Accountant II

University of Texas at Austin; Austin (TX); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Tuition assistance

Free access to UT Austin libraries & 0

Free rides on UT Shuttle and CapMetro

LinkedIn Learning access and training

Professional conference opportunities

Job summary

University of Texas at Austin is seeking an Accountant II to support Travel & Entertainment cash advances and central billing reconciliations. You will ensure compliance with IRS accountable plan requirements and university policies, delivering accurate processing and timely responses to staff inquiries.

This 40-hour-per-week role on UT Main Campus offers a competitive benefits package and opportunities for cross-training within a collaborative finance team.

Qualifications

• Bachelor's degree in Accounting or related field; 2+ years governmental or commercial accounting.
• Voucher processing and reconciling experience.
• Ability to learn university policies and maintain compliance.
• Excellent written and verbal communication; customer-service mindset.

Responsibilities

• Review and process CSU cash advance requests for travel and research needs.
• Process cash advance reconciliations with required documentation.
• Monitor reconciliation deadlines and follow up with departments.
• Balance and reconcile cash advance clearing accounts monthly.
• Review monthly centrally billed airfare files.
• Provide responsive customer service on cash advances and airfare.
• Cross-train across Travel & Entertainment functions.

Skills

Communication skills

Customer service

Analytical skills

Discretion & professionalism

Time management

Education

Accounting degree or related field

2+ years governmental/commercial accounting

Tools

Define

Workday

Job description

Accountant II

Hiring Department: Payment Services

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: To Be Determined at Offer

Earliest Start Date: Ongoing

Position Duration: Expected to Continue

Location: UT MAIN CAMPUS

Job Details

General Notes

Your skills will make a difference.

You'll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of university staff, thereby enhancing the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas: a defined benefit retirement plan
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details, please see: prospective/benefits and current/services/my-total-rewards

Must be authorized to work in the United States on an ongoing, full-time basis for any employer without sponsorship.

Purpose

The Accountant II is primarily responsible for processing cash advance requests and reconciliations, associated with travel and research participant needs, in accordance with university policy and IRS accountable plan requirements, and for reconciling and processing the centrally billed airfare monthly files. As a member of the Travel & Entertainment team, this position also cross-trains across other team functions to help ensure consistent coverage and shared expertise, and is expected to be a detail-oriented, service-minded driven team member.

Responsibilities

• Review and process all College, School, and Unit (CSU) cash advance requests associated with travel and research participant needs ensuring eligibility, required approvals, and compliance with IRS accountable plan requirements and University policies.
• Process cash advance reconciliations to ensure all required documentation is included and recipient's adherence of University policies.
• Monitor reconciliation deadlines under the University's IRS reasonable period safe harbor, proactively follow up with departments on outstanding reconciliation, and maintain status update of our central cash advance report file.
• Balance and reconcile the university's cash advance clearing accounts each month following the financial month-end close.
• Review and process the monthly centrally billed airfare files, associated with the university's travel agency and central credit cards.
• Provide responsive, knowledgeable customer service to University personnel on cash advance and centrally billed airfare inquiries.
• Perform other related duties as assigned, to include cross-training to stay proficient across every function of the Travel & Entertainment team.

Required Qualifications

• Bachelor's degree in Accounting or related field and at least 2 years in Governmental or commercial accounting.
• Use of standard office machines with knowledge of the operations, uses and capabilities of data processing equipment.
• Demonstrated experience with voucher processing and reconciling, analytical skillset, customer service is a high-volume environment, preferably in higher education.
• Working knowledge of university policies, business processes, and compliance requirements, or the ability to learn them quickly.
• Excellent written and verbal communication skills, with a customer-service mindset for handling inquiries from staff across the University.
• Ability to manage competing deadlines, work both independently and as part of a cross-trained team and adapt to rotating responsibilities.
• Demonstrated ability to interpret and apply policies, procedures, and compliance requirements in a complex academic and business environment.
• Proven ability to manage a high-volume workload, prioritize competing deadlines, and resolve issues with sound judgment and professionalism.
• Ability to exercise a high level of discretion and handle sensitive or confidential matters with professionalism and care.
• Reliable and dependable attendance.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience with enterprise financial systems such as Define, Workday, or similar platforms.
• Previous higher education experience or professional experience in a complex, matrixed organization.
• Strong knowledge of university policies, business processes, and compliance requirements.
• Experience with university financial systems is preferred.
• Advanced experience with Microsoft Excel, Outlook, and Word.
• Demonstrated ability to quickly learn new systems, adapt to change, and work collaboratively.
• Strong analytical and problem-solving skills.

Salary Range

• $55,000 - $60,000 depending on qualifications.

Working Conditions

• Typical office environment.

Work Shift

• Monday through Friday, 40 hours per week.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.