Access Control Operations & Compliance Coordinator

University of Iowa; Iowa City (IA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Paid vacation

Health insurance

Retirement contributions

Job summary

University of Iowa Health Care seeks an Access Control Specialist to coordinate the access control and security technology program across the UI Health Care Network. The role manages workflows, requests, project tracking, and reporting to ensure secure, compliant access systems.

Responsibilities include maintaining procedures, dashboards, and data analyses with Tableau and Excel, guiding staff, and coordinating with leadership and technical teams.

Qualifications

• A bachelor’s degree or an equivalent combination of education and experience is required.
• 2–4 years of progressive administrative, program coordination, or operational experience.
• Exposure to and understanding of budgets, fiscal tracking, and financial reporting processes.
• Strong written and verbal communication skills; ability to interact professionally with a variety of stakeholders.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and reporting tools.

Responsibilities

• Coordinate day‑to‑day operations for the access control and security technology program.
• Serve as a primary point of contact for access control requests, documentation, and process flow.
• Assist in maintaining and updating established workflows, standard operating procedures, and tracking tools related to Access Control operations.
• Support recordkeeping and documentation related to access permissions, keys, doors, and security hardware in accordance with Access Control Supervisor direction.
• Assist with internal and external communications related to access control operations by preparing drafts, tracking requests, and routing information as appropriate.
• Coordinate and track short‑ and long‑term access control projects (e.g., door installations, badge access changes, system updates) in partnership with the Access Control Supervisor and technical teams.
• Monitor project timelines, deliverables, and task lists; follow up with stakeholders to ensure assigned tasks are completed.
• Coordinate documentation, testing schedules, and turnover records for doors, cameras, and access hardware
• Support compliance with institutional safety, security, purchasing, and regulatory documentation requirements specific to Access Control operations
• Collect, analyze, and report data related to access control usage, requests, and system activity.
• Prepare dashboards, reports, and summary documents using tools such as Tableau and Microsoft Excel.
• Provide summary data and reports to leadership to support planning and decision making
• Provide functional guidance and task coordination for student employees or temporary support staff assigned to Access Control operations, as directed by the Access Control Supervisor.
• Support onboarding and training coordination by preparing materials, tracking completion, and reinforcing established Access Control procedures.
• Serve as an resource for Access Control staff related to documentation, workflows, and reporting requirements; does not perform performance evaluations or direct personnel supervision.
• Support the Director and Manager with strategic planning, documentation, and implementation of departmental initiatives.
• Coordinate activities across departments, clinical areas, and external partners to support access control goals.
• Recommend process improvements that enhance security, efficiency, and customer service.

Skills

Budget tracking

Project coordination

Written communication

Verbal communication

Microsoft Office

Tableau

Access Control systems

Networking basics

Education

Bachelor's degree or equivalent combination of education and experience

Tools

Access Control systems

Tableau

Microsoft Office

Job description

University of Iowa Health Care seeks an Access Control Specialist to coordinate the access control and security technology program across the UI Health Care Network. The role manages workflows, requests, project tracking, and reporting to ensure secure, compliant access systems.

Responsibilities include maintaining procedures, dashboards, and data analyses with Tableau and Excel, guiding staff, and coordinating with leadership and technical teams.