Account Technician (AP)

City of St. Joseph; Saint Joseph (MO); On-site; Full time

Job summary

An established industry player is seeking a detail-oriented Accounts Payable Clerk to join their team. In this role, you will be responsible for preparing and processing payments, managing vendor invoices, and maintaining accurate financial records. Your ability to work courteously with the public and make routine administrative decisions will be key to your success. This position offers the opportunity to contribute to the financial integrity of the organization while working in a supportive office environment. If you are organized, detail-focused, and enjoy working with numbers, this is the perfect opportunity for you.

Qualifications

• Understanding of accounts payable processes and governmental accounting.
• Knowledge of purchasing procedures and attention to detail is essential.

Responsibilities

• Process vendor invoices and generate payments on a weekly basis.
• Maintain accounts payable files and assist with procurement-related activities.

Skills

Accounts Payable Understanding

Knowledge of Purchasing Procedures

Governmental Accounting

Attention to Detail

Customer Service Skills

Education

High School Diploma or Equivalent

College-Level Coursework

Tools

Microsoft Office

10-Key Adding Machine

Office Equipment

Job description

SALARY: $16.77/hr - $25.15/hr

Job Summary/Scope

Prepares, processes and generates accounts payable payments. Processes invoices for payment and balances monthly reports to the general ledger. No supervisory or budgetary responsibilities.

Essential Duties and Responsibilities

1. Reviews and processes vendor invoices and accounts payable vouchers.
2. Generates vendor payments on weekly check run.
3. Processes and maintains all City utility payments and records.
4. Prices and records gasoline usage.
5. Assists City employees, vendors, and others with procurement-related activities and questions.
6. Accepts formal and informal bids.
7. Assists with bid openings.
8. Maintains all accounts payable files and vendor information.
9. Reconciles monthly reports to the general ledger.
10. Prepares and mails annual 1099 statements.

Other Duties and Responsibilities
Performs all other related duties as assigned.

Employee Behavior and Conduct
City employees shall conduct themselves in a professional manner and shall exhibit and extend such professional conduct to everyone with whom they come into contact during the performance of their duties. Examples of professional conduct include, but are not limited to, being courteous, helpful, respectful, communicative, informative, fair, honest, tactful, and considerate.

Required (Essential) Knowledge, Skills and Abilities

1. Understanding of accounts payable, invoices, acknowledgments, pricing, discounts, shipping, encumbrances, and budget.
2. Knowledge of purchasing procedures and the basic organization of City government.
3. Ability to understand governmental accounting.
4. Thorough knowledge of business, English, math, accounting, spelling, and punctuation.
5. Knowledge of modern office practices, procedures, and equipment along with word processing and spreadsheet application software (preferably Microsoft Office).
6. Ability to work tactfully and courteously with the public.
7. Ability to make routine administrative decisions conforming to prescribed departmental policies.
8. Attention to detail is key in this role.

Material and Equipment Directly Used
Computers and auxiliary devices such as printers, copiers, postage machine, 10-key adding machine, telephone, and other related office equipment. There may be times when use of a personal vehicle is required.

Working Environment/Physical Requirements
Work is performed in an office setting with a controlled environment and may require offsite travel by car or other means of transportation. Work involves bending, stooping, reaching, and prolonged sitting and working at a computer terminal. Seldom needs to lift more than 20 pounds. Work involves oral communication through the use of telephone or in person. Some overnight or day travel may be required for business purposes. Vacation and other leave scheduling shall be requested of, and approved by, the appropriate supervisor.

Education
High School diploma or equivalent required. College-level coursework preferred.

Passing of a drug screening and a criminal background check is required prior to appointment.

AN EQUAL OPPORTUNITY EMPLOYER
The City is a Governmental entity subject to Section 504 of the Rehabilitation Act of 1973, which requires that otherwise qualified handicapped individuals be protected from discrimination.

City of St. Joseph | 1100 Frederick Avenue, St. Joseph, MO, 64501 | (816)-271-5300