Account Coordinator - Brand

Notre Dame; New York, Northern (NY, KY); Hybrid; USD 48,000 - 64,000; Full time

Benefits offered by this job

Unlimited PTO

Pre-PTO

24/7 Mental Healthcare on Demand via T

Mental Health Awareness Days

Friday Freeze

Summer Fridays

Commuter Benefits

Professional trainings and workshops

Phone and gym/fitness stipend

Offices closed between Christmas Eve

Job summary

Notre Dame is seeking an entry-level public relations assistant in New York to support client programs. You will liaise with clients, vendors, and agency departments to coordinate materials, schedule meetings, proofread documents, and prepare reports.

You will assist with media monitoring, pitches, press materials, and event logistics, while building relationships with journalists. Ideal candidates have internship experience in PR or communications, a bachelor’s degree, strong written skills,

Qualifications

• Summer internship experience in a public relations agency or communications department
• Bachelor’s degree in public relations, communications, or liberal arts
• Superior oral and written communication skills; proofreading and editing ability
• Entry-level understanding of media writing and media relations, including pitching and writing releases
• Familiarity with digital tools and platforms, including social media
• Strong time management and ability to meet deadlines
• Professional, client-ready demeanor with high etiquette in communications
• Willingness to travel as necessary based on client and business needs
• Avid consumer of business and consumer lifestyle news and media
• Ability to learn clients’ businesses and industry specifics quickly
• Strategic, creative, and proactive thinking with attention to detail
• Desire for knowledge and professional development
• Collaborative work across agency practice areas
• Strong presentation and interpersonal skills
• Ability to prioritize multiple assignments

Responsibilities

• Serve as liaison between clients, vendors, and agency departments to coordinate materials
• Schedule and coordinate client meetings; develop agendas and recaps
• Proofread internal and client documents for accuracy and quality
• Interact with clients as directed by account team leader
• Conduct media monitoring and analysis; prepare reports for client distribution
• Develop and maintain media contact lists and databases; update regularly
• Identify client-relevant media coverage and flag competitive information
• Build relationships with journalists and influencers; develop pitches and secure coverage
• Draft news releases and pitch letters; prepare briefing memos for interviews
• Participate in logistical operations of special events planning and coordination
• Coordinate and distribute media materials for clients
• Monitor social channels and assist in developing campaign content
• Perform ad hoc account management tasks as assigned

Job description

Your Role

Here’s what you will be doing:

• Serve as liaison between clients, vendors, and agency departments to coordinate efficient and timely processing of materials
• Schedule and coordinate client meetings; keep participants advised of changes; develop meeting agendas and recaps
• Proofread internal and client documents for accuracy and quality
• Interact with clients as directed by account team leader
• Conduct media monitoring and analysis; prepare reports for client distribution
• Develop and maintain media contact lists and databases, updating regularly and mining for new contacts
• Scan publications to identify and flag client-relevant media coverage and contacts, including competitive market and industry information; clip and track placements as necessary
• Begin building relationships with journalists and influencers; develop pitches and secure media coverage
• Draft news releases, pitch letters; conduct background research and prepare briefing memos for client interviews and media opportunities
• Participate in logistical operations of special events planning and coordination
• Coordinate and distribute media materials for clients
• Monitor social channels and assist in developing campaign content
• Perform ad hoc account management tasks as assigned

About You

The company is looking for:

• Experience from a summer internship in a public relations agency or communications department in a relevant industry
• Bachelor’s degree in public relations, related field, or liberal arts
• Superior oral and written communication skills; proofreading and editing ability
• Entry-level understanding of media writing and media relations, including pitching and writing releases
• Passion for consumer lifestyle brands is a plus
• Professional, client-ready demeanor with high standard of etiquette in communications and interactions
• Understanding of and affinity for digital tools and platforms, including social media
• Strong time management skills
• Familiarity with Microsoft Office Suite, Cision, Moreover, Factiva, TV Eyes, or other monitoring tools
• Ability to travel as necessary based on client and business needs
• Avid consumer of business and consumer lifestyle news and media
• Thorough understanding of clients’ businesses and industries; ability to become expert on clients’ products and services and demonstrate these to media
• Strategic, creative, and proactive thinking; problem-solving skills and close attention to detail
• Desire for knowledge and professional development
• Collaborative work across all agency practice areas
• Strong presentation and interpersonal skills
• Ability to prioritize multiple assignments and manage time effectively to meet deadlines
• Consistent pursuit of personal excellence in client deliverables and teamwork to maintain competitive advantage

Compensation & Benefits

• Unlimited PTO
• Pre-PTO
• 24/7 Mental Healthcare on Demand via TalkSpace
• Mental Health Awareness Days
• Friday Freeze
• Summer Fridays
• Commuter Benefits
• Professional trainings and workshops
• Phone and gym/fitness stipend
• Offices closed between Christmas Eve and New Year's Day