Account Representative/Collections Billing Specialist

Law Office of Bryan Fagan; Brownsville (TX); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

401K - with matching up to 5%

Medical Insurance

Dental insurance

Health insurance

Vision insurance

Life Insurance

Long & Short Term Disability Insurance

Job summary

The Law Office of Bryan Fagan is seeking an Account Representative in the Billing department to manage client relationships, monitor accounts, and ensure billing accuracy across platforms. The role emphasizes proactive communication, conflict resolution, and reporting on case milestones.

Candidates should have 2+ years in client-focused roles, strong communication skills, and fluency with Clio and Google Sheets. This is a full-time on-site position in The Woodlands, TX.

Qualifications

• 2+ years of experience in customer service, client success, or account management (preferably in legal or professional services).
• Strong verbal and written communication skills across phone, email, and text platforms.
• Proficient in CRM and productivity tools including Clio, Google Sheets, and internal case management platforms.
• Demonstrated ability to manage multiple accounts and prioritize effectively.
• Proficient in Excel.

Responsibilities

• Client Relationship Management: Serve as the dedicated liaison for active clients throughout their engagement.
• Account Oversight & Communication: Monitor client accounts and maintain case milestones across platforms.
• Engage in regular client communication via calls, emails, and texts to ensure satisfaction and transparency.
• Support contract compliance, financial accountability, and cross-functional collaboration with the billing team.

Skills

Customer service

Client success

Account management

CRM proficiency

Strong communication

Numbers & billing

Tools

Clio

Google Sheets

Internal case management

Job description

Description
The Law Office of Bryan Fagan is a firm that excels in family, estate planning & probate, and criminal law matters.

Department: Billing
Employment Type: Full Time
Location: The Woodlands
Reporting To: Mollie Levar
Description
The Law Office of Bryan Fagan is a firm that excels in family, estate planning & probate, and criminal law matters. We have (11) offices in Texas: (2) offices in Houston (Corporate and River Oaks,) and (1) office in Atascocita, Humble, Kingwood, The Woodlands, Austin, Dallas, San Antonio, Fort Worth, and Humble.
The Account Representative at the Law Office of Bryan Fagan is the primary point of contact for existing clients and is responsible for ensuring high levels of engagement, satisfaction, and retention. This role demands a proactive approach to client relationship management, including regular communication, conflict resolution, upsell opportunities, and cross-functional collaboration to meet client needs. A critical focus includes ensuring contract compliance, financial accountability, and full transparency with clients during key legal milestones.An outstanding candidate will demonstrate excellent communication skills and a knack for working with numbers.

Key Responsibilities
Client Relationship Management

• Serve as the dedicated liaison for active clients throughout the lifecycle of their case or engagement.
• Build and maintain strong relationships with clients by offering support, solutions, and timely updates.
• Conduct scheduled check-ins to assess client satisfaction and address concerns proactively.
• Meet with clients at designated stages of their case—such as mediations, depositions, arbitrations, and trial to ensure transparency, preparedness, and understanding of both legal and financial expectations.
• Engage in heavy client communication using multiple channels, including verbal (calls and meetings), written (emails, letters), and texting, using platforms like Clio, client portals, and secure messaging tools.
  

Account Oversight & Communication

• Monitor all assigned client accounts to ensure legal service delivery is on track.
• Maintain and update financial information and case milestones across various platforms, including Clio, Google Sheets, and internal systems.
• Ensure accurate documentation of all client interactions in CRM and case management systems.
• Maintain high client engagement through personalized communication, case status updates, and milestone celebrations.
  

Skills, Knowledge and Expertise
Account Representative/Collections (Billing Department) Requirements

• 2+ years of experience in customer service, client success, or account management (preferably handling collection/client relations in legal, financial, or professional services)
• Strong verbal and written communication skills across phone, email, and text platforms
• Proficient in CRM and productivity tools including Clio, Google Sheets, and internal case management platforms
• Demonstrated ability to manage multiple accounts and prioritize effectively
• Proficient in Excel
  

Benefits

• 401K - with matching up to 5%!
• Medical Insurance
• Dental insurance
• Health insurance
• Vision insurance
• Life Insurance
• Long & Short Term Disability Insurance
  

Equal Opportunity Statement
We recognize that diverse experiences, perspectives and backgrounds enable us to be an even stronger company and workplace. Not only will you be welcome here, your unique thoughts and opinions will be encouraged, celebrated and deeply valued.