Account Specialist - Dispatch

Tempe Elementary School District No. 3; Tempe (AZ); Presencial; USD 19.000 - 27.000; Jornada completa

Descripción de la vacante

Tempe Elementary School District No. 3 is seeking an Account Specialist - Dispatch to administer the district’s facilities work order system and coordinate with staff and vendors in Tempe, AZ.

You will review, prioritize, and assign requests to departments and technicians, acting as the primary contact for work order inquiries and ensuring timely completion of requests.

Formación

• Education and/or experience equivalent to a High School Diploma or GED.
• Two years of bookkeeping or accounting experience, preferably in facilities maintenance or a skilled trades environment.
• State of Arizona Identity Verified (IVP) Fingerprint Clearance Card.
• Completion of district-administered skills tests.
• May require a valid Driver’s License.

Responsabilidades

• Perform general office duties.
• Process and assign work orders based on priority and triage information.
• Track and follow up on work orders with technicians and requestors.
• Identify discrepancies in work order reporting.
• Schedule outside vendors for service in accordance with established district procedures.
• Maintain and update schedules, manuals, standard operating procedures and warranties.
• Run monthly reports.
• Perform other duties as assigned.

Conocimientos

Bookkeeping experience

Data entry

Customer service

Microsoft Office

Google Drive

Communication skills

Accounting and basic math

Email

Spreadsheets

Word processing

Presentation software

Databases

General office equipment

Educación

High School Diploma or GED

Herramientas

Spreadsheet software

Database systems

Office productivity tools

Descripción del empleo

Tempe School District No.3 Brogan - Facilities Mgt for Learners - Tempe, Arizona Open in Google Maps

Account Specialist - Dispatch

Tempe School District No.3 Brogan - Facilities Mgt for Learners - Tempe, Arizona Open in Google Maps

This job is also posted in Tempe Elementary Schools

Job Details

Job ID: 5883722

Application Deadline: Dec 26, 2026 11:59 PM (Mountain Standard Time)

Re-Posted: Oct 26, 2026 6:00 AM (UTC)

Starting Date: Immediately

Job Description

TITLE: Account Specialist - Dispatch

JOB DESCRIPTION:

Administers the District’s facilities work order system by reviewing, prioritizing, and assigning requests to
appropriate departments and technicians. Serves as a primary point of contact for work order inquiries for
district staff, coordinates with technicians to monitor progress and ensure timely completion, and assists
with work order data collection, reporting, and scheduling maintenance with vendors as needed.

QUALIFICATIONS

• Education and/or experience equivalent to a High School Diploma or GED
• Two (2) years of bookkeeping or accounting experience preferably in facilities maintenance or skilled trades environment.
• State of Arizona Identity Verified (IVP) Fingerprint Clearance Card
• Completion of District administered skills tests
• May require a valid Driver’s License.

ESSENTIAL FUNCTIONS

(Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all duties and responsibilities performed by incumbents of this class.)

DUTIES AND RESPONSIBILITIES

• Perform general office duties.
• Process and assign work orders based on priority and triage information
• Track and follow up on work orders with technicians and requestors
• Identify discrepancies in work order reporting
• Schedule outside vendors for service in accordance with established district procedures
• Maintain and update schedules, manuals, standard operating procedures and warranties
• Run monthly reports.
• Perform other duties as assigned.

KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS

• Knowledge of data entry best practices and procedures related to facility maintenance
• Knowledge of computer software utilized in tracking and maintaining work orders
• Knowledge of customer service/public relations practices and procedures
• Knowledge of recordkeeping/file management practices and procedures
• Knowledge of Microsoft Office and Google Drive Applications
• Skill accurately inputting and retrieving information from computer databases
• Skill utilizing verbal and written communication skills in the development of reports and records
• Skill implementing policies and procedures related to area of assignment
• Skill utilizing customer service/public relations techniques when responding to inquiries and
  complaints
• Skill establishing and maintaining effective working relationships
• Skill in, but not limited to:
• Email
• Word Processing
• Spreadsheets
• Databases
• Presentation Software
• Accounting and basic math
• Use of standard office equipment

WORKING CONDITIONS

General Office environment

May need to drive to other sites to complete work assignments

PHYSICAL EFFORT

Position may require climbing, stooping, standing, walking, lifting, keyboarding, talking, listening, eyestrain and repetitive motions.

May be required to travel to in and out-of-district sites.

May require lifting and carrying materials and supplies weighing up to 20 pounds

Please note that the closing date for this posting may be changed at any time without prior notice

WORK YEAR: 12 months

DEPARTMENT/SCHOOL: Facilities Management For Learners

GRADE: 45

REPORTS TO: Director

EVALUATION: Classified Personnel Evaluation

SUPERVISES: N/A

Position Type: Full-Time

Salary: $16.89 Per Hour

Job Categories:

Support Staff > Accounting/Bookkeeping

Support Staff > Administrative Assistant

Support Staff > Clerical

Contact Information

• Hannah Long , Administrative Assistantce
• Brogan - Facilities Mgt for Learners
• Phone: [phone]
• Email: [e-mail]