obtain vendor quotes, qualify & select vendor, create the Purchase Order and perform confirmation after delivery of PO ensuring minimum vendor qualifications are meet, i.e. Certificates of Insurance.
• Match invoices to the receipt register and verify that the attached packing slip and PO also match.
• Track and resolve open Purchase Orders.
• Complying with Purchasing Policies, Processes and Procedures.
• Support for AR with Regional Operations Management & Corporate Accounts Receivable (AR) as needed:
  • Maintain accounts receivable customer files and records.
  • Proper processing and delivery of customer invoices including retention of customer job file and invoice per process.
  • Assist with month end closing responsibilities and comply with deadlines.
  • Review AR aging to ensure compliance and initiate collection efforts.
  • Handling of cash receipts per policy including Merchant processing of AR credit cards.
  • Collecting new customer information such as credit applications, W-9 and submitting to Corporate AR for determination of credit terms and entry.
• Assist with other ordering of office, janitorial, and kitchen supplies, utilizing company purchasing processes.
• Assist with receiving and transferring incoming calls.
• General clerical duties including coping, scanning, and filing of vendor and customer records.
• Other tasks as assigned.

Monday thru Friday 8:00am - 5:00pm
40 hours per Week with overtime as needed

Professional Qualifications:

• Embraces our Values, Vision, Mission and Company Culture
• Excellent communication skills with a spirit of customer service
• Ability to maintain a high level of accuracy in preparing and entering information
• Strong computer skills
• High level of confidentiality -safeguarding vendor and customer information
• Strong organizational and prioritizing skills
• Excel and data entry skills
• Excellent written and oral communication and interpersonal skills with internal and external stakeholders
• Organizational, detail oriented and multi-tasking skills
• Demonstrated ability to work under deadlines and timeframes effectively with a customer service demeanor

Physical Requirements & Working Conditions:

Standard office environment including work at a computer terminal. Work involves extended periods of sitting, occasional walking and lifting of up to 10 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Requirements:

Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI’s customers have come to expect.

This job description is intended to summarize the type and level of work performed by the incumbent and is not an exhaustive list of duties, responsibilities, and requirements.

Company Benefits: MEI Rigging & Crating provides a dynamic and friendly work environment, challenging and rewarding career opportunities, a highly competitive salary and an extensive benefits package that includes Medical/Dental/Vision Coverage, Life & Disability Insurance, Retirement Benefits, Paid Time Off, Holidays, Employee Assistance Program, Referral Program

MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.