Accountant II (Centralized Receivables)

University of Texas at Austin; United States; Hybrid; USD 51,000 - 62,000; Full time

Job summary

University of Texas at Austin on the Main Campus is seeking an Accountant II to oversee timely reconciliations between the accounting and Centralized Receivables systems and to provide processing support within the Student Accounts Receivable department.

The role requires a Bachelor's in Accounting, 2+ years of accounting experience, strong Excel and reporting skills, and the ability to manage multiple tasks in a hybrid work environment.

Qualifications

• Bachelor’s Degree in Accounting or related field.
• At least 2 years of experience in Governmental or commercial accounting.
• Experience in financial reporting and analysis.
• Experience working with databases and in report writing.
• Advanced Excel skills.
• Demonstrated excellent interpersonal communication and problem‑solving skills, flexibility and attention to detail.
• Demonstrated ability to perform multiple duties and meet deadlines. Professional demeanor.
• Excellent verbal, written and interpersonal communication skills.
• Proficient with MS Windows, Word, Excel and Outlook.

Responsibilities

• Reconcile Centralized Receivables to Accounting balances each month. Promptly research and correct any discrepancies in SAR accounts/billing codes. Notify external departments of any reconciliation issues in their billing codes and/or affiliated accounts. Produce accounting reports from IQ Author/Cognos and receivables reports from DEFINE as necessary.
• Reconcile all accounts and affiliated object codes belonging to Student Accounts Receivable, including collection agency accounts, each month.
• Assist with routine Returned Checks tasks as needed.
• Provide customer support for departments and other customers of the university in relation to billing in Centralized Receivables and Returned Checks along with any affiliated accounting activity.
• Assist with monthly accounting close.
• Assist with reconciliation of daily journal vouchers for university transactions to ensure proper accounting to Centralized Receivables records.
• Complete monthly aging debt analysis of outstanding bills and update the classification of qualifying bills accordingly in receivables and accounting.
• Complete the annual unclaimed funds review to escheat qualifying refunds to the state, in collaboration with Cash Management.
• Act as backup support for Scholarship Services and other SAR areas as needed.
• Act as backup support for the G5 draw process for Direct Loans.
• Other related functions as assigned.

Skills

Bachelor's Degree in Accounting

2+ years accounting experience

Financial reporting

Databases

Advanced Excel

Interpersonal communication

Multitasking / deadlines

MS Windows / Word / Excel / Outlook

Education

Bachelor’s Degree in Accounting or related field

Tools

DEFINE

Cognos

Job description

Job Posting Title:

Accountant II (Centralized Receivables)

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Hiring Department:

Office of Accounting

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Your skills will make a difference.

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of university staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas: a defined benefit retirement plan
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin’s libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Must be authorized to work in the United States on an ongoing, full-time basis for any employer without sponsorship.

Purpose

To oversee and ensure timely reconciliations between the accounting and Centralized Receivables systems for the university and provide processing support within the Student Accounts Receivable department.

Responsibilities

• Reconcile Centralized Receivables to Accounting balances each month. Promptly research and correct any discrepancies in SAR accounts/billing codes. Notify external departments of any reconciliation issues in their billing codes and/or affiliated accounts. Produce accounting reports from IQ Author/Cognos and receivables reports from DEFINE as necessary.
• Reconcile all accounts and affiliated object codes belonging to Student Accounts Receivable, including collection agency accounts, each month.
• Assist with routine Returned Checks tasks as needed.
• Provide customer support for departments and other customers of the university in relation to billing in Centralized Receivables and Returned Checks along with any affiliated accounting activity.
• Assist with monthly accounting close.
• Assist with reconciliation of daily journal vouchers for university transactions to ensure proper accounting to Centralized Receivables records.
• Complete monthly aging debt analysis of outstanding bills and update the classification of qualifying bills accordingly in receivables and accounting.
• Complete the annual unclaimed funds review to escheat qualifying refunds to the state, in collaboration with Cash Management.
• Act as backup support for Scholarship Services and other SAR areas as needed.
• Act as backup support for the G5 draw process for Direct Loans.
• Other related functions as assigned.

Required Qualifications

• Bachelor’s Degree in Accounting or related field .
• At least 2 years of experience in Governmental or commercial accounting.
• Experience in financial reporting and analysis.
• Experience working with databases and in report writing.
• Advanced Excel skills.
• Demonstrated excellent interpersonal communication and problem‑solving skills, flexibility and attention to detail.
• Demonstrated ability to perform multiple duties and meet deadlines. Professional demeanor.
• Excellent verbal, written and interpersonal communication skills.
• Proficient with MS Windows, Word, Excel and Outlook.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience working in a university environment.
• Experience using DEFINE, Cognos, and other university accounting systems.
• Experience working with internal and external customers of the university.

Salary Range

$56,500

Working Conditions

This position offers a hybrid work arrangement.

• Manual dexterity
• Keyboard

Work Shift

Monday - Friday (8:00am - 5:00pm)

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.