Account Receivable Specialist- LATAM

Numerator; United States; Remote; USD 45,000 - 65,000; Full time

Job summary

A leading company in the finance sector is seeking an Accounting Specialist to support their LATAM region operations. The role involves managing customer invoicing, vendor setups, and ensuring compliance with accounting standards. Ideal candidates will possess strong Excel skills and relevant educational background, with a proactive attitude towards handling financial tasks.

Qualifications

• Experience in accounting, finance, billing, or business administration is preferred.
• Strong skills in Excel required, including Pivot Tables and VLOOKUP.
• Ability to manage workload effectively and prioritize tasks.

Responsibilities

• Manage customer invoicing and collections.
• Process vendor setup and maintain vendor documentation.
• Generate invoices and respond to client inquiries about billing.

Skills

Positive attitude

Strong Microsoft Excel skills

Professionalism

Detail oriented

Self-starter

Excellent communication skills

Education

Bachelor’s or associate degree in accounting, finance, or business administration

Tools

NetSuite

Salesforce

Job description

You will play a key role in ensuring timely and accurate reporting and improving the monthly close process. Your role will also include helping develop and enhance accounting policies, procedures, reporting controls and financial compliance. You will be working for the LATAM region.

Essential Duties & Responsibilities

• Customer invoicing and collections

• Process vendor setup requests and provide vendor data to clients via custom forms and online portal registrations

• Maintain vendor documents such as W-9, W-8BEN-E, and Banking and Remittance Information sheet

• Prepare quotes for client procurement to obtain a purchase order

• Review sales orders and process approval to bill

• Review, respond to, and process client requests regarding their invoice or our vendor setup

• Generate invoices and approve to submit to client, process daily invoice batch or on demand submissions

• Process credit memos and re-bill sales orders as needed

• Generate and deliver accounts statements to clients

• Submit requests for refund processing to accounts payable as approved by controller

• Manage online portals for submission and status of invoices, and updates to vendor remittance data

• Communicate cancellation requests to sales and revenue accounting teams if not in copy

• Responding to sales inquiries regarding the status of billing

• Follow-up with clients on the status of open invoices

Education

• Bachelor’s OR associate degree OR relevant previous experience in accounting, finance, billing, or business administration.

Skills/Knowledge

• Positive attitude

• Prior experience with NetSuite and Salesforce

• Strong Microsoft Excel skills and experience (i.e. Pivot Tables, Formulas, VLOOKUP functions)

• Professionalism when interacting with customers

• Fundamental knowledge and understanding of accounting for revenue and GAAP accounting

• Excellent written and verbal communication skills that translate into proactive updates to management internally and positive interactions with customers

• Must be detail oriented and possess strong organizational skills

• Self-starter able to manage a significant workload and balance competing high priority tasks