Account Coordinator

VIBRANT Marketing; Tallahassee (FL); Remote; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health coverage

Vacation program

Referral bonus

Professional development

Remote work and travel

Career growth

Commission for Life

Brand activations nationwide

Work-life balance

Job summary

VIBRANT Marketing, a North American experiential marketing firm, is seeking an Account Coordinator to join our Client Services team. You will help plan, produce, and execute experiential programs for B2B and B2C clients, supporting on-site activations and post-program reporting.

This remote role is open to candidates in several states and requires strong organization, vendor coordination, and excellent communication.

Qualifications

• Two to three years of experience within a marketing, experiential, events, or integrated agency environment.
• Ownership of projects or workstreams from planning through execution.
• Experience managing multiple concurrent projects in a fast-paced environment.
• Passion for experiential marketing and awareness of trends.
• Strong written and verbal communications.
• Excellent organization and attention to detail.
• Ability to work independently and take initiative.
• Experience coordinating vendors, production partners, logistics, or field teams.
• Calm, adaptable approach to changing priorities and onsite conditions.
• Willingness to travel 25–35% of the year.
• Availability for extended hours during activations.

Responsibilities

• Support planning and delivery of experiential marketing programs across the U.S.
• Own multiple project elements from planning to onsite execution and post program reporting
• Develop project plans, schedules, staffing, briefs, and logistics with the Senior Brand Experience Manager
• Manage vendor and supplier relationships, securing estimates and coordinating deliverables
• Train and manage Brand Ambassador and field teams as required
• Serve as contact for clients, partners, vendors, and onsite teams
• Monitor project spending and keep programs within budgets
• Identify challenges early and develop practical solutions
• Contribute to project plans, status updates, recaps, and postmortems
• Travel to program locations and oversee onsite execution when needed

Skills

Marketing experience

Project ownership

Multi-project management

Experiential marketing

Communication skills

Organization

Autonomy

Vendor coordination

Adaptability

Willing to travel

Flexible hours

Education

Bachelor’s degree or diploma in marketing/related field

Job description

VIBRANT Marketing is a leading North American commercial marketing firm. We bring success to our clients by providing engaging brand experiences and sales solutions capabilities. For leading brands, start-ups, or challengers we help accelerate and/or energize their commercial effort. We believe in the power of interconnected experience. VIBRANT tackles the business problems of its clients and partners by enhancing, re-energizing or redefining their brand experience. We are passionate about engagement and conversion. Our expertise is based on its ability to connect live/online events, retail, trade, digital platforms, innovations and all communications in a cohesive business system that promotes engagement and drives value. In the end, we bridge the gap between sales and marketing and help accelerate the commercial roll out of our clients. To support our continued growth in the United States, we are seeking an Account Coordinator to join our Client Services team.

Reporting to the Brand Experience Manager, the Account Coordinator (internally titled Brand Experience Specialist) will help lead the planning, production, and execution of experiential marketing programs in B2B and B2C settings. This role is suited to an agency professional who owns projects or program elements, thrives in a fast-paced environment, and is comfortable taking ideas from initial planning through onsite execution.

This remote position is open to candidates who reside and will perform their work in Ohio, Michigan, Illinois, Georgia, Florida, or Tennessee.

Why VIBRANT?

• Health and benefits coverage
• Competitive vacation and holiday programs
• Lucrative employee referral bonus program
• Collaborative teams with access to support and professional development
• Work remote and travel across the USA to support activations
• Career development and advancement opportunities
• Participation in our Commission for Life program for new business leads
• Opportunities to work with distinctive brands at events and festivals across the United States
• A workplace that supports a balanced approach to work and life

What You Will Do

• Support the planning and delivery of experiential marketing programs across the U.S., including business to business events, trade shows, and brand activations
• Take ownership of multiple project elements and workstreams from planning through onsite execution and post program reporting
• Develop project plans, workback schedules, staffing schedules, creative production briefs, and logistical requirements in partnership with the Senior Brand Experience Manager
• Manage relationships with vendors and suppliers, including securing estimates, negotiating costs, coordinating deliverables, and overseeing production
• Train, brief, and manage Brand Ambassador and field teams as required
• Serve as a professional point of contact for clients, partners, vendors, and onsite teams
• Monitor project spending and support the delivery of programs within approved budgets
• Identify challenges early and develop practical solutions in a fast-moving environment
• Contribute to project plans, status updates, recaps, and postmortems
• Travel to program locations and oversee onsite execution when required

What You Bring

• Two to three years of experience within a marketing, experiential, events, or integrated agency environment
• Demonstrated ownership of projects, programs, or substantial workstreams from planning through execution
• Experience managing multiple concurrent projects in a fast-paced environment
• A passion for experiential marketing, with a commitment to staying informed about emerging trends, technologies, and best practices that shape memorable brand experiences.
• Strong professional communication skills, both written and verbal
• Excellent organization, attention to detail, and follow through
• The ability to work independently, take initiative, and move projects forward with appropriate guidance
• Experience coordinating vendors, production partners, logistics, or field teams
• A calm and adaptable approach when priorities, timelines, or onsite conditions change
• Willingness and ability to travel approximately 25 to 35 percent of the year
• Availability to work extended hours, evenings, and weekends during activations when required
• A bachelor’s degree or diploma in marketing, communications, event management, or a related field is an asset

Additional Experience That Would Be Valuable

• Experience supporting business to business events or trade shows
• Experience with digital or technology enabled brand experiences
• Exposure to project budgets, estimates, purchase orders, or expense reconciliation
• Experience working with beverage alcohol brands

What Makes This Opportunity Different

VIBRANT offers an entrepreneurial environment where team members are encouraged to contribute ideas, take ownership, and build their careers through hands-on experience. Strong performers have the opportunity to expand their responsibilities, work across different clients and program types, and shape their career path as the business grows.

Candidates should be comfortable with the realities of experiential marketing. The role includes regular travel, onsite responsibilities, and longer hours during certain activations. In return, it offers direct involvement in bringing programs to life and the opportunity to see the impact of your work firsthand.

If you are an agency professional who enjoys taking ownership, solving problems, and delivering strong experiences in the field, we would like to hear from you.

VIBRANT is proud to be an equal opportunity employer.

We are committed to creating an equitable and inclusive workplace.