Academic Medicine Writing Project Manager

Family Physicians Inquiries Network; Columbia Township (MO); Hybrid; USD 46,000 - 56,000; Full time

Benefits offered by this job

Paid holidays

Wellness time

Health reimbursement arrangement

401(k) contributions

Collaborative team environment

Job summary

A nonprofit medical society is seeking an Academic Medicine Writing Project Manager to coordinate manuscript processing and support primary care clinicians. The ideal candidate will excel in detail-oriented tasks, possess strong organizational skills, and is expected to manage multiple technology platforms. Offering a salary ranging from $46k to $56k annually, this role provides a hybrid work schedule and benefits including health reimbursement and 401(k) contributions.

Qualifications

• Minimum three years of proficiency with Microsoft Office Suite.
• Demonstrated stability in prior roles; long-term tenure preferred.
• Experience teaching or training others in processes and protocols.

Responsibilities

• Coordinate all stages of manuscript processing and editorial workflows.
• Provide courteous and solutions-focused support to authors and editors.
• Track deadlines and ensure quality standards are met.

Skills

Detail-oriented

Strong organizational skills

Diplomatic communicator

Tech-savvy

Experience with Microsoft Office Suite

Education

Bachelor’s degree in healthcare administration, public health, journalism, or related field

Tools

Microsoft Office Suite

Zoom

SharePoint

Google Docs

Basecamp

Job description

Overview

Academic Medicine Writing Project Manager. The Family Physicians Inquiries Network (FPIN) is a nationally recognized nonprofit, scholarship-based learning network and medical society that connects and supports primary care clinicians through evidence-based education, professional development, and collaboration. The role begins at the coordinator level with a clear path to an elevated project leadership role within the first year. This is an administrative support role serving as the key contact for important research writing projects and coordinating complex editorial workflows to ensure a smooth experience for physician editors and authors.

The ideal candidate loves details, to-do lists, and deadlines, but also enjoys building relationships, providing excellent service, and occasionally leading meetings.

What You Will Do

• Coordinate all stages of manuscript processing and editorial workflows
• Provide prompt, courteous, and solutions-focused support to authors, editors, and members
• Maintain accurate and meticulous spreadsheets, organize email correspondence, and follow up consistently
• Train and guide physicians on processes and protocols to improve efficiency
• Track deadlines and ensure quality standards are met
• Use multiple technology platforms expertly
• Participate in and occasionally lead Zoom calls and project discussions
• Travel occasionally for conferences and events (up to approximately 15 nights per year)

What We Are Looking For

• Education: Bachelor’s degree (required) in healthcare administration, public health, journalism, or related field
• Work History: Demonstrated stability in prior roles; long-term tenure preferred
• Experience: Minimum three years of proficiency with Microsoft Office Suite; ability to use advanced features of Outlook, Word (including Track Changes), SharePoint, PowerPoint, Basecamp, Zoom, Google Docs, and AI platforms
• Strong follow-up, tracking, and organizational skills
• Diplomatic and clear communicator who is personable and comfortable on Zoom
• Experience teaching or training others in processes and protocols
• Attributes: Detail-oriented, highly organized, loves spreadsheets, to-do lists, and timelines; tech-savvy and resourceful; capable of switching gears between detail work and discussion; comfortable with occasional overnight travel

Performance Metrics

• Membership surveys assessing satisfaction with the writing process
• Timeliness and accuracy of manuscript movement through the editorial process

Schedule and Location

• Full-time 40 hours per week (a similar part-time position is also available)
• Hybrid: In office in Columbia, MO on Tuesdays, Wednesdays, and Thursdays; may work from home remotely most Mondays and Fridays

Pay and Benefits

• Salary: $46k to $56k annually. Starting salary is commensurate with proven experience, references, and potentially proficiency testing.
• Paid Holidays: Immediate
• Time Off: 88 hours of wellness time after 90 days, and one week of vacation after 90 days (vacation increases with years of service)
• Health: Health Reimbursement Arrangement or Health Insurance Stipend available after 120 days
• 401(k): Automatic 3 percent salary contribution after one year
• Occasional paid travel for conferences and events
• A collaborative, mission-driven, and genuinely fun team environment

Job Types

• Full-time
• Part-time
• Permanent

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Project Management and Information Technology

Industries

• Non-profit Organization Management