Human Resources Assistant IV, V - Employee Records & Transactions Section

Hawaiʻi State Department of Education; Honolulu (HI); On-site; USD 40,000 - 44,000; Full time

Job summary

Hawaiʻi State Department of Education is posting multiple Human Resources Assistant positions in Honolulu. The roles range from the IV to V levels, with monthly salaries of $3,606 to $3,900 depending on the level.

The postings emphasize clerical experience, HR rules knowledge, and potential supervisory duties for higher levels. Applicants should review substitutions allowed and the general/specialized experience requirements.

Qualifications

• General Experience: progressively responsible general office clerical experience.
• Specialized Experience: experience in an office requiring knowledge of HR rules, regulations and program requirements.
• Supervisory Experience: may be required for IV level and above, demonstrating supervisory aptitude.

Responsibilities

• Screens applications for designated classes by comparing experience and education with class specifications.
• Establishes lists of eligibles for vacancies by considering qualifying factors.
• Monitors selections to ensure timeliness and conformance to established rules.
• Performs other duties as assigned.

Skills

General office clerical experience

HR rules knowledge

Supervisory aptitude

Education

Bachelor's substitution option

Job description

Description

This posting is being used to fill various Human Resources Assistant positions at the specified location. The authorized level of the position is Human Resources Assistant V. Applications are being accepted down to the Human Resources Assistant IV in the event of recruiting difficulties.

Description

This posting is being used to fill various Human Resources Assistant positions at the specified location. The authorized level of the position is Human Resources Assistant V. Applications are being accepted down to the Human Resources Assistant IV in the event of recruiting difficulties.

Salary Range

Human Resources Assistant IV, SR-11: $3,606.00 per month

Human Resources Assistant V , SR-13: $3,900.00 per month

Examples of Duties

• Screens applications for selected classes by comparing applicant’s experience and education with class specifications and other standards.
• Establishes lists of eligibles for designated classes by taking into account a variety of qualifying factors for each position vacancy.
• Monitors selections made by line agencies to ensure timeliness and conformance to established rules.
• Performs other duties as assigned.

Minimum Qualifications

Experience Requirement: Except for the substitutions provided for in this specification, applicants must have had progressively responsible work experience of the kind, quality, and quantity described below:

Class Title Gen Exper (years) Spclzd Exper (years) Supvry Exper (years) Total (years)

Human Resources Assistant IV 1 2 0 3

Human Resources Assistant V 1 3 * 4

General Experience: Progressively responsible general office clerical experience.

Specialized Experience: Experience in an office where the work required the knowledge and application of pertinent human resources rules, regulations, procedures and program requirements.

Supervisory Experience: *For certain positions in the Human Resources Assistant IV level and above, applicants must show that they possess supervisory aptitude. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments that involve some supervisory responsibilities or aspects of supervision (e.g., serving as a group or team leader; similar work in which opportunities for demonstrating supervisory capabilities exist; completing training courses in supervision accompanied by application of the skills in work assignments; or favorable appraisals by a supervisor indicating the possession of supervisory potential).

Substitutions Allowed

• Su ccessful completion of a clerical curriculum at an accredited business or technical school may be substituted for the General Experience on a month-to-month basis up to a maximum of one year.
• S uccessful completion of an academic year in an accredited college or university above the high school level may be substituted for one year of the General Experience.
• Graduation from an accredited college or university with a bachelor's degree may be substituted for one year of General Experience and two years of Specialized Experience. Applicants possessing this educational qualification are deemed to have met all of the requirements for the Human Resources Assistant IV level.

Quality of Experience: Possession of the required amount of experience will not in itself be accepted as proof of qualification for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered.

Supplemental Information

Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.

Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.

Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below:

• A copy of the applicant’s TA History Report or equivalent system-generated report;
• A signed letter from the applicant’s supervisor that includes the applicant’s name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or,
• Copies of the applicant’s signed SF-10 Forms.

Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education.

Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.

Equal Opportunity

The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes.

Payday

New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month.

12-month civil service and SSP employees enjoy a range of competitive benefits:

• Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year.
• Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year.
• Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits.
• Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan.
• Group Life Insurance: The State provides a free life insurance policy for employees and retirees.
• Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
• Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
• Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits.
• Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products.
• Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available.
• Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.
• Social Security: As an employer, the State also contributes to an employee's social security account.
• Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation.
• Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.

The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements.

01

GENERAL EXPERIENCE: Do you have one (1) year of progressively responsible general clerical experience?

• Yes
• No

02

SPECIALIZED EXPERIENCE: I have _____ experience in an office where the work required the knowledge and application of pertinent human resources rules, regulations, procedures and program requirements.

• no
• less than one (1) year of
• one (1) year of
• two (2) years of
• three (3) or more

03

HUMAN RESOURCES EXPERIENCE: Describe your experience(s), if any, which specifically required the knowledge and application of pertinent human resources rules, regulations, procedures and program requirements. For each position, include: a. Employer's Name b. Your Job Title c. Dates of Employment (from mm/yyyy to mm/yyyy) d. Supervisor's Name and Title e. Average number of hours worked per week f. A description of your human resources duties and responsibilities

04

SUBSTITUTIONS ALLOWED: Education for Experience: Choose the statement that BEST describes your post‑secondary education. NOTE: To receive credit, attach or mail a copy of your official transcripts. (Note: Transcripts obtained from the internet are not accepted.)

• I have completed a clerical curriculum at an accredited community college, business or technical school and will attach or mail in my official transcripts.
• I have completed at least 30 semester credits at an accredited college or university. I will attach or mail in my official transcripts.
• I graduated from an accredited (4-year) college or university. I will attach or mail in my official transcripts.
• I do not possess any of the substitutions listed above.

05

TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other documents that verify you meet the minimum qualification requirements must be submitted with your application. If these documents are NOT received, your application may be rejected.

• My documents are attached to this application.
• My documents were attached to a previously submitted application.
• I may or may not submit my documents at a later date. I understand that my application will be evaluated based on the information available at that time.

Required Question