Accounting Administrator

WE Charity; San Bernardino (CA); Hybrid; USD 80,231,000 - 97,424,000; Full time

Benefits offered by this job

Health insurance

Dental and Vision Insurance

Employer-paid Life Insurance

Paid holiday time

Paid Time Off

401(k) retirement plan

Job summary

Design West Engineering in San Bernardino, CA, seeks an Accounting Administrator to ensure timely client payments, manage the project database, and assist the Accounting Manager with routine tasks.

Requirements: 3+ years invoicing in the AEC industry, strong communication, proficiency with QuickBooks and MS Office, and excellent organization. We offer a hybrid schedule, hourly pay, and benefits including health, dental/vision, life insurance, paid holidays, PTO, and a 401(k).

Qualifications

• 3+ years invoicing/billing experience in the AEC industry.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite and QuickBooks.
• Ability to work independently in a fast-paced environment.
• Ability to interact professionally with clients and colleagues.
• Strong organizational skills and attention to detail.

Responsibilities

• Prepares, posts, verifies, and records client payments and accounts receivable.
• Creates invoices according to policy and submits to clients.
• Maintains and updates client files and project accounts.
• Drafts past-due notices and contacts delinquent accounts.
• Generates monthly billing statements and internal reports.
• Relays changes of information to appropriate staff.

Skills

Invoicing

Billing

Communication

MS Office

QuickBooks

Ajera

Work independently

Attention to detail

Education

High school diploma

AA/BA preferred

Tools

Ajera

Job description

Joining Team DWE

Design West Engineering is a multidisciplinary building systems design engineering company in the Architecture, Engineering, and Construction industry that prides itself on customer service. We achieve this through investing in our team and creating a supportive working environment where our team can thrive. At DWE, building trust within our team is a top priority that is achieved by focusing on the professional development and growth of our team members. We strive to stay current with technologies, adapt within the current industry, and provide a fundamental commitment to mentorship for all employees. Here are a few ways we plan to support you when you are on our team:

• A fun and inclusive atmosphere with a people-first philosophy
• Flexible and hybrid work schedule options
• Team building budgets are allocated to each team, with comped hours for fun and extracurricular activities.
• Team building around philanthropic community-based events.
• Quarterly check-ins with supervisors to review progress toward personal and professional development goals.
• Partnering with you on your path toward certifications and licensing
• Networking and ongoing education opportunities through conferences and industry organizations.
• Mentorship opportunities internally and through partnering organizations.
• One team philosophy between our offices with inter-office project collaboration on regional and national work.
• Commitment to company growth to support the personal development of our team.

Accounting Administrator

We are seeking an Accounting Administrator for our San Bernardino, California, Office. This person will assist in ensuring that the company receives payment for services provided to clients, manages our project database, and assists the Accounting Manager and Director of Finance with routine accounting tasks.

We are looking for a driven and organized individual who has excellent communication skills, experience with invoicing in the AEC industry, and general accounting experience. We stress customer service and are looking for someone who prides themselves on their ability to interact and communicate with everybody involved

Duties/Responsibilities

• Prepares, posts, verifies, and records client payments and transactions related to accounts receivable.
• Creates invoices according to company policy; submits invoices to clients.
• Maintains and updates client files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent account holders to request payment.
• Creates and presents internal reports regarding the current status of client accounts on a monthly basis
• Researches client invoice discrepancies
• Generates monthly billing statements
• Copies, files, and retrieves materials as needed for the Accounting Department
• Relays changes of information to appropriate employees.
• Manages project accounts in the project database
• Performs other related duties as assigned.

Required Skills/Abilities

• 3+ years of related invoicing/billing experience in the AEC industry required
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software, as well as other accounting software programs such as QuickBooks
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with clients.
• Excellent organizational skills and attention to detail.
• Experience with the database software, Ajera preferred
• High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting preferred.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Targeted Compensation

• $28-$34 per hour ($58,240 - $70,720 yearly)
• Opportunity for a bonus twice a year

Summary of Personal Benefits:

• Health insurance for yourself. You may also add dependents as required at your cost.
• Dental and Vision Insurance
• Employer-paid Life Insurance
• Paid holiday time annually
• Paid Time Off (Vacation, Sick)
• 401(k) retirement account. Design West Engineering will contribute 3% of your salary to your account, whether or not you decide to contribute to the plan.