Academic Policy & Projects Analyst

University of California - San Diego Medical Centers; San Diego (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

UC San Diego Health’s Ophthalmology Department is seeking a Project Policy Analyst to serve as a cross-functional liaison for faculty and staff, coordinating academic personnel processes, recruitments, and visa matters. The role requires navigating complex policies and ensuring compliant, timely staffing actions.

You will support ARC with annual reviews, time reporting, and HR processes while collaborating with multiple offices to resolve payroll discrepancies and improve procedures.

Qualifications

• Seven years of related experience, education/training, or a Bachelor's degree in related area with three years of related experience/training.
• Knowledge of common organization- or research-specific and other computer application programs.
• Ability to multi-task with demanding timeframes.
• Knowledge and experience with academic personnel processes related to recruitment, appointment, and salary review.
• Strong communication and interpersonal skills to communicate effectively, both verbally and in writing.
• Ability to use discretion and maintain confidentiality.
• Analytical / problem-solving skills.
• Strong skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals / analyses.
• Strong policy analysis techniques.
• Proven ability to develop and implement plans and to develop systems and procedures to fulfill complex organizational needs.
• Demonstrated ability to collect and analyze data and apply policies in complex situations.
• Demonstrated initiative and independent judgment in handling confidential matters.

Responsibilities

• Serve as interdepartmental liaison and subject matter expert for academic affairs and operational support to ophthalmology faculty and staff.
• Assist with faculty recruitments and relocations, and other academic appointments including clinical teaching, Postdoctoral, Visiting Scholar appointments.
• Coordinate with ARC on processes like Outside Activities Reporting and visa submissions for academic and staff appointments.
• Support ARC's Academic Personnel team with annual academic reviews and meetings.
• Apply knowledge of UCSD time reporting to assist faculty and staff with timecards and corrections.
• Provide HR guidance and resources to department staff and assist with staff recruitments.
• Resolve payroll discrepancies and identify policy/process improvement opportunities.
• Develop best practices and assist long-range planning of department policy and infrastructure.

Skills

Time management

Communication skills

Analytical skills

Policy analysis

Data analysis

Discretion

Independent judgment

Written communication

Education

Bachelor's degree in related area

Tools

EcoTime

HR systems

Job description

UC San Diego Health’s Ophthalmology Department is seeking a Project Policy Analyst to serve as a cross-functional liaison for faculty and staff, coordinating academic personnel processes, recruitments, and visa matters. The role requires navigating complex policies and ensuring compliant, timely staffing actions.

You will support ARC with annual reviews, time reporting, and HR processes while collaborating with multiple offices to resolve payroll discrepancies and improve procedures.