ACCOUNT PAYABLE ANALYST

ROHNERVILLE RANCHERIA; Loleta (CA); On-site; USD 52,000 - 64,000; Full time

Job summary

Bear River Band of the Rohnerville Rancheria seeks an Accounts Payable Analyst to manage AP processing, vendor records, and reconciliations within the Finance department. This non-exempt role supports year-end tax forms and procurement compliance while collaborating with Finance Directors and other staff.

Strong Excel and general accounting skills are essential. In this position you will enter invoices, prepare checks, maintain files, and provide backup coverage as needed.

Qualifications

• High school education or equivalent required.
• 2+ years experience in payroll/accounts payable/receivable or general accounting preferred.
• Proficiency in Excel and basic accounting software required.

Responsibilities

• Prepare accounts payable checks and reconcile related GL accounts.
• Maintain vendor records and ensure procurement conforms to policy.
• Enter invoices, process payments, and prepare year-end forms (1099).
• Balance month-end AP accounts and provide backup support as needed.
• Assist with fixed asset records and travel expense reconciliations.

Skills

Accounts payable

Accounts receivable

General accounting

Excel

Education

High School diploma

Associate's degree in Accounting or Business

Tools

Sage Accounting Software

Microsoft Office

Job description

Job DescriptionJOB TITLE:Accounts Payable AnalystFLSA STATUS:Non-ExemptDEPARTMENT:FinanceBACKGROUND:GeneralREPORTS TO:Finance DirectorUNIFORM REQUIRED:NoSALARY RANGE5-6APPROVED ON:TC-07/30/2024FUNDING SOURCE:IndirectFUNDING EXPIRATION:RecurringTribal Preference will be given in accordance with BRBRR Act Relating to Employment.POSITION SUMMARY: Responsible for preparation of accounts payable checks and reconciliation of related general ledger accounts.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:Maintains vendor records in accounts payable system.Assures all procurements are in conformance with Procurement policy.Matches invoices against approved purchases in advance of processing.Inputs invoices into accounts payable system.Prepares vendor checks.Maintains accurate open and paid accounts payable files.Preparation of year-end tax forms (1099’s) and electronic transmission file.Balances and prepares month-end accounts payable accounts reconciliation.Serves as backup when other accounting personnel are out of the office or requested by the Finance Director.Maintain and balance fixed asset records.Performs all travel expense reconciliations.Minor Saving distribution.Maintain self-funded insurance records.In conjunction with the Social Service Department and Accounts Receivable Analyst, administers Tribal Benefit Program.Other duties as assigned.AUTHORITY/SUPERVISORY RESPONSIBILITIES: NoneQUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.EDUCATION/EXPERIENCE:Must be eighteen (18) years of age.Must have High School diploma or GED.Associate’s degree in Accounting or Business preferred.Minimum two years previous experience in payroll, accounts payable, accounts receivable or general accounting in a business environment.Working experience with Microsoft Office applications, particularly Excel, is required and Sage Accounting Software, or a similar computerized accounting package, greatly preferred.CERTIFICATES, LICENSES, REGISTRATIONS:Must be able to pass criminal background/fingerprint check and be bondable.COMPUTER OPERATIONSIntermediate personal computer skills, including electronic mail, routine database activity, word processing, spreadsheet, graphics, etc.LANGUAGE SKILLS:Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.MATHEMATICAL SKILLS:Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.REASONING ABILITY:Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.OTHER SKILLS AND ABILITIES:Ability to operate standard office equipment (copier, fax, etc.).Must be able to work with American Indian people and be sensitive to their culture.Comply with all safety policies, practices and procedures. Report all unsafe activities to supervisor and/or Human Resources.Participate in proactive team efforts of Bear River Band of the Rohnerville Rancheria.Provide leadership to others through example and sharing of knowledge/skill.Must be able to work all shifts, weekends, holidays & special events as needed.Must be well groomed, have good manners, and be able to follow specific instructions.Must be able to adapt to a wide variety of settings and job duties that will fluctuate.Must be a team player and also be able to work independently.PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.N (Not Applicable) Activity is not applicable to this occupation.O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day)Physical AbilitiesLift/CarryPush/PullStandC10 lbs or lessC12 lbs or lessFWalkC11-20 lbsF13-25 lbsFSitC21-50 lbsO26-40 lbsOHand/Finger DexterityC51-100 lbsN41-100 lbsNReach OutwardFOver 100 lbsNReach Above ShoulderOClimbOCrawlNSquat or KneelOBendFSpecific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.WORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.ACKNOWLEDGMENT:I have read this job description and fully understand the requirements set forth therein. I hereby accept this position and agree to abide by the requirements set forth and will perform all duties and responsibilities to the best of my ability.Bear River Band of the Rohnerville Rancheria has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by the Bear River Band of the Rohnerville Rancheria as deemed appropriate. I further understand that my employment is at-will and thereby understand that my employment can be terminated at-will by the facility or myself, and that such termination can be made with or without notice.Employee Signature Date