Accountant

Oakland-Museum-of-Californi; Oakland (CA); Hybrid; USD 50,000 - 58,000; Full time

Job summary

The Accountant works onsite to provide financial management services that include the day-to-day management of vendors, contracts, credit cards, and accounts payable, assist payroll entry, and various general ledger account reconciliations. Recommends, develops, designs, implements, and maintains upgrades and improvements to procedures and systems as assigned.

Supports the Finance team in department-related administrative tasks.

Qualifications

• Excellent attention to detail and accuracy in financial work.
• Strong knowledge of GAAP and financial reporting concepts.
• Proficient in Excel and spreadsheet-based analyses.
• Experience with general ledger and accounts payable processes.
• Ability to coordinate tasks and communicate with cross-functional teams.
• Familiarity with payroll interfaces and tax reporting requirements.

Responsibilities

• Manage accounts payable, vendor setup, and 1099 reporting.
• Maintain vendor records and assist with bank and credit card reconciliations.
• Prepare journal entries and monthly balance sheet reconciliations.
• Support auditors with schedules and documentation as needed.
• Assist payroll entries and HR-related payroll deductions.

Skills

Attention to detail

GAAP knowledge

English proficiency

Spreadsheet skills

Ability to deliver results

Time management

Communication

General Ledger understanding

Audit support

Tools

ADP

General Ledger software

Job description

Overview

OAKLAND MUSEUM OF CALIFORNIA (OMCA) VALUES

• Equity: We acknowledge injustices in our society and take responsibility for challenging them.
• We hold ourselves accountable and strive to repair harm and invite healing with openness and humility.
• Courage: We take risks, experiment, and explore with curiosity and a commitment to growth.
• Collaboration: We partner in reciprocity with community to catalyze dialogue and elevate stories, movements and creative expressions that shape our world.
• Belonging: We aspire to be a gathering place where everyone feels welcome. We foster connection with family, community, and the natural world to which we all belong.
• Inspiration: We celebrate art and culture that broaden the imagination. Our museum and garden spark contemplation, wonder and joy.

OAKLAND MUSEUM OF CALIFORNIA (OMCA) MISSION

We inspire understanding and empathy with stories and experiences of California’s art, history, and natural environment to build more equitable and connected communities.

OAKLAND MUSEUM OF CALIFORNIA (OMCA) VISION

We envision a just and vibrant future where our communities value and honor one another and the world around us.

POSITION SUMMARY

The Accountant works onsite to provide financial management services that include the day-to-day management of vendors, contracts, credit cards, and accounts payable, assist payroll entry, and various general ledger account reconciliations. Recommends, develops, designs, implements, and maintains upgrades and improvements to procedures and systems as assigned. Supports the Finance team in department-related administrative tasks. This position works a hybrid schedule, with three days required on-site.

This position is exclusively represented and is covered by a collective bargaining agreement between OMCA and the OMCA Workers United, AFSCME Local 4510 (AFL-CIO).

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following reflects OMCA’s definition of essential functions for this position, but does not restrict the tasks that may be assigned. OMCA may assign or reassign duties and responsibilities to this position at any time due to reasonable accommodation or other reasons.

INSTITUTIONAL RESPONSIBILITIES

• Support the Museum’s mission, values, vision, and core commitment to the visitor experience, community engagement, and institutional relevancy for the future
• Contribute to and support the OMCA strategic plan, annual priorities, and institutional initiatives such as diversity advancement
• Contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation, and openness to many perspectives
• Participate in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement
• All positions will have core functional responsibilities, cross functional team activation and learning and development as a core function of each role.

POSITION DUTIES AND RESPONSIBILITIES

General Accounting Responsibilities

• Review and manage accounts payables. Research payment processing issues. Liaison between staff, vendors and invoice processing system. Correct coding or perform research when there are expense discrepancies versus the budget.
• Establish vendors in the payment system, obtaining W-9s and confirming bank account information via voice phone call. Prepare and maintain independent contractor and 1099 reporting records.
• Prepare and file the quarterly vendor reporting required by the State of California.
• Examine payment support documents to establish proper authorization and conformity with agreements, contracts, federal and state regulations and OMCA policy.
• Import transactions from sub ledgers to general ledger.
• Keep current with IRS and other regulations regarding payments and reimbursements.Establish and administer vendor credit lines.
• Administer corporate credit card program and policies, including issuing cards and resolving fraudulent transactions. Import transactions into the general ledger.
• Process bank deposits, wire, and ACH receipts and prepare associated journal entries.
• Research unknown deposits and prepare associated journal entries when resolved.
• Prepare correcting journal entries as assigned.
• Prepare general and accrual journal entries (including but not limited to City of Oakland revenues, garage, and café revenues, postage allocations), resolve discrepancies, respond to review notes, and prepare correcting journal entries
• Perform and document monthly balance sheet reconciliations, including suspense accounts, some bank accounts, Accounts Payable-related accounts, petty cash, and other accounts as directed
• Assist with completion of schedules requested by auditors for financial audits and tax return preparation, as assigned.
• Respond directly to auditor inquiries for additional documentation for financial audits and tax return preparation.
• Coordinate and request reimbursements from City of Oakland’s Major Repair Fund.
• Provide other accounting and project accounting assistance as assigned
• Upload of store front sale.

Payroll Support & Administration

• Update and maintain payroll system for tax deductions, accruals, new legislation and accounting changes
• Partner with Human Resources to ensure timely payment of 403(b), HSA, union dues deductions, and other benefit payments
• Partner with Human Resources to liaison with ADP and TIAA-CREF for resolution of payroll and 403(b) Plan processing issues, audit staff hours monthly for eligibility requirements and catch up contributions

General Administration and Office Support

• Manage paper and electronic records storage for Finance.
• Manage and update Finance intranet.
• Coordinate maintenance of postage service and allocation of postage costs in the general ledger.
• Maintain database of organizational contracts and certificates of insurance.
• Review and sort incoming mail several times per week.

Qualifications

EXPERIENCE

• Ability to deliver results, facilitate and influence others and suggest process and policy improvements for Finance team review
• Demonstrated success in paying attention to detail
• 2+ years of related experience
• English language proficiency in both spoken and written form
• Knowledge of Generally Accepted Accounting Principles (GAAP)
• Sound understanding of relationship between assets, liabilities, revenue, and expense
• Understanding of vendor tax regulations and compliance and how to research
• Understanding of accounting systems
• Understanding of budget and project accounting principles and terminology
• Understanding of financial audits and compliance requirements
• Strong spreadsheet skills, including database formulas
• Coordinate multiple tasks simultaneously
• Working knowledge of General Ledger accounting software systems

WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The environment may include:

• Museum environment involves both indoor and outdoor working conditions
• Ability to travel between OMCA locations, and other travel as required by position responsibilities
• Ability to work on-site a minimum of 3 days per week.

EEO STATEMENT

The Oakland Museum of California is dedicated to diversity, inclusion, accessibility and equity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sexual orientation, gender identity, national origin, ability/disability status, protected veteran status, or any other characteristic protected by law. We highly encourage our diverse community to apply for available employment, internship, fellowship and volunteer positions at the Museum, as we aim to ensure our staff reflects the diversity of our visitors and surrounding community. In compliance with the Americans with Disabilities Act, OMCA will provide reasonable accommodations to qualified individuals with disabilities.

COMPENSATION: $36.25/hr.