Account Clerk IV - Lihue, Kauai

Hawai`i State Judiciary; Lihue (HI); On-site; USD 55,000 - 75,000; Full time

Job summary

Hawaii State Judiciary in Lihue, Kauai, is seeking an Account Clerk IV (SR-13) to maintain control accounts for funds and disbursements. The role requires strong arithmetic and accounting knowledge and is strictly on-site with no telework option.

Minimum qualifications include three years of specialized accounting experience and the ability to reconcile accounts against source documents. Substitutions for education are allowed per policy.

Qualifications

• General Experience: Knowledge of arithmetic and spelling; ability to follow oral and written directions; write simply and directly; observe word/number differences quickly.
• Specialized Experience: 3 years posting to accounting records and systematizing fiscal information; knowledge of standard accounting classification and terminology; experience reconciling accounts.
• Non-Qualifying Experience: Teller/cashier/stock clerk roles not involving fiscal record keeping.

Responsibilities

• Maintains control accounts for funds and disbursements; may maintain program control accounts with unusual features; performs other duties as required.
• On-site position; telework/remote work not available.
• Reconciles accounts and verifies against original source documents if applicable.

Job description

Position Specific Description

Recruitment Number 26-145JC, Account Clerk IV, SR-13, Lihue, Kauai.

Note: This position is based on-site and requires the employee to work in person at the designated work location. Telework and remote work options are not available.

Summary of Duties

Maintains control accounts for appropriated and non-appropriated funds involving a relatively extensive number of accounts and range of kinds of disbursements; may maintain program control accounts characterized by unusual accounting features; and performs other duties as required.

Minimum Qualification Requirements

General Experience: One-half (1/2) year of work experience which demonstrated knowledge of arithmetic and spelling and possession of the abilities to follow oral and written directions, to write simply and directly and to observe differences in words and numbers quickly and accurately.

Specialized Experience: Three (3) years of work experience which involved posting to accounting records and other systematizing of fiscal information; i.e., computing, classifying and recording numerical data to keep sets of financial accounting records complete and to derive reports therefrom. Such experience must have demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations and office practices and procedures relating to the processing and recording of transactions and accounting information.

—This work must have involved reconciling accounts (i.e., checking for errors, balancing, and going back to original source document for verification).

Non-Qualifying Experience: Experience as a teller, cashier, inventory clerk, stock clerk, supply clerk, or other related work which is primarily concerned with checking accuracy of computations/monetary transactions or posting non-fiscal data which does not involve or require any fiscal record keeping knowledge is not considered qualifying specialized experience.

Substitutions Allowed

Substitution of Education for Experience:

• Graduation from high school or equivalent with courses in basic English and arithmetic may be substituted for six (6) months of General Experience.
• An associate's degree or equivalent in accounting from an accredited business school, community college, or other comparable institution may be substituted for specialized experience on the basis of one (1) year of such training for one (1) school year of experience, up to a maximum of two (2) years.
• Completion of one (1) school year of an accounting, business or related curriculum at an accredited business school, community college, or other comparable institution may be substituted for one (1) year of specialized experience provided the training included at least three (3) credits per semester of accounting courses.
• Education in an accredited university in a baccalaureate program may be substituted for Specialized Experience on the following basis:
• A baccalaureate degree in accounting will be deemed to have met all of the experience requirements.
• Fifteen (15) semester hours of training may be substituted for six (6) months of experience, up to a maximum of three and one-half (3 1/2) years provided the training included at least three (3) credits per semester of accounting courses such as: accounting, theory and methods used to record and report financial information; analysis of methods for valuing the assets, liabilities, and ownership; etc.

Supplemental Information

Any additional information may be attached to your online application, submitted by email to [e-mail], or mailed to the following address: Hawaii State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawaii 96813.

Education: If you are using education as a substitution for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.

Judiciary employees may also be eligible for the Public Service Loan Forgiveness Program. For more information: https://studentaid.gov/

Civil service employees are eligible for a range of benefits, including, but not limited to, the following

• Up to 13 paid holidays each year, and 14 during election years
• Up to 21 vacation leave days per year
• Up to 21 sick leave days per year
• Reasonable time off with pay for jury or witness duty, death in the family, for certain military duty, and for donating to the Blood Bank
• Employer contribution to premiums for enrollment in the state sponsored medical, drug, vision, and adult dental plans
• Free life insurance policy for employees and retirees
• Deferred compensation retirement savings plan
• State retirement plan for eligible employees

The above benefits are subject to modification or termination due to changes in statutes, collective bargaining provisions, and/or policies, etc. This summary does not constitute a legal document or contract. Benefits may vary by type of employment and employment conditions.

01

GENERAL EXPERIENCE REQUIREMENT: Six (6) months of work experience which demonstrated knowledge of arithmetic and spelling and possession of the abilities to follow oral and written directions, to write simply and directly and to observe differences in words and numbers quickly and accurately. Graduation from high school or GED may be substituted for this experience. Check all that apply:

• I possess a high school diploma or equivalent (i.e., GED).
• I possess 6 months of general experience as described above.
• None of the above.

02

KNOWLEDGE OF ACCOUNTING CLASSIFICATION AND TERMINOLOGY: Do you have work experience which demonstrated the knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations and procedures related to the processing and recording of accounting information?

• Yes
• No

03

POSTING TO ACCOUNTS: Do you have work experience posting to accounting records and systematizing of fiscal information?

• Yes
• No

04

RELEVANT EXPERIENCE: Please provide the following information for EACH position which involved posting to accounting records and other systematizing of fiscal information, and which demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations:

• Employer name
• Your official job title
• Dates of employment (From: Month/Year, To: Month/Year)
• Number of hours you worked per week
• A detailed description of your duties and responsibilities which involved posting to accounting records, and which demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance.

05

RECONCILING ACCOUNTS: Do you have accounts maintenance experience which involved reconciling accounts (i.e., checking for errors, balancing, and going back to the original source document for verification)?

• Yes
• No

06

RELEVANT EXPERIENCE (RECONCILING ACCOUNTS): Please provide the following information for EACH position which involved reconciling accounts and your duties and responsibilities in this area.

• Employer name
• Your official job title
• Dates of employment (From: Month/Year, To: Month/Year)
• Number of hours you worked per week
• A detailed description of your duties and responsibilities which involved reconciling accounts.

07

TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: If you are using your education as a substitution for the Specialized Experience requirement, you must scan and attach to your application or mail copies of official transcripts, certifications, or other verifying documents to the following address:

Hawaii State Judiciary

Human Resources Department

426 Queen Street, First Floor

Honolulu, HI 96813

Note: If you are selected, we will need an original official transcript (not a copy) indicating the completion of the required training or course work and the awarding of the appropriate degree, certification, or other credential.

• I have read and understand the above statement.

08

IMPORTANT NOTE: Before submitting your application, be sure to review your application for completeness and accuracy. Your examination score will be based on the information you have provided on your application and this supplemental questionnaire. Therefore, it is important that you provide the name of your employer, your official job title, complete dates of employment (from-to, month/year), hours worked per week, and a detailed description of your duties for each job listed on your application. Failure to provide sufficient detailed information may result in your application being rejected or receiving a lower score.

Do not submit an online or hard copy resume in place of the application or supplemental questionnaire. If you choose to submit a resume in addition to your application, be sure that the employment information such as name of your employer, your official job title, dates of employment (from-to, month/year), hours worked per week, and a detailed description of your duties is included in your resume.

• I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected or receiving a lower examination score.
• Required Question