Academy Scouting Coordinator

Comunidad Lift; Nashville (TN); On-site; USD 42,000 - 58,000; Full time

Job summary

Nashville Soccer Club Academy is seeking an Academy Scouting Coordinator to support the Head of Academy Scouting with our player tracking system, scouting administration, recruitment coordination, and trial management.

The role maintains and updates scouting infrastructure, databases, reporting, and video resources to help identify, evaluate, recruit, and monitor elite youth talent across the region. Evening/weekend events and travel are expected as part of the duties.

Qualifications

• Proficiency with Airtable, Excel, PowerPoint, Word, Teams, and reporting tools.
• Experience working with databases, CRM systems, or spreadsheet-based tracking systems through academic, internship, volunteer, or professional experiences.
• Ability to manage and interpret large volumes of information accurately.
• Strong organizational skills with exceptional attention to detail.
• Ability to work evenings and weekends as required by academy events and competitions.
• Excellent organizational, project management, written, and verbal communication skills.
• Valid driver’s license and ability to work evenings, weekends, and travel regionally.

Responsibilities

• Maintain scouting and recruitment databases
• Ensure data accuracy and integrity
• Generate dashboards and reports
• Manage recruitment pipeline and player tracking
• Maintain prospect records and watchlists
• Monitor recruitment timelines and follow‑up actions
• Coordinate scouting schedules for homegrown reporters’ program
• Track scouting reports
• Prepare recruitment briefing materials
• Coordinate academy trials
• Manage registrations and documentation
• Collect evaluations and communicate outcomes
• Support strategic planning
• Serve as recruitment point of contact
• Manage trial invitations
• Coordinate recruitment visits
• Ensure SafeSport and league compliance
• Maintain required documentation
• Support audit readiness

Skills

Airtable

Excel

PowerPoint

Word

Teams

Reporting tools

Tools

Hudl

Veo

Wyscout

Spiideo

Job description

The Academy Scouting Coordinator supports the Head of Academy Scouting through our player tracking system, scouting administration, talent identification support, recruitment coordination, recruiting logistics, trial management, and local scouting coordination. This position creates operational efficiencies that let scouting staff maximize time spent evaluating players, building relationships, and identifying elite academy talent.

The Academy Scouting Coordinator is responsible for maintaining and updating the operational systems that support Nashville Soccer Club Academy player scouting and recruitment activities. This role serves as the primary administrator of scouting infrastructure, player databases, reporting systems, video resources, and talent identification workflows, supporting the club’s efforts to identify, evaluate, recruit, and monitor elite youth talent.

Responsibilities

Player Database Administration

• Maintain scouting and recruitment databases
• Ensure data accuracy and integrity
• Generate dashboards and reports

Recruitment Pipeline Management

• Manage recruitment pipeline and player tracking
• Maintain prospect records and watchlists
• Monitor recruitment timelines and follow‑up actions

Scouting Operations Support

• Coordinate scouting schedules for homegrown reporters’ program
• Track scouting reports
• Prepare recruitment briefing materials

Trial Coordination

• Coordinate academy trials
• Manage registrations and documentation
• Collect evaluations and communicate outcomes
• Support strategic planning

Family and Player Communication

• Serve as recruitment point of contact
• Manage trial invitations
• Coordinate recruitment visits

Compliance and Safeguarding

• Ensure SafeSport and league compliance

• Maintain required documentation
• Support audit readiness

Required Qualifications

Proficiency with Airtable, Excel, PowerPoint, Word, Teams, and reporting tools.

Experience working with databases, CRM systems, or spreadsheet-based tracking systems through academic, internship, volunteer, or professional experiences.

Ability to manage and interpret large volumes of information accurately.

Strong organizational skills with exceptional attention to detail.

Ability to work evenings and weekends as required by academy events and competitions.

Excellent organizational, project management, written, and verbal communication skills.

Valid driver’s license and ability to work evenings, weekends, and travel regionally.

Preferred Qualifications

Internship, volunteer, or part-time experience in soccer operations, scouting, recruitment, video analysis, performance analysis, or sports administration.

Spanish language proficiency.

Experience with Hudl, Veo, Wyscout, Spiideo

Experience tagging, clipping, and organizing video footage.

Experience building reports, dashboards, or tracking systems in Excel, Airtable, Power BI, Tableau, or similar platforms.

Knowledge of Tennessee, Alabama, Kentucky and Mississippi youth soccer markets.

Knowledge of MLS NEXT, ECNL, USL Academy, elite youth soccer, or player development pathways.