Academic Program Specialist

Socket.dev; Tampa (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical Insurance

Retirement plan

Tuition assistance

Generous leave

Job summary

University of South Florida seeks an organized Office/Administrative Support professional to assist the Office Manager with daily operations, calendars, and events. You will support marketing and student tours, hire and supervise Federal Work Study students, and coordinate gallery and studio activities.

Preferred candidates hold a Bachelor's degree with arts-related experience, and are able to lift 15–20 lbs and navigate stairs as needed.

Qualifications

• Minimum qualifications include a high school diploma or equivalent with four+ years of experience in an office or administrative support role.
• Preferred qualifications include a Bachelor's degree and arts-related experience or interest.
• Special Skills/Training: ability to walk up and down stairs and lift 15–20 lbs.

Responsibilities

• Supports the Office Manager with the daily operation of the main office, organizing calendars, directories, email lists and planning special events
• Marketing & social media
• Student recruitment, giving tours of art facilities
• Hiring and supervising Federal Work Study students
• Gallery coordination and scheduling, managing proposals and contracts
• Studio assignment coordination and student studio management
• Building management duties and access control
• Environmental Health & Safety coordination and safety trainings
• Ordering supplies and maintaining inventory
• Assists faculty as needed
• Performs other duties as assigned

Skills

Office experience

Administrative support

Scheduling

Communication

Education

High school diploma

Bachelor's degree

Job description

Organizational Summary:

The USF School of Art & Art history features an internationally recognized, three-year interdisciplinary MFA program in addition to degrees in Studio Art, Art History, and Graphic Design. With 700 majors and more than 25 full-time faculty on two campuses, the School is the visual arts educational hub in a diverse region of more than 3 million residents and boasts multiple outstanding museums, galleries, and cultural venues. With closely linked programs, faculty, and staff, the School and its community are strengthened through partnerships with the USF Contemporary Art Museum and the world-renowned Graphicstudio.

Position Summary:

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF with its highest overall ranking in university history, as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation. U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier, placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of nearly $10 billion for the state of Florida. USF's Division I athletics teams compete in the American Conference. Learn more at www.usf.edu.

Responsibilities

• Supports the Office Manager with the daily operation of the main office, organizing calendars, directories, email lists and planning special events
• Marketing & social media
• Student recruitment, giving tours of art facilities
• Hiring and supervising Federal Work Study students
• Carolyn M. Wilson Gallery Coordinator, scheduling exhibitions and receptions, managing proposal submissions and contracts, supervising gallery assistants
• Studio Assignment Coordinator, managing private art studios for students, processing forms, deposits, and refunds
• Building management duties, submitting and tracking work orders for 3 buildings, ordering keys and granting card access
• Environmental Health & Safety Coordinator, tracking safety trainings for students and faculty, performing studio inspections, scheduling hazardous waste pick ups
• Ordering supplies and keeping inventory
• Assists faculty as needed
• Performs other duties as assigned

Qualifications

Minimum
High school diploma or equivalent, with four or more years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred:
Bachelor’s degree and arts related experience/interest.

Special Skills/Training:

Ability to walk up and down stairs and occasional lifting of 15-20lbs.

Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.

• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws:

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.