Accounting & Administrative Assistant

Expeditors; San Diego (CA); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Employee Stock Purchase Plan

Diverse benefits package

Job summary

Expeditors in San Diego seeks an Accountant to manage and review all accounting functions, ensuring quality financial and clerical support. You will process invoices, monitor payments, and help optimize billing processes while collaborating with internal teams.

The role emphasizes accuracy, timely reporting, and adherence to company policies. Full-time with regular business hours offers a structured environment and opportunities for growth within Expeditors.

Qualifications

• Technically proficient with strong accounting, analytical, and research skills.
• Excellent organizational skills and attention to detail.
• Motivated self-starter who works with urgency.
• Ability to thrive in a fast-paced, dynamic environment.
• Proficient with MS Office, especially Excel; knowledge of Hyperion is a plus.
• Excellent written and oral English communication.
• Experience with Word, Excel, OneNote, and Outlook.

Responsibilities

• Review service provider invoices for documentation and approval prior to payment.
• Ensure proper entry of invoices, check requests, etc. into financial systems.
• Monitor accounts and reconcile statements to ensure timely payments.
• Identify payment issues and suggest process improvements.
• Maintain relationships with vendors and internal partners.
• Assist with cost accounting and billing support for Operations.
• Support branch admin tasks including travel itineraries, events, and office supplies.

Skills

Accounting proficiency

Analytical skills

MS Excel

English communication

Attention to detail

Self-starter

Time management

Tools

MS Office (Excel)

Hyperion Financial Management

Financial systems

Job description

• We recruit, train, and retain the very best logistics and technical experts the world over.
• We love to promote from within—more than 50 percent of our staff of more than 18,000 employees has been at Expeditors for five years or more.
• Our high retention rate is influenced our philosophy that our people are our greatest asset, we pride ourselves in hiring for attitude and training for skill.

• We recruit, train, and retain the very best logistics and technical experts the world over.
• We love to promote from within—more than 50 percent of our staff of more than 18,000 employees has been at Expeditors for five years or more.
• Our high retention rate is influenced our philosophy that our people are our greatest asset, we pride ourselves in hiring for attitude and training for skill.

For more information on the company, please visit our website: https://www.expeditors.com/careers

Job Description

SUMMARY DESCRIPTION

Support with the management and review of all accounting functions and activities according to company requirements by providing quality financial, clerical, and administrative services.

Responsibilities

• Review all service provider invoices for appropriate documentation, provisions, and approval prior to payment.
• Ensure proper and timely entry of invoices, check requests, etc. into financial systems.
• Monitor and manage accounts, including statement reconciliation to ensure the timely payment of all open invoices.
• Review data to identify unresolved payment issues, gaps in internal and external processes, and payment trends.
• Proactively identify challenges in our payment and billing processes and assist the network in developing action plans to improve.
• Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity and pride.
• Effective communication with each vendor, service provider, and district on all open invoices with escalations on items that are at-risk or past due.
• Build and maintain strong, collaborative relationships with vendors and the internal network.
• Update internal systems with detailed notes listing actions and timely follow-up.
• Ensure service provider profiles are kept current and reflect corporate requirements.
• Respond to all service provider inquiriesand reconcile vendor statements monthly and quarterly.
• Research, reconcile and resolve invoice discrepancies.
• Assist with other projects, ad-hoc data analysis and other tasks as assigned by the management team.
• Display willingness, without request, to aid and assist team members.
• Works with internal customers in Operations to provide support and assist with cost accounting and billing.
• Support with branch administrative functions including but not limited to:
• visitor management
• arrange travel itineraries
• assist with special projects and company events
• sales operations
• order and restock office supplies

Physical Demands

This section lists the physical demands required of this job and may be edited to the specific job role.

• Use of standard office equipment - a computer with keyboard and mouse, phone, fax/copy/scan machine, etc.
• Write with pencil/pen/marker.
• Functions performed primarily while seated at a desk.

Expeditors Key Performance Expectations

• Exceptional Customer Service:
  • Exceeds customer expectations by anticipating, understanding, and meeting needs. Is proactive and when issues arise, is timely and resolute in solving problems, including escalating to management when necessary.
  • Builds rapport and exhibits empathy during interactions and consistently strives to improve customer satisfaction with customers. (This skill expectation applies both externally (customers, service providers) and internally (other Expeditors offices/employees).
• Job Execution:
  • Consistently completes quality work that matches job expectations. Is committed to operational excellence and continuous improvement for own job function and across the network. All activities are compliant with company policies/procedures and code of business conduct and with government regulations.
• Reliability:
  • Consistently meets deadlines. Is punctual and can be relied on for planning purposes. Is organized, manages own time effectively and can prioritize.
• Collaboration:
  • Displays a willingness to accomplish not only his/her own job responsibilities without the need for constant prodding but is willing, without request, to aid and assist others to the benefit of the company and/or customers. Works in harmony with superiors and fellow workers without incident or delay.
• Communication:
  • Effectively listens to others and communicates (verbal and written) in a professional manner, both internally and externally. Provides relevant and timely information to co-workers, customers, and service providers. Answers phone calls and respond to voicemails, emails, and other communication according to Expeditors' standards.
• Culture:
  • Exhibits and promotes the company’s 10 cultural attributes: Appearance, Attitude, Confidence, Curiosity, Excellence, Integrity, Pride, Resolute, Sense of Humor, and Visionary.
• Personal Growth and Development:
  • Participates in training within the company’s guidelines, completing at least 52 hours of relevant training per year. Completes required training in a timely manner with minimal reminders. Pursues professional development goals for self, including participating in a development plan as appropriate.

Qualifications

• Technically proficient and have strong accounting, analytical, and research skills.
• Excellent organization skills and detail oriented.
• Motivated self-starter and work with urgency.
• Ability to thrive in a fast-paced and dynamic environment.
• Proficient in MS Office applications (specifically Excel), and financial query tools (Hyperion Financial Management is a plus).
• Excellent written and oral English communication skills.
• Experience working with the Microsoft Word, Excel, OneNote, and Outlook.

Additional Information

Pay range for this position is $24 - $26/hour

Expeditors offers excellent benefits

• We offer a position for 40 hours a week (fulltime).
• You will be part of a professional/international, open, enthusiastic team and environment.
• You will receive a personalized development plan with a diversity of training methods.
• There will be career opportunities within the company (local, regional and globally).
• There is an option to take part of our Employee Stock Purchase Plan.
• We offer a diverse benefit package.