Accountant-Grants & Contracts

Texas Southmost College; Brownsville (TX); On-site; USD 54,000 - 78,000; Full time

Job summary

Texas Southmost College seeks an Accountant-Grants & Contracts to manage financial record keeping for grants and contracts. This role maintains accounting systems and prepares diverse reports for the College, TSC Foundation, and external sponsors.

Responsibilities include reconciling ledgers, analyzing budgets, and assisting with audits. Strong accuracy, communication, and organizational skills are essential to support program goals and deadlines.

Qualifications

• Bachelor's degree in accounting or related field.
• Minimum two years of accounting experience in grants/contracts preferred.
• Knowledge of governmental accounting and grant reporting is a plus.
• Strong organizational and analytical skills required.

Responsibilities

• Perform technical accounting duties for grants, contracts, and foundation accounts.
• Prepare financial statements, analyses, and grant reports with accuracy.
• Analyze budgets, variances, and cost allocations for compliance.
• Reconcile accounts, review transactions, and resolve discrepancies.
• Assist with grant accounting, invoicing, and receivables/payables.
• Coordinate with principal investigators and program staff on reporting deadlines.
• Support audits by compiling documentation and preparing required schedules.
• Maintain accounting systems and procedures for grants and contracts.

Skills

Organization

Communication

Attention to detail

Problem solving

Time management

Education

Bachelor's degree

Tools

Colleague

Job description

Position Information

Classification Title

Job Title

Accountant-Grants & Contracts

FLSA

FLSA Exempt

Location

Main Campus

Position Length

Full-time

Position Summary Information

Job Summary

Performs a variety of technical and accounting duties involved in performing responsible financial record keeping and reporting duties; participates in the establishment and maintenance of accounting systems requiring the use and implementation accounting principles and procedures; performs analysis of fiscal, financial, and statistical records and prepares various statements and reports; ; Performs a variety of technical and accounting duties in support of the books of account related to College, the TSC Foundation, and Grants & Contracts awarded to both entities.

Essential Duties and Responsibilities

• Performs a variety of technical and accounting duties in support of Grants & Contracts and the TSC Foundation.
• Prepares a variety of detailed financial, accounting, and statistical statements, analyses, documents, and reports; gathers and organizes data and participates in the preparation of reports and recommendations; prepares financial, accounting, budgetary, and statistical studies and reports; facilitates grants in accordance with grant requirements and generating statistical reports for the College and the TSC Foundation.
• Reviews and analyzes financial reports and statements for accuracy regarding balances and budget variances and for reasonableness, consistency, conformity with sound accounting and budget control principles and practices for the College and the TSC Foundation.
• Reviews, analyzes, and reconciles a variety of accounting, financial, and statistical records, ledgers, and files; reviews information to ensure accurate reporting; identifies and resolves discrepancies and corrects errors for the College and the TSC Foundation.
• Supports the principal investigators toward achieving project goals and objectives to meet all required deadlines; compiles, reviews and approves reports and records of grant activities to ensure progress is made toward specified objectives for the College and the TSC Foundation.
• Performs account analysis for categorical programs; collects and compiles data and information; audits all categorical fund program claims and reports; analyzes and reconciles data for accuracy; forwards claims and reports to appropriate signatories; reviews and approves data for various statistical surveys and reports such as grant program deliverables and tracking for the College and the TSC Foundation.
• Works closely with Coordinator of Grants, Contracts & Sponsored Programs, principal investigators, and supervisors on the time and effort certification process.
• Prepares, maintains and monitors grants’ and the TSC Foundation’s transaction records related to accounts payable, cash receipts for assigned operations, vendor invoices/payments, and returned checks.
• Participates in special projects and prepares reports; maintains appropriate procedures to meet college and governmental policy and procedures; maintains departmental files.
• Prepares, maintains and monitors grants’ and the TSC Foundation’s receivables and deferred revenue; requests payments by preparing and processing invoices and vouchers according to College procedures; posts related transactions to the general ledger.
• Prepares monthly, quarterly, semi-annual, and annual reports for college, state, local, and federal funding sources and the TSC Foundation in accordance with specific reporting formats and established accounting principles; and maintains files related to reports.
• Reviews bank statements; researches and resolves discrepancies for assigned funds.
• Responds to problems and inquiries from accounting system users requiring detailed knowledge of policies, procedures, systems and regulations of assigned area.
• Researches and interprets fiscal and accounting regulations, laws and guidelines; recommends account numbers and performs system maintenance transactions.
• Disseminates guidelines on accounting policies, practices and systems to users.
• Provides fiscal control for TSC Foundation and grant funds.
• Calculates and determines allowability of employee benefits with relation to local, state, and federal grants and programs.
• Prepares and enters journal entries and inter-fund transfers.
• Assists with the development of the TSC Foundation’s and individual grant & program budgets and provides data to budget office.
• Verifies and posts details of transactions, such as funds received and disbursed, and totals accounts.
• Participates in year-end closing activities; prepares year-end grant walk forward entries; makes adjusting entries; and may serve as liaison with external auditors, including collecting, reviewing, organizing and preparing required documentation.
• May develop accounting procedures and propose changes to computerized accounting system; develop indirect cost rate proposals for use in externally funded programs, grants & contracts; and make post-closing adjustments to financial statements.
• May assist in general administrative duties such as answering phones, greeting visitors, assisting employees, and responding to phone calls; assists students via website, email, telephone, and one-on-one.
• Promotes a positive image of the College when handling customer/client problems by treating each individual with respect and resolving their concerns/complaints in a professional manner.
• Maintains competency and stays current with responsibilities through self-directed reading, attending professional development and training as required by the Controller.
• Contributes to the overall success of department by performing all other essential duties and responsibilities as assigned
• Works with word processing, spreadsheet and database software to complete administrative tasks.
• Handles sensitive and extensive confidential information.
• Communicates effectively, both orally and in writing; defines problems, collects data, establishes facts, and draws valid conclusions; and effectively presents information to top management, public groups, and other groups, as needed.
• Performs duties and responsibilities within a high-tech all-digital environment.
• Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite.
• Completes duties and responsibilities in compliance with college standards, policies and guidelines.
• Promotes positive morale and teamwork within the functional unit and provides exceptional customer service to students, faculty and community.
• Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed between coworkers, the supervisory chain, faculty, staff, students, and customers.
• Completes all required training and professional development sessions sponsored by Texas Southmost College ( TSC ).
• Supports the values and institutional goals as defined in the College’s Strategic Plan.
• Assists with the process for systematic review and evaluation of the planning unit per the model adopted by the College, including the development and monitoring of outcomes and plans of action for improvement based on the assessment of those outcomes and plans.
• Serves on committees as appropriate and as appointed by supervisor.
• Working hours may include evenings, holidays or weekends depending on deadline requirements and special events.
• Works alongside with VP of Finance, Controller and other accountants
• Performs other accounting duties as assigned by supervisor.

Required Knowledge and Skills

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Knowledge of and ability to use accounting principles, practices and procedures including governmental accounting, and computerized accounting systems.
• Knowledge of reports required for a College, which include Federal requirements, State of Texas, community college reports, local governance policies, grant requirements, and TSC board policies and procedures.
• Knowledge of standard office practices, procedures and equipment.
• Well-developed verbal skills to present and exchange technical or complex information.
• Ability to perform standard accounting transactions and maintain accurate and orderly accounting records.
• Ability to communicate effectively orally and in writing and to establish cooperative working relationships with persons contacted in the course of performing assigned duties.
• Ability to learn, apply, and communicate policies, procedures, and regulations relevant to assigned account functions and make basic mathematical computations rapidly and accurately.
• A working knowledge of spreadsheets, word processing and other business software applications, including Microsoft Office products, is required.
• Demonstrated ability to work in an entrepreneurial, high-demanding work environment that is mission-driven, results-driven and community oriented.
• Proven experience with ability to handle confidential information with discretion, to manage a large variety of details and coordinate complex projects during numerous interruptions, and to meet deadlines in a fast-paced work environment.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• A strong commitment to the mission of Texas Southmost College.
• Ability to work independently and according to established schedules and to complete assignments and projects, as per defined timelines.
• Problem solving skills and the ability to lead, instruct, handle a large variety of details and to work with all levels of organization.
• Proficient in the use of e-mail, word processing, spreadsheet, database, and presentation software and use of the Internet to access data, maintain records, generate reports, prepare presentations, and communicate with others.

Required Education and Experience

• Bachelor’s degree from an accredited college or university.
• Two (2) years of work experience in accounting, internal audit, internal control assessments or a closely related business function.

Preferred Education and Experience

• Master’s degree from an accredited college or university.
• CPA licensure or planned licensure.
• Three (3) years of experience working directly in a community college accounting area.
• Experience with accounting related modules of Colleague.

Certificates and Licensures

None required.

Physical Demands

The physical demands for the position are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands and fingers to handle objects; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Posting Number

2026160TSC

Open Date

10/23/2026

Close Date

Open Until Filled Yes

Required Documents

• Curriculum Vitae/Resume
• Cover Letter
• Transcripts

Optional Documents

• Letter of Recommendation 1
• Transcript 2

Supplemental Questions

Required fields are indicated with an asterisk (*).

• How did you hear about this employment opportunity?
  • TSC Website
  • HigherEdjobs
  • Indeed
  • LinkedIn
  • Ardms.org
  • Acr.org
  • Acsa-arch.org
  • Chroniclevitae.com
  • Local Newspaper Ad
  • Local Hospital referral
  • Facebook
  • Work-In-Texas/Texas Workforce Commission
  • Job Fair
  • Personal Referral
• Do you have a Bachelor’s degree from an accredited college or university?
  • Yes
  • No
• Do you have a minimum of two (2) years of work experience in accounting, internal audit, internal control assessments or a closely related business function?
  • Yes
  • No
• Do you have Master’s degree in Accounting from an accredited college or university?
  • yes
  • no
• Do you have a CPA license or planned licensure?
  • Yes
  • No
• Do you have two (3) years of experience working directly in a community college accounting area?
  • Yes
  • No
• Do you have experience with accounting related modules of Colleague?
  • Yes
  • No
• If hired, can you present evidence of your U.S. Citizenship or proof of your legal right to work in this country?
  • yes
  • no

Texas Southmost College does not discriminate on the basis of race, color, sex, national origin, religion, gender, disability, age or military status in its programs and activities and provides equal access to services and other programs at the college.