Account Receivables Clerk

Air Comfort, Inc; Massachusetts; On-site; USD 43,250 - 56,500; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Professional development opportunities

Job summary

A leading service provider in Massachusetts is seeking an Accounts Receivable Clerk to ensure the accuracy of billing, collection of payments, and maintain positive client relationships. This role is vitally important for the company's cash flow management. The ideal candidate will have a background in finance and a minimum of two years in a similar role. A competitive salary and benefits are offered.

Qualifications

• Minimum of 2 years of experience in accounts receivable or billing.
• Familiarity with AIA contract documents and lien waiver forms is a plus.

Responsibilities

• Prepare and issue accurate invoices for services rendered.
• Reconcile client accounts and resolve discrepancies.
• Serve as the primary contact for client billing inquiries.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Problem-solving skills

Education

Associate’s degree in accounting or finance

Bachelor’s degree preferred

Tools

Deltek Computer Ease

Microsoft 365

Job description

Overview

Job Title: Accounts Receivable Clerk

Department: Accounting

Reports To: AR Manager

Location: LEI Corporation - HQ

Employment Type: Full-Time

Job Summary

We are seeking a detail-oriented Accounts Receivable Clerk to join our dynamic team at LEI Corporation, a leading provider of landscaping, construction, and snow management services. The ideal candidate will maintain the accounts receivable (AR) process, ensuring accurate and timely invoicing, receivables, and effective communication with clients. This role is essential in maintaining the company\'s financial health by optimizing cash flow and ensuring client satisfaction.

Responsibilities

• Prepare and issue accurate and timely invoices for landscaping, construction, and snow management services based on contractual agreements or completed work.
• Verify billing details and contracts for accuracy.
• Monitor outstanding accounts and ensure timely collection of payments according to company policies.
• Reconcile client accounts to resolve discrepancies or disputes in a professional and timely manner.
• Record and process incoming payments, including checks and electronic payments.
• Reconcile payments with invoices and update customer accounts accordingly.
• Maintain accurate customer records, including contact details, payment history, and outstanding balances.
• Serve as the primary point of contact for client billing inquiries and COI requests, providing exceptional customer service and ensuring a positive client experience.
• Collaborate with the sales and operations teams to resolve billing issues or discrepancies.
• Communicate with clients regularly to provide payment reminders, address overdue accounts, and collection efforts.
• Maintain accurate and up-to-date AR records in the company\'s accounting software and operations software.
• Prepare weekly and monthly AR reports for management, including aging summaries, payment trends, and outstanding balances.
• Assist in month-end and year-end closing processes, including Inventory and Equipment usage entry into accounting systems.
• Assist in the preparation of financial audits by providing necessary AR documentation.
• Ensure compliance with company policies and procedures and GAAP principles.
• Administrative duties include answering and directing phone calls, collecting and distributing mail, printing and copying documents, filing paperwork, attending to visitors and deliveries (incoming), and other duties as directed.
• Periodic assistance with corporate events.
• Meet with AR Manager to review and improve AR processes to enhance efficiency and accuracy.
• Stay updated on best practices in accounts receivable management and ensure compliance with Generally Accepted Accounting Principles (GAAP).
• Suggest and implement tools or techniques to optimize AR operations.
• Perform other duties as assigned by the department manager.

Qualifications

Education and Experience

• A minimum of an Associate’s degree in accounting, finance, or a related field is required. A Bachelor’s degree is preferred.
• Minimum of 2 years of experience in accounts receivable, billing, or a similar role, ideally within the landscaping, construction, or snow management industry.

Technical Skills

• Familiarity with industry-specific software (e.g., Deltek Computer Ease, Aspire, and/or Time Scape) is a plus.
• Proficiency in reading American Institute of Architects (AIA) contracts documents and experience completing lien waiver and release forms.
• Proficiency with Microsoft 365, particularly Outlook, Word, and Excel, including formulas, pivot tables, v-look up, and data analysis.

Soft Skills

• Strong attention to detail and a high degree of accuracy.
• Excellent organizational and time-management skills.
• Strong interpersonal and communication skills, with the ability to build and maintain client relationships.
• Problem-solving mindset with the ability to manage challenging client interactions professionally.

Work Environment

• Office-based role working Monday – Friday, 8am–5pm.
• Fast-paced environment with tight deadlines and multiple priorities.

Compensation and Benefits

• Competitive salary based on experience and qualifications and ranges from $43,250-$56,500.
• Comprehensive benefits package, including health insurance, retirement plans, and paid time off.
• Opportunities for professional development and career growth.