Academic Program Management Officer IV

University of California, San Francisco; San Francisco (CA); On-site; USD 120,000 - 160,000; Full time

Job summary

The Quantitative Biosciences Institute (QBI) at UCSF is seeking a Scientific Project Manager to oversee collaborative biomedical research programs across multiple investigators and partners. You will coordinate planning, execution, and ongoing management of multi-PI initiatives.

Reporting to QBI leadership, you will manage timelines, budgets, meetings, and communications; develop program strategy, and support grant proposals, progress reporting, and scientific meetings.

Qualifications

• Minimum 5 years of progressively responsible project or program management experience, preferably in an academic, research, biomedical, or similarly complex environment.
• Demonstrated experience coordinating complex projects with multiple stakeholders, workstreams, and deadlines.
• Ability to develop and manage project plans, timelines, milestones, deliverables, dependencies, and priorities.
• Experience coordinating collaborative projects involving faculty, researchers, leadership, and external partners.
• Strong organizational skills to manage multiple priorities and drive projects to completion.
• Advanced written and verbal communication skills for reports, proposals, and presentations.
• Ability to build relationships across diverse teams and levels.
• Ability to exercise independent judgment and develop solutions.
• Ability to analyze information from multiple sources and communicate key findings, risks, and recommendations.
• Proficiency with Microsoft Office, Google Workspace, and project-management tools.

Responsibilities

• Oversee planning, implementation, and ongoing management of multi-PI biomedical research programs and projects.
• Coordinate timelines, milestones, budgets, meetings, and communications to ensure alignment with goals.
• Support development of program strategy, major initiatives, and funding-related activities.
• Represent QBI programs in interactions with collaborators and external partners.
• Contribute to grant proposals, progress reporting, scientific meetings, and program documentation.

Skills

Project management

Stakeholder management

Budget planning

Strategic planning

Communications

Documentation & reporting

Microsoft Office

Google Workspace

Education

Terminal degree (PhD/MD/JD)

Tools

Project management tools

Financial tracking tools

Job description

Job Function Summary

Involves managing a significant, independent academic or research program. Formulates program strategies and goals. Plans, directs and controls program budget and other related resources.

Job Description

Job Function Summary

Involves managing a significant, independent academic or research program. Formulates program strategies and goals. Plans, directs and controls program budget and other related resources.

Generic Scope

Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues / problems without precedent and / or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy.

Custom Scope

Independently oversees a moderately sized academic or research program and represents the program to outside organizations. Oversees all administrative operations, finance, human resources and facilities for program. Designs and develops major program components, and administers the full range of the program's operational requirements. Works with faculty on formulating short-term planning and procedures. Develops and organizes conferences and other public forums. Works under direction of Principal Investigator to establish center agenda, funding, objectives.

The Quantitative Biosciences Institute (QBI) at UCSF is seeking a Scientific Project Manager to manage and coordinate collaborative research initiatives across multiple investigators and scientific programs. Working closely with QBI leadership, Principal Investigators, and internal and external partners, the position independently oversees the planning, implementation, and ongoing management of multi-PI biomedical research programs and projects.

The Scientific Project Manager manages program timelines, milestones, deliverables, budgets, meetings, communications, and operational activities to ensure projects remain aligned with established goals and move successfully through completion. The position coordinates activities across research teams and external stakeholders, identifies and resolves project dependencies and operational issues, supports the development of program strategy and major initiatives, and represents QBI programs in interactions with collaborators and partners.

The position also plays a key role in grant proposals and progress reporting, scientific meetings and conferences, program documentation, scientific writing, and funding-related activities. The role requires a high degree of independence, sound judgment, strong organizational and communication skills, and the ability to manage multiple complex priorities and stakeholders in a collaborative research environment.

All QBI employees are expected to maintain high standards of accuracy, confidentiality, professionalism, research integrity, and respect for intellectual property and information sources.

Department Overview

The Quantitative Biosciences Institute (QBI) at UCSF advances collaborative, interdisciplinary research in biology and biomedicine. QBI brings together researchers across the biomedical and physical sciences to apply quantitative approaches to fundamental biological questions and challenges related to human disease. Through cross-disciplinary collaboration, QBI supports innovative research aimed at improving understanding of biological mechanisms and enabling new scientific discoveries.

Qualifications

Required Qualifications

• Minimum 5 years of progressively responsible project or program management experience, preferably in an academic, research, biomedical, or similarly complex environment.
• Demonstrated experience managing complex projects or programs involving multiple stakeholders, workstreams, and competing deadlines.
• Demonstrated ability to develop and manage project plans, timelines, milestones, deliverables, dependencies, and priorities.
• Demonstrated experience coordinating collaborative projects involving faculty, researchers, leadership, and internal or external partners.
• Advanced organizational and project management skills, including the ability to manage multiple concurrent priorities and drive projects through completion.
• Advanced written and verbal communication skills, including the ability to prepare and edit reports, presentations, proposals, and other complex program materials.
• Advanced interpersonal skills and demonstrated ability to build effective working relationships across diverse teams and organizational levels.
• Demonstrated ability to exercise independent judgment, identify complex programmatic or operational issues, and develop appropriate solutions or recommendations.
• Demonstrated ability to analyze and synthesize information from multiple sources and communicate key findings, risks, and recommendations.
• Proficiency with Microsoft Office, Google Workspace, and project-management or collaboration tools.

Preferred Qualifications

• Experience managing or coordinating multi-investigator or multi-institutional research programs.
• Experience with federally funded research programs, including grant proposals, progress reporting, or sponsor deliverables.
• Experience working with NIH or other federal research sponsors.
• Experience supporting program budgets, resource planning, or financial tracking in collaboration with finance teams.
• Experience with scientific or technical writing, editing, or communication.
• Experience organizing scientific meetings, conferences, workshops, or other collaborative forums.
• Familiarity with biomedical research environments and research-related administrative or compliance processes.
• Experience developing project-management tools, processes, templates, dashboards, or reporting systems.

Required Education

• Terminal degree in a related area (PhD, JD, MD, etc.) and / or equivalent experience / training required.

Preferred Certification

• Project management certification (e.g., PMP, CAPM, or equivalent).

Licenses

None listed.