ACCOUNTANT TECHNICIAN 1

State of Nevada (NV); Reno (NV); On-site; USD 55,000 - 70,000; Full time

Job summary

The Nevada Arts Council in Reno/Sparks is seeking an Accountant 1 to perform a range of accounting duties under supervision. The role focuses on managing accounts payable, processing invoices, reimbursements, and billing claims, as well as entering data in the agency's expenditure tracking system and reconciling financial records.

The position also involves assisting with budget preparation, grant reporting, and ensuring compliance with state and federal requirements.

Qualifications

• Graduation from high school with two years of financial records maintenance experience or an equivalent combination.
• Experience includes controlling accounts payable/receivable, preparing financial reports for internal management use, and reconciling complex accounts.
• Prior experience as Accounting Assistant III/IV in Nevada State service or equivalent is preferred.

Responsibilities

• Manage accounts payable by processing vendor invoices, employee reimbursements, and billing claims.
• Prepare and process purchase documents for direct purchases and those through State Purchasing. Enter data in expenditure tracking system and reconcile records.
• Review and process travel requests and travel claims with accuracy and compliance.
• Assist management in preparation of complex budgets, including narratives and general ledger analysis for proposed adjustments.
• Provide fiscal management and auditing of federal or other grant monies, monitor expenditures for compliance with grant specs.
• May supervise assigned clerical staff and develop accounting policies and procedures.

Skills

Accounts payable processing

Budget preparation

Financial reporting

Audit and compliance

Independent work

Education

High school diploma and 2 years financial records maintenance experience

Accounting Assistant III/IV experience (Nevada State service)

Tools

Expenditure tracking system

State central accounting system

Spreadsheets / Excel

Job description

The Nevada Arts Council is seeking an Accountant 1 for the Reno/Sparks area. This position is responsible for performing a variety of accounting functions under the supervision of the ASO. Key duties include managing accounts payable by processing vendor invoices, employee reimbursements, and billing claims; preparing and processing purchase documents for both direct purchases and those submitted through State Purchasing; entering and reconciling financial data within the agency’s expenditure tracking system; and reviewing and processing travel requests and travel claims with accuracy and compliance. This role requires strong attention to detail, organizational skills, and the ability to work independently in a fast paced environment.

Accountant Technicians reconcile and monitor specific accounting and fiscal functions or activities within a department establishing or using established procedures and guidelines that are not limited to the State Administrative Manual. Reconciliation includes balancing departmental records with reports generated by the State’s central accounting system as well as federal and other accounting systems. Monitoring includes ensuring accounting functions and activities are in compliance with reporting requirements and grant specifications.

Graduation from high school and two years of financial records maintenance experience which included such duties as controlling accounts payable/receivable; preparing financial reports for internal management use; and reconciling complex accounts; OR two years of experience as an Accounting Assistant III in Nevada State service; OR one year as an Accounting Assistant IV in Nevada State service; OR an equivalent combination of education and experience as described above.

Control complex accounts payable functions for agencies with multiple cost/project centers, by establishing guidelines for allocating general costs to the appropriate cost centers, and ensuring procedures are followed prior to submitting documents for payment or grant draws.

Control complex accounts receivable functions to include determining the billing amount using cost accounting procedures; make determinations regarding referral of delinquent accounts.

Assist management in preparation of complex budgets by coordinating with various sections to ensure budget requests are received and reviewed in a timely manner; developing narratives for each category and general ledger account to provide justification for proposed budget request; analyzing information on past expenditures and projecting trends; making recommendations for budget adjustments as needed; and preparing special budget analysis reports to highlight problems on own initiative or as requested.

Provide fiscal management and auditing of federal or other grant monies by monitoring expenditures to ensure compliance with multiple grant specifications and complex reporting requirements; auditing records and reports of sub-grantees for compliance with grant requirements; and preparing complex financial reports in compliance with federal, grant, contractual, or other external requirements.

Manage federal draw downs in conformity with the Cash Management Improvement Act of 1990 and grant requirements; provide fiscal management and auditing of federal grant monies; track costs billable to the federal government; prepare vouchers and monitor and report status of federal funds.

Prepare monthly and quarterly financial reports including trial balances, adjustments and balance sheets; establish and maintain automated billing systems including account analysis, reconciliations and processing adjustments.

Complete fiscal year openings and closings for assigned accounts; develop internal controls on revenues and expenses; reconcile federal to State fiscal year closings; prepare annual Single Audit Reporting Form (SARF) reporting requirements for submission.

May train, supervise and evaluate the performance of assigned clerical and technical support staff; develop work performance standards and accounting policies and procedures.

Perform related duties as assigned.

Under general supervision, Accountant Technician I’s perform technical accounting duties as described in the series concept. Incumbents may supervise lower level accounting positions, or function as the highest-level accounting position in a small agency with complex accounting requirements. The Accountant Technician I is distinguished from the Accounting Assistant IV in the accounting clerical series by complexity of the accounting environment, guidelines, and reporting requirements. This is the entry level in the series and progression to the next level is not automatic.

Representative duties at a college or university may also include: In a centralized accounting/controller’s office, Accountant Technician I’s provide the final review of fiscal transactions prior to posting the entry in the general ledger. Positions review transactions for compliance with state, university, grant, other regulations and post to the general ledger. Positions enforce fiscal compliance by researching discrepancies or questionable transactions; rejecting and returning transactions to the college or department; may require payback of monies from departments or individuals; disable purchasing card or refer problem to higher authority.

In other units (academic, student, administrative), work typically centers on a business enterprise where significant income is generated. Positions perform technical accounts maintenance for a business enterprise related to academic endeavors such as accounting for income and expenses for resident physician services performed at hospitals and clinics. Other examples of specialized income generation include parking, continuing education, commercial leasing of building space. In addition to technical accounts maintenance, positions may also perform budget preparation, financial reporting, pre‑and/or post‑grant award accounts maintenance, budgeting and reporting (e.g. effort reporting or expense reporting to sponsor).

General knowledge of:

accounting theory and principles; bookkeeping practices; automated accounting systems, including spreadsheet software for personal computers to allow design of or revision of financial reports.

Ability to:

read, understand, and apply complex regulations and accounting guidelines and procedures; meet deadlines, prioritize and organize work and handle frequent interruptions; and effectively compose business correspondence and reports.