Account Specialist II - Accounts Payable

PeopleAdmin, Inc.; Chesapeake (VA); On-site; USD 44,000 - 58,000; Full time

Benefits offered by this job

14 paid holidays

Benefits brochure available

Job summary

City of Chesapeake is seeking an Account Specialist II - Accounts Payable to join the Finance team in Chesapeake, VA. The role focuses on accurate and timely processing of AP vouchers, auditing for accuracy, resolving discrepancies, and ensuring compliance with applicable regulations.

The successful candidate will audit vouchers, reconcile accounts, and support departments with payable processes while maintaining high customer service standards.

Qualifications

• Requires an associate’s degree in accounting or closely related field.
• Minimum of three years of related, full-time experience.

Responsibilities

• Audits and proposes corrections to AP vouchers in Oracle PeopleSoft prior to payment.
• Ensures invoice accuracy, approvals, coding, and 1099 identification for timely payables.
• Manages system processes with IT to generate scheduled payments.
• Provides AP support, enters credit vouchers, and prepares voids and stop payments.
• Collects and receipts cash into the Treasurer’s system.
• Verifies, monitors and reconciles accounts.
• Completes transactions related to Virginia escheatment laws.
• Trains department staff and develops job aids for reference.
• Audits travel reimbursements for compliance with policy and regulations.
• Determines compliance of electronic voucher workflow for routing and approvals.
• Maintains supplier records with 1099 applicability and reporting.
• Participates in testing upgrades to the financial system.
• Keeps current on procurement regulations from procurement to payment.

Education

Associate's degree in accounting or closely related field

Job description

Account Specialist II - Accounts Payable

Working Title of Vacant Position Account Specialist II - Accounts Payable

Job Type

Job Type Full Time

Posting Type

Posting Type Public

Number of Vacancies

Number of Vacancies 1

Department

Department FINANCE

Division

Division FINANCE

Requisition Number

Requisition Number 2025070

Number of hours worked per week

Number of hours worked per week 40

Work Schedule

Monday – Friday 8:00 am to 5:00 pm. Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Work Site Location

Work Site Location Chesapeake, VA

Position Driving Requirement

Position Driving Requirement N - Never

Pay Grade

Pay Grade GE07

Pay Basis

Pay Basis Semi-Monthly

Advertised Salary

$43,857 – $58,111; Depending on Qualifications

The City of Chesapeake seeks a collaborative and proactive Account Specialist II to join our Accounts Payable team. The successful candidate will work closely with internal departments to ensure accurate and timely processing of accounts payable vouchers. The ability to audit transactions and problem-solve independently while providing excellent customer service are essential for this role. The Account Specialist II will be key in auditing vouchers, resolving discrepancies, reconciling accounts, and ensuring accurate and timely processing of payables.
Typical tasks:

• Audits and proposes corrections to City Accounts Payable (AP) vouchers (invoices) in the City’s financial system (Oracle PeopleSoft) prior to payment to help mitigate the risk of loss in the accounts payable function, review for potential fraud, and ensure proper obligation to pay.
• Ensures invoice accuracy, approval compliance, appropriate coding, and 1099 identification to ensure accurate and timely processing of all payables, and maintains the integrity of financial transactions.
• Directs, audits, and executes system processes with Information Technology to generate scheduled payments for invoices, refunds, and/or payroll for weekly payment runs as well as out of cycle urgent requests.
• Provide accounts payable support for assigned areas of responsibility, enter credit vouchers as well as prepare voids and stop payment and reissue requests for checks.
• Collect and receipt cash into the Treasurer’s system (Mainframe).
• Verifies, monitors and reconciles accounts.
• Completes transactions relevant to Virginia escheatment laws.
• Train departmental Account Specialists/Account Clerks throughout the City, including designing and maintaining job aids for internal and external reference.
• Audit and suggest solutions to ensure department travel reimbursement requests are in compliance with the City’s travel policy as well as pertinent State and Federal regulations.
• Determine compliance of electronic voucher workflow for each department to ensure proper routing and approvals on all submitted vouchers which may require, in some instances, a manual routing process beyond the existing electronic route.
• Perform maintenance to the City’s suppliers, requiring an understanding of 1099 applicability and reporting.
• Participate in testing for upgrades and enhancements to the financial system to confirm functionality.
• Develop and maintain a thorough understanding of the City’s administrative regulations, policies and procedures as they relate to procurement through to payment of goods and services.

Your attention to detail ensures the City’s bills get paid on time!

The City of Chesapeake offers a wide range of outstanding benefits that allow you to tailor a benefits package that meets your specific needs including 14 paid holidays.
Please browse our Benefits Brochure for a full list of benefits and employee perks.

Required Qualifications

Vocational/Educational Requirement: Requires any combination of education and experience equivalent to an associate’s degree in accounting or a closely related field.
Experience: In addition to satisfying the vocation/educational standard, this class requires a minimum of three years of related, full-time equivalent experience.
Special Requirement(s):Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.

Job Open Date

Job Open Date 03/03/2025

Job Close Date

Job Close Date 03/17/2025

Open Continuous No