Accountant - College & Foundation (Hybrid)

Allegany-College-of-Marylan; Cumberland (MD); On-site; USD 65,000 - 90,000; Full time

Job summary

Allegany-College-of-Marylan seeks an Accountant to manage College and Foundation accounting functions, assist with the Controller and Budget Coordinator, and support month-end close and audits. Responsibilities include cash flow management, reconciliations, journal entries, and coordinating with auditors.

The role requires a bachelor degree in accounting or business and at least 3 years of accounting experience, with strong spreadsheet and word processing skills for accurate financial reporting.

Qualifications

• Bachelor's degree in accounting or business required.
• Minimum 3 years of accounting experience.
• Strong proficiency with spreadsheet software and word processing.

Responsibilities

• Handle College accounting tasks including cash flow, journal entries, and reconciliations.
• Assist Foundation accounting with financial statements, reports, and audits.
• Coordinate with budget, finance, and external auditors; support year-end closing.

Skills

Excel

Education

Bachelor's degree in accounting or business

Tools

Spreadsheets

Job description

The Accountant, in conjunction with the Budget Coordinator and Controller, is responsible for all of the accounting for the Foundation. Responsible for College bank reconciliations, cash flow, and journal entries. Also assists the Controller with a variety of coordinating, follow-up, administrative and accounting duties.

College Accounting

1. Responsible for the College’s cash flow and working with others in the Finance department to enhance the institutional investment decisions.
2. Prepare, process, and record financial transactions for the College funds.
3. Reconcile and process deposits for the college auxiliary enterprises: including Dental Hygiene Clinic, Nurse Managed Wellness Center, Athletics, and the Gateway Center. Identify and resolve problems concerning daily deposits of college auxiliary enterprises.
4. Submit daily check runs and Positive Pay removals to the bank.
5. Make Positive Pay bank decisions as needed.
6. Prepare monthly college Transfers, Accounts Payable, Payroll, Flex Spending, and Health and Dental Self-Insurance bank statement reconciliations.
7. Coordinate and resolve credit card merchant disputes.
8. Prepare all monthly and quarterly Retail Sales Tax reports.
9. Resolving banking errors which consists of researching and corresponding with bank personnel and other ACM department personnel.
10. Billing and collection of funds from the Maryland Higher Education Commission for the optional retirement plans.
11. Process additions, deletions, and revisions to the College Chart of Accounts.
12. Annual review/preparation of the SAM (U.S. Government's System for Award Management) Renewal.
13. Prepare invoices for the lease of the Cumberland Office of Assessment & Taxation Office (and other billings as needed).
14. Prepare monthly housing management fee invoices and reimbursement to college for monthly housing expenses.
15. Assisting budget managers with questions or problems concerning their financial transactions to their accounts.
16. Assisting the Controller with year-end closing and audit processes including working with the external auditors to provide all bank reconciliations, investment income, and miscellaneous accounts receivable.

Foundation Accounting

1. Work with the Foundation and Finance Departments to prepare, process, and report all financial transactions relating to the Foundation. Reconcile all accounts and transactions, prepare financial reports, collect investment account statements.
2. Work with outside auditors and Foundation staff to ensure compliance with all accounting standards for the Foundation records including end of year closing entries, financial statements, and the annual audit report.
3. Complete Ad hoc or special reports as needed, while working with the Vice President of Advancement and Community relations and the Director of the Foundation.
4. Prepare, present, and answer questions regarding foundation accounting for the Foundations Board.
5. Manage the Foundation’s investments and coordinate investment strategies with outside investment managers to facilitate investment activities.

Other Duties

1. Developing and recommending policies and procedures relative to all accounting operations of the College.
2. Setting up and maintaining Project Accounting codes and reports.
3. Other duties as assigned.

Requires a bachelor degree in accounting or business and a minimum of 3 years of experience in accounting.

Must be able to demonstrate a high level of accounting knowledge. Ability to use computer operations and computer software, especially spreadsheets and word processing effectively. Ability to perform Multiplication, Division, and Percentages. Ability to communicate professionally and present information to a group.