Access Specialist

The University of Kansas Health System; California (MO); On-site; USD 52,000 - 72,000; Full time

Job summary

The University of Kansas Health System is seeking an Access Specialist to partner with ambulatory practices, improving patient access to services across the health system. The role focuses on data gathering, reporting, and removing access barriers by reviewing performance against targets and recommending improvements.

The Access Specialist builds and maintains physician schedules in the EHR, ensures template standards, and collaborates with multiple departments to optimize capacity and access,

Qualifications

• 7+ years of healthcare clinic operations with familiarity with EHR scheduling workflows and/or revenue cycle experience that includes scheduling, performance improvement.
• Bachelor's degree with 3+ years of healthcare clinic ops experience with EHR scheduling familiarity and performance improvement.
• Strong data reporting and analysis skills.

Responsibilities

• Build and maintain physician schedule templates in the EHR with template builders and staff.
• Ensure adherence to Office of Access Management template standards.
• Process and manage schedule change requests for individual practices.
• Aggregate data across departments (Ambulatory Operations, HITS, Revenue Cycle, Telecom, Analytics & Reporting).
• Review dashboards and reports to identify access gaps, capacity issues, or target divergence.
• Regulate use of scheduling policies and automated call distribution scripting.
• Provide feedback to departments and leadership to resolve issues.
• Perform professional, clinical, and/or technical duties as assigned.

Skills

Scheduling workflows

Data analysis

Communication

Education

Bachelor's degree

High school diploma

Tools

EPIC Cadence

EpicCare Ambulatory

Prelude Certification

Job description

Access Specialist

Indian Creek Main

Position Summary / Career Interest:

The Access Specialist is an integral member of the Office of Access Management who is responsible for partnering with ambulatory practices to help achieve the goal of improved patient access to needed services within the health system. The Access Specialist is a liaison for the practice; gathers and compiles information and reports from multiple systems and departments, identifies access barriers and partners with the practice on improvement solutions by reviewing the performance against target conditions and develops recommendations.

Responsibilities and Essential Job Functions

• Responsible for the initial build and maintenance of physician schedule templates within the EHR by working with template builders and appropriate staff.
• Ensures adherence to template standards as developed by the Office of Access Management.
• Works with individual practices to process and manage requests for schedule changes.
• Obtains and compiles data for the Office of Access Mgmt. working with multiple different departments across the health system (including Ambulatory Operations, HITS, Revenue Cycle, Telecom, Analytics & Reporting).
• Reviews dashboards, analyzes data, pulls preset reports or navigates within the system (such as appointment turnaround time, MyChart and internet appointment requests) on a regular basis to identify divergence of access and targets or identifies problems with capacity management.
• Regulates appropriate use of decision tree algorithms, scheduling policies and procedures, including regulating automated call distribution system and appointment phone numbers/scripting.
• Recommends improvements and provides feedback to appropriate entities and partners including specialties,
• Access Office leadership or others as appropriate to resolve issues or concerns.
• Implements best practices based on leadership guidance and in collaboration with team.
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

• High School Graduate with 7 or more years of of healthcare clinic operations with familiarity with EHR scheduling workflows and/or revenue cycle experience that included knowledge of operational scheduling strategies, clinic throughout and performance improvement OR
• Bachelors Degree from an accredited College or University with 3 or more years of healthcare clinic operations with familiarity with EHR scheduling workflows and/or revenue cycle experience that included knowledge of operational scheduling strategies, clinic throughout and performance improvement.

Knowledge Requirements

• Strong computer skills.
• EPIC Cadence preferred.
• EpicCare Ambulatory preferred.
• Prelude or other certifications relating to the Ambulatory environment is preferred.

Time Type: Full time

Job Requisition ID: R-57149

Important information for you to know as you apply:

• The health system is an equal employment opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age, disability, veteran status, genetic information, or any other legally-protected status. See also Diversity, Equity & Inclusion.
• The health system provides reasonable accommodations to qualified individuals with disabilities. If you need to request reasonable accommodations for your disability as you navigate the recruitment process, please let our recruiters know by requesting an Accommodation Request form using this link [e-mail].
• Employment with the health system is contingent upon, among other things, agreeing to the health-system-dispute-resolution-program.pdf and signing the agreement to the DRP.

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