Academic Human Resources Supervisor

University of California, Davis; Sacramento (CA); Hybrid; USD 91,000 - 170,000; Full time

Job summary

University of California, Davis, in the Department of Pathology and Laboratory Medicine, seeks an Academic HR Supervisor to lead HR staff and administer programs supporting faculty, staff and students. This role ensures HR compliance, workforce coordination, and timely processing of personnel actions in alignment with UC requirements.

The position emphasizes advising leaders on policy, managing sensitive labor relations matters, and driving process improvements across compensation, recruitment

Qualifications

• Bachelor's degree or equivalent experience/training.
• Experience in higher education or similarly complex organizations.
• Extensive HR experience including employee relations, classification, recruitment, compensation, documentation, performance management and leaves of absence.
• Supervisory or lead experience in recruiting, training, evaluating and coaching staff.
• Broad HR knowledge across employee relations, classification, recruitment, compensation, documentation, performance management and leaves of absence.
• Ability to advise leaders and employees on HR policy, employment law, and collective bargaining agreements.

Responsibilities

• Supervise HR staff and administer HR programs for the department.
• Coordinate workforce planning and HR operations in alignment with university requirements.
• Consult with department leadership and manage sensitive employee relations and compliance matters.
• Support budget and payroll processes related to total compensation.

Skills

HR policy guidance

Employee relations

Classification & compensation

Leaves of absence

Data analysis

Staff leadership

Conflict resolution

Communication

Education

Bachelor's degree or equivalent

Experience in higher education

Tools

UCPath

Ecotime

RECRUIT

OATS

APHID

AggieService

JobBuilder

iGlobal

Handshake

Job description

Job Summary

The Academic HR Supervisor supervises HR staff and administers assigned human resources programs and processes for the Department of Pathology and Laboratory Medicine, supporting personnel actions, HR compliance, workforce coordination, and related operational needs in consultation with department leadership and in alignment with University requirements.

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training
• Experience working in higher education or a similarly complex organization.
• Extensive HR experience, including employee relations, classification, recruitment, compensation, documentation, performance management, and leaves of absence.
• Supervisory, managerial, or lead experience recruiting, training, evaluating, coaching, motivating, and managing staff performance.
• Broad HR knowledge across employee relations, classification, recruitment, compensation, documentation, performance management, and leaves of absence.
• Ability to advise leaders, managers, supervisors, and employees on HR policy, procedure, collective bargaining agreements, employment law, and sensitive employee or labor relations matters.
• Strong analytical, problem-solving, judgment, and decision-making skills, including the ability to gather and interpret data, identify trends, draw conclusions, and recommend practical solutions.
• Workforce planning, program support, project coordination, and process improvement skills in a complex organization.
• Advanced interpersonal, oral, and written communication skills, including writing, editing, proofreading, presentations, and consultation with diverse audiences.
• Ability to handle confidential, sensitive, difficult, and crisis situations with diplomacy, tact, objectivity, and discretion.
• Organizational skills to manage competing priorities, multiple projects, deadlines, interruptions, meetings, training sessions, and special events.
• Demonstrated ability to work effectively with individuals from diverse cultural, educational, and professional backgrounds.
• Financial management experience related to total compensation and payroll.
• Proficiency with Microsoft Office and HR, academic, and payroll systems.

Preferred Qualifications

• Advanced knowledge of state and federal labor and employment laws, UC policies and procedures, and applicable contracts.
• Experience coordinating or supporting complex employee and labor relations matters, including policy interpretation, corrective action, grievances, and management consultation.
• Experience implementing HR processes, protocols, and procedures in a complex organization.
• Highly developed leadership, coaching, change management, political acumen, and stakeholder engagement skills.
• Experience partnering with leadership, managers, employees, Academic HR, Human Resources partners, and campus or health system stakeholders.
• Experience with university systems including UCPath, Ecotime, RECRUIT, OATS, APHID, AggieService, JobBuilder, iGlobal, and Handshake.

Key Responsibilities

• 50% - HR Management
• 20% - Workforce Management
• 20% - Leadership
• 10% - Budget and Accounting

Department Overview

The mission of the Department of Pathology & Laboratory Medicine is to be scientific leaders who promote excellence through clinical diagnostics, next generation innovation, collaborative discovery and world class education in service to all communities. Our vision is transformation through diagnostic excellence, research, education and service. Departmental values are honesty, integrity, and kindness. In addition to its central role in providing patient care at the UC Davis Medical Center, the department has over $10 million in external research funding which supports multi-disciplinary research in neuroscience, cancer, computational pathology, and healthcare delivery science. It is home to several research service units including the UC Davis Biorepository, the Research Histology Service, and the Proteomics Laboratory. Additionally, it houses the Center for Diagnostic Innovation which has missions of carrying out clinical studies and trials in collaboration with various university and industry partners and serving as a reference laboratory to provide direct patient care services. In Medical Education, it includes highly ranked required courses and electives for medical students, a 16-person residency program, 7 fellowship programs, and an in-demand medical observer program. Departmental academic operations are conducted at the Medical Center in Sacramento and in research space on both the Sacramento and Davis campuses.

Department Specific Job Scope

Reporting directly to the Chief Administrative Officer and indirectly to the Department Chair, the Academic Human Resources Manager supervises HR staff and supports operational coordination and consultation for HR programs and processes serving approximately 110 faculty, staff, and students in the Department of Pathology and Laboratory Medicine.

POSITION INFORMATION

• Salary or Pay Range: $8,125.00 - $15,225.00
• Salary Frequency: Monthly
• Salary Grade: 24
• UC Job Title: ACAD HR SUPV 2
• UC Job Code: 007711
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 0700 - 1530
• Location: Histology Building (PATH-V ST) (HSP015)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee’s lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Continuous 6 to 8+ Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Continuous 6 to 8+ Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8+ Hours
• Complex problem solving/reasoning - Continuous 6 to 8+ Hours
• Ability to organize & prioritize - Continuous 6 to 8+ Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Frequent 3 to 6 Hours
• Constant Interaction - Continuous 6 to 8+ Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Continuous 6 to 8+ Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks