Academic Program Coordinator

utaustin; Austin (TX); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Competitive health benefits (employee

Vision, dental, life, and disability

Job summary

UT Austin — School of Civic Leadership is seeking an Academic Program Coordinator to provide comprehensive administrative support for undergraduate programs. You will maintain academic records, track deadlines, prepare routine communications and reports, and support course scheduling, study abroad, internships, and honors theses.

You will report to the Associate Director of Academic Affairs and collaborate with multiple stakeholders to ensure smooth operations and student success in a

Qualifications

• Bachelor's degree required.
• Two years' experience in related position/field.
• Experience working on projects with multiple stakeholders.
• Excellent written and verbal communication skills; ability to prepare summaries, reports, and documentation.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Familiarity with MS Office and Adobe.

Responsibilities

• Course and Curriculum Support: enter and maintain course and scheduling data; manage trackers.
• Study Abroad & Internship: assist in materials, timelines, and recruitment info with advisors.
• Honors Thesis Support: update guides, calendars, and track deadlines; coordinate events.
• Assessment & Reporting: collect and organize data for assessments and reports.
• Policy & Appeals Support: maintain policy resources and track reviews; prepare routine correspondence.

Skills

Strong interpersonal skills

Excellent written and verbal comms

Strong organizational skills

Ability to manage multiple projects

MS Office proficiency

Adobe proficiency

Education

Bachelor's degree in a related field

Tools

MS Office

Adobe

Job description

Job Posting Title

Academic Program Coordinator ----

Hiring Department

School of Civic Leadership ----

Position Open To

All Applicants ----

Weekly Scheduled Hours

40 ----

FLSA Status

Exempt from FLSA ----

Earliest Start Date

Immediately ----

Position Duration

Expected to Continue ----

Location

AUSTIN, TX ----

Job Details

General Notes

Established in 2023 as UT Austin's newest college, the School of Civic Leadership is a community of scholars and students dedicated to studying the foundational ideas and institutions of a free society, with the goal of advancing human flourishing. We value independent thought, civil discourse, reasoned deliberation, and intellectual curiosity as we prepare to meet the challenges of the present and sustain the blessings of liberty for future generations.

Upholding the University's motto - Disciplina Praesidium Civitatis , \"Education is the guardian genius of democracy\"-we advance The University of Texas at Austin's mission to achieve excellence in education, research, and public service.

Benefits

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)


• Vision, dental, life, and disability insurance options


• Paid vacation, sick leave, and holidays


• Teachers Retirement System of Texas (a defined benefit retirement plan)


• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)


• Flexible spending account options for medical and childcare expenses


• Training and conference opportunities


• Tuition assistance


• Athletic ticket discounts


• Access to UT Austin's libraries and museums


• Free rides on all UT Shuttle and Capital Metro buses with staff ID card

Purpose

The Academic Program Coordinator provides administrative support for the School of Civic Leadership's undergraduate academic programs. Reporting to the Associate Director of Academic Affairs, the position maintains academic records, tracks deadlines, prepares routine communications and reports, and supports course scheduling, study abroad, internships, honors theses, assessments, and academic processes.

Responsibilities

Course and Curriculum Support

• Collect and enter approved course, instructor, room, and scheduling information; maintain Class Manager, Course Schedule, and related trackers.


• Coordinate routine submissions for FaSET, final exams, final grades, catalog updates, room scheduling, and HB 2504 requirements.


• Maintain records, distribute approved updates, and flag missing or inconsistent information for review.

Study Abroad and Internship Program Support

• Assist in the preparation of materials for program proposals, course scheduling, and student registration. Initiate submission for appropriate approvals.


• Maintain timelines, participant records, and routine communications; coordinate approved recruitment information with advisors and communications staff. Assist in the coordination


• Maintain applications for internship, assist in the coordination of internship placements and enrollment. Regularly update employers, student, and placement records.


• Partner with SCL Career success team to compile and communicate outcome data.

Honors Thesis Support

• Update program guides, forms, calendars, and participant records and track student and faculty deadlines.


• Coordinate thesis and other related event logistics and collect faculty and student feedback for program review.

Assessment and Reporting

• Collect, verify, and organize program data for assessments and recurring reports.


• Prepare draft summaries and maintain assessment files and submission records using established templates.

Academic Policy and Appeals Support

• Maintain policy resources and confidential appeal records; confirm receipt of required materials and track reviews.


• Prepare routine correspondence and refer policy interpretation and decisions to the appropriate administrator or committee.

Required Qualifications

• Bachelor's degree in a related field.


• Two years' experience in related position/field


• Demonstrated experience working on projects with multiple stakeholders in a professional setting


• Strong interpersonal skills including an interest in supporting student success


• Strong organizational skills with ability to manage multiple projects and deadlines simultaneously.


• Excellent written and verbal communication skills, including experience preparing summaries, reports, and documentation.


• Familiarity with MS Office and Adobe.

Preferred Qualifications

• Demonstrated experience with UT System business policies and procedures.


• Demonstrated experience with UT curriculum management systems.


• Demonstrated experience coordinating events or projects involving multiple stakeholders.


• Demonstrated ability to produce and format professional documents, including PDF creation and editing.


• Demonstrated ability to manage multiple concurrent pro