ACCO - College Aide

New York City Department of Transportation; New York (NY); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a College Aide to assist in managing procurements and documentation. This role involves utilizing citywide systems for processing purchases, database management, and drafting operational procedures. Ideal candidates will be enrolled in an accredited college and possess strong communication skills. The position offers valuable experience in public administration and procurement processes, making it a great opportunity for students looking to gain hands-on experience in a dynamic environment.

Benefits

Eligible for federal and state loan forgiveness programs

Diversity and inclusion commitment

Qualifications

• Matriculation at an accredited college or graduate school is required.
• Specific course requirements vary by assignment level.

Responsibilities

• Managing procurements and related documentation from inception to registration.
• Utilizing citywide systems to process procurements including M/WBE Noncompetitive Small Purchasing.

Skills

Microsoft Office

Written Communication

Oral Communication

Education

Enrollment in accredited college or graduate school

Tools

PASSPort

FMS

Job description

Under supervision, the College Aide will perform professional analytical and administrative work of moderate difficulty, assisting the ACCO/Purchasing management in managing and registering procurements in accordance with the New York City Charter, Procurement Policy Board Rules, and other relevant local, federal, and state requirements.

Responsibilities include:

1. Managing procurements and related documentation from inception to registration.
2. Utilizing citywide systems such as PASSPort and FMS to process procurements including M/WBE Noncompetitive Small Purchasing, mini bids, and micro purchases.
3. Assisting with database management, research, and investigation of agency transactions made via Purchasing cards.
4. Drafting correspondence, standard operating procedures, and preparing for meetings and audits.
5. Interacting with project managers, fiscal officers, and teams, and archiving documentation.
6. Performing other related tasks as assigned.

Minimum Qualifications

Matriculation at an accredited college or graduate school is required, with employment conditioned upon maintaining student status. Specific course requirements vary by assignment level, particularly for roles involving information technology.

Additional Notes

• Maximum tenure is 6 years across all levels.
• Students may work full-time during vacation periods but not more than half-time during academic sessions.

Preferred Skills

Proficiency in Microsoft Office, strong written and oral communication skills.

Additional Information

• Eligible for federal and state loan forgiveness programs.
• Residency within NYC or certain nearby counties may be required.
• The City of New York is an equal opportunity employer committed to diversity and inclusion.