Accounting Admin

PostcardMania; Clearwater (FL); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Medical, Dental, Vision & Life

401K

Disability Insurance

Paid Vacation

Holidays

On-site Yoga

Chiropractor Visits

Job summary

PostcardMania is hiring for an Accounting Admin to support our Accounts Payable team in a fast-paced, upbeat environment.

You will process vendor invoices, maintain records, and collaborate with vendors and internal teams to ensure timely payments. This in-office role offers Monday–Friday, 9–6 with an hour lunch and a starting pay of $18/hour based on experience.

Qualifications

• Minimum of 1-2 years in accounts payable or similar administrative accounting role.
• Strong attention to detail and ability to identify discrepancies.
• Excellent organization to manage multiple invoices and deadlines.
• Good written and verbal communication with vendors and internal teams.
• Experience with accounting software and spreadsheets.
• Ability to investigate discrepancies and resolve issues.

Responsibilities

• Invoice Processing: Enter and process vendor invoices accurately and timely.
• Invoice Review & Discrepancies: Verify pricing, quantities, terms against purchase orders.
• Vendor Maintenance: Collect and maintain vendor documentation (W-9s, records).
• Invoice Records & Payment Tracking: Maintain records and monitor due dates.
• Team Collaboration: Work with vendors and internal departments to resolve billing issues.

Skills

Attention to Detail

Organization

Communication

Problem Solving

Teamwork

Accounting Knowledge

Tools

Accounting Software

Spreadsheets

Job description

Join Our Team as an Accounting Admin!

Are you interested in joining one of Tampa Bay’s Top Workplaces (for 13 years running!) that provides on-the-job training and a fun, high-energy atmosphere? If you said yes, then look no further!!!!

About Our Company

Founded in 1998, PostcardMania is all about making small business marketing better, smarter, and a whole lot more fun! We’re proud to be one of Tampa Bay’s Top 100 Workplaces, and as an Inc. 500 marketing powerhouse, we’ve built a team of over 350 amazing people and continue to expand our impact. When entrepreneurs want to see real results, they turn to us!

Your Mission

This is a great opportunity for someone who enjoys being part of an incredible, upbeat team and thrives in a fast-paced, fun work environment. If you’re organized, detail-oriented, and admin-savvy, this could be the role for you! You will support Accounts Payable by processing vendor invoices, matching purchase orders, maintaining vendor records, communicating with vendors, and collaborating with team members to ensure accurate and timely payments.

Schedule

Full-time in-office position
Monday – Friday from 9-6 pm with an hour lunch

Pay

$18/hour, Based on Experience

Responsibilities Include:

• Invoice Processing: Enter and process vendor invoices accurately and timely, ensuring all required documentation and approvals are received.


• Invoice Review & Discrepancies: Verify invoice pricing, quantities, and terms against purchase orders; identify and resolve discrepancies such as unexpected price increases, additional charges, duplicate invoices, or billing errors.


• Vendor Maintenance: Collect and maintain vendor documentation, including W-9 forms and updated vendor information.


• Invoice Records & Payment Tracking: Maintain organized invoice records and assist with monitoring outstanding invoices, payment due dates, and vendor statements.


• Team Collaboration: Partner with vendors and internal departments to address invoice questions, resolve billing issues, and ensure compliance with company procedures and internal controls.

Requirements

• Minimum of 1-2 years of experience in accounts payable, invoice processing, or a similar administrative accounting role.


• Attention to Detail: Strong attention to detail and ability to identify discrepancies, errors, and unusual charges.


• Organization: Ability to manage multiple invoices, maintain accurate records, and meet processing deadlines.


• Communication: Good written and verbal communication skills, including the ability to professionally communicate with vendors and internal departments.


• Computer Skills: Comfortable working with accounting software, spreadsheets, and other business applications.


• Problem Solving: Ability to investigate discrepancies, follow up on outstanding items, and take ownership of resolving issues.


• Accounting Knowledge: Basic understanding of invoices, purchase orders, vendor accounts, and accounts payable processes.


• Teamwork & Initiative: Positive attitude, accountability, and willingness to collaborate while also being comfortable sharing ideas and offering a different point of view.

Benefits

• Medical, Dental, Vision & Life Insurance


• 401K, Short- and Long-Term Disability, Accident & Critical Illness


• Paid Vacation time that increases with longevity


• 6 paid holidays (NY Day, Memorial Day, 4th of July, Labor Day, Thanksgiving and Christmas)


• Free yoga on-site twice a week


• Free monthly visits to a local Chiropractor and so much more!