Accounting Administrator

City of Maypearl; Carrollton (TX); On-site; USD 74,000 - 103,000; Full time

Job summary

NTECC is seeking an Accounting Administrator to manage day-to-day accounting, financial reporting, and year-end closing with limited direction. You will maintain records, apply governmental fund accounting principles, coordinate audits, and provide monthly financial and budget reports.

Under supervision of the Chief Employee Experience Officer and collaboration with the CEO, you will identify tasks, determine steps, and execute within authority, ensuring accuracy and timely reporting in a

Qualifications

• Bachelor's degree in accounting, finance, or related field.
• Minimum four years of progressive accounting experience.
• Experience with general ledger reconciliations and financial reporting.
• Experience with year-end closing and audit preparation.
• Governmental accounting experience preferred.

Responsibilities

• Maintains and reconciles the general ledger, bank accounts, and supporting records; prepares journal entries and monthly closings.
• Records revenues, prepares billings, tracks receivables and reconciles receipts including member city payments.
• Coordinates annual independent audit and responds to auditor requests.
• Prepares reconciled records and supporting schedules for the annual financial audit.
• Coordinates annual budget preparation and analyzes spending to identify funding needs.

Skills

GAAP knowledge

GASB standards

Excel proficiency

Financial reporting

Budget analysis

Audit coordination

Communication skills

Team coordination

Education

Bachelor's degree in Accounting or Finance

Tools

QuickBooks

Excel

Job description

Job Title: Accounting Administrator Date Created: 12/29/2021
Department: Administrative Date Revised: 10/19/2026
Division: Salary: $73,500 - $102,548
Grade: 28 FLSA: Exempt

Summary of Duties

The Accounting Administrator independently manages NTECC’s day-to-day
accounting, financial reporting, and year-end closing with limited direction. This position maintains accurate
financial records, applies governmental fund accounting principles, coordinates the annual audit, and
provides clear monthly financial and budget reports. Under the general supervision of the Chief Employee
Experience Officer and working closely with the Chief Executive Officer, the position identifies what needs
to be done, determines how to complete the work, and follows through within established authority.

Essential Job Functions

Maintains and reconciles the general ledger, bank accounts, and supporting records; prepares journal
entries, reviews coding, corrects discrepancies, and completes monthly closing procedures.
Records revenues, prepares billings, tracks amounts due, and reconciles receipts, including membercity
payments. Monitors cash balances and upcoming payment needs and alerts management to
potential shortages.
Applies governmental fund accounting principles and maintains schedules that distinguish funds from
accounts and reserve designations within fund balance. Reconciles designated reserve balances to
approved budgets and actual financial activity.
Uses financial software and supporting schedules to prepare accurate monthly financial and budget
reports. Explains significant variances, reserve balances, spending trends, and recommended actions
to management.
Independently completes year-end closing, including transaction cutoff, accruals, prepaid expenses,
adjusting entries, and closing entries under the applicable basis of accounting. Maintains capital asset
records and related schedules for additions, disposals, and depreciation, as applicable.
Coordinates the annual independent audit, prepares reconciled records and supporting schedules,
responds to auditor requests, and records approved adjustments.
Coordinates annual budget preparation with management and Department Chiefs; analyzes spending,
projects year-end results, and identifies funding needs or budget adjustments.
Coordinates with accounts payable staff to ensure transactions are properly supported, classified, and
recorded in the correct accounting period.
Identifies grant opportunities, prepares and coordinates grant applications, and administers awarded
grants, including tracking expenditures, maintaining records, and meeting reporting requirements and
deadlines.
Stays current on accounting practices, industry trends, and financial and budgeting technology;
recommends improvements to systems, processes, and reporting to support accuracy and efficiency.
Reviews accounting procedures and internal controls, recommends improvements, and maintains
organized financial records. Works with the Finance Directors Committee, auditors, and other financial
partners to resolve accounting issues.
Performs other related duties as assigned.

Knowledge and Skills

Ability to collaborate and work with a diverse team and within the NTECC culture (core values: trust,
professionalism, accurate & timely, compassion, teamwork, and our people), policies, and guidelines.
Ability to address multiple demands simultaneously; prioritize work and respond to difficult situations
under stress of time or circumstances; remain professional and operate effectively in high stress
situations.
Knowledge of generally accepted accounting principles (GAAP), Governmental Accounting Standards
Board (GASB) standards, and governmental fund accounting, including the distinction between separate
funds and accounts or reserve designations within a fund’s balance.
Skilled in recording, analyzing, verifying, reconciling, and reporting accounting transactions.
Skilled in applying accounting procedures and principles and researching accounting discrepancies.
Knowledge of year-end closing, adjusting entries, reconciliations, and preparation of financial records
and schedules for the annual audit.
Ability to think critically, investigate underlying causes of discrepancies, evaluate alternatives, anticipate
financial consequences and develop recommendations supported by financial data.
Ability to independently identify accounting needs, determine appropriate steps, and complete work with
limited direction while meeting deadlines and recognizing matters requiring management approval.
Principles and practices of confidential records management and file maintenance.
Demonstrated excellence in customer services skills.
Demonstrated proficiency in Microsoft Excel to analyze, reconcile, and present financial data, including
formulas, data analysis tools, and charts; working proficiency in Word and PowerPoint.
Ability to apply accounting principles using financial and budgeting software, including QuickBooks, and
use Excel or other supporting schedules to produce accurate reports when software functionality is
limited.
Ability to interpret financial statements and line-item budget reports and communicate financial results,
assumptions, risks, and recommendations clearly to audiences without accounting backgrounds.
Ability to research grant opportunities, prepare clear grant applications, and track grant budgets,
expenditures, and reporting deadlines.
Knowledge of applicable local, State, and federal laws, codes, regulations, and ordinances.

Minimum Qualifications and Conditions of Employment

Education: Bachelor's degree in accounting, Finance, or a closely related field. Additional progressively
responsible accounting experience that demonstrates the required knowledge and abilities may be
considered in lieu of the degree. Experience used to substitute for education must be in addition to the
minimum four years of required accounting experience.
Experience: A minimum of four (4) years of progressively responsible accounting experience, including
general ledger reconciliations, financial reporting, and budget analysis. Experience independently
completing year-end closing and adjusting entries and preparing reconciled records and schedules for an
annual independent financial audit is required. Municipal or other governmental accounting experience is
preferred.
Communicate clearly and concisely, relay details accurately both verbally and in writing.
Maintains punctual and regular attendance, follows assigned schedules and timekeeping procedures, and
is available to respond to critical issues outside normal business hours, including weekends, holidays,
and inclement weather, as needed in a 24/7 organization.
Must speak, read, and write in English.
Must pass all applicable pre-employment screenings to include a drug screen and background
investigation.
A valid Texas Driver’s License may be required or be able to obtain one within 90 days of employment.
Must be able to pass FBI criminal background fingerprint check and comply with state and federal
requirements for criminal justice information security standards.
Education substitutions will be evaluated based on the relevance, scope, and complexity of the accounting
experience and demonstrated proficiency in the essential functions of the position.