Academic HR Analyst 2 - 141948

University of California San Diego; United States; Hybrid; USD 75,000 - 87,000; Full time

Job summary

UC San Diego is seeking an Academic HR Analyst 2 in the Visual Arts department. The role provides policy guidance to supervisors and manages complex academic personnel matters, including recruitment, appointments, visas, and faculty records.

The position requires deep knowledge of UC policies, strong analytical skills, and the ability to handle confidential information with discretion, while coordinating with Chairs and the Chief Administrative Officer.

Qualifications

• Experience with and in-depth knowledge of policies and procedures governing academic personnel.
• Ability to interpret and apply University policies and regulations related to academic personnel, including visas and appointments.
• Experience compiling documentation for complex personnel files under deadlines.
• Ability to explain benefits and pay rates to faculty and staff.
• Knowledge of local, state, and federal employment laws relevant to academia.

Responsibilities

• Act as principal advisor to Chair and CAO on academic affairs within Visual Arts.
• Coordinate recruitment, appointments, visas, and recalls for ladder-rank faculty and lecturers.
• Ensure compliance with Academic Affairs policies and provide policy interpretation at faculty meetings.
• Develop, analyze and implement departmental policies; identify solutions to complex issues.

Skills

Academic HR policies

Policy interpretation

Data confidentiality

Recruitment coordination

Analytical decision making

Education

Bachelor's degree in HR or related field

Tools

UC Payroll/Personnel System

HRIS / database management

Job description

#141948 Academic HR Analyst 2

Filing Deadline: Mon 11/9/2026

Payroll Title: ACAD HR ANL 2 CX

Department: VISUAL ARTS

Hiring Pay Scale: $75,000 - $87,000/year

Worksite: Hybrid

Appointment Type: Career

Appointment Percent: 100%

Union: CX Contract

Total Openings: 1

Work Schedule: 8 hrs/day, Monday - Friday

UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 10/29/26 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

DESCRIPTION

The department offers five undergraduate majors, eight minors and two graduate degrees, which together represent the expanded range of art in the contemporary world. Undergraduate majors have the option of engaging with art as writers and scholars by studying Art History, Theory and Criticism, of investigating the expressive production of objects and materials in Studio, of learning about both traditional and new lenses-based techniques and time-based practices in Media, of exploring the artistic potential of programming and digital media in the Interdisciplinary Computing in the Art and Music (ICAM), and of delving into collaborative inter-disciplinary processes in Speculative Design. At the graduate level, we are one of the few departments in the United States and indeed the world to offer terminal degrees for both artists and scholars. Launched in 2002, the Art History, Theory, and Criticism Ph.D is housed within one of the nation’s leading centers of art practice and graduate education in studio, media, and—most recently—digital media. The Art Practice concentration is the newest feature of the Ph.D program, is one of the first doctoral programs in the country for practicing artists.

Applies professional UC Academic HR concepts, organization and / or system wide policies, and procedures to provide guidance to supervisors and managers to resolve a variety of academic human resources issues of moderate scope and complexity.Principal advisor to the Chair and Chief Administrative Officer on academic affairs in the Visual Arts Department. Provide independent administration and coordination of all academic personnel matters for all ladder-rank faculty, LSOEs, Continuing Lecturers, Unit 18 temporary faculty/lecturers, Adjunct Professors, Emeriti and Visiting Scholars. Actively participate with Chair and CAO in development, analysis and implementation of new departmental polices, identify solutions to complex, non-standard issues, contribute to short-term and long-term goals of the department as they relate to academic affairs. Participate in faculty meetings to provide policy interpretation, historical data, and exception analysis. Initiate and coordinate recruitment efforts, appointments, advancements, visas, and recalls. Ensure compliance with Academic Aff

• Occasional evenings, weekends, and overtime may be required.

QUALIFICATIONS

• Experience with and in-depth knowledge of policies and procedures governing academic personnel.

• Comprehensive knowledge, demonstrated working experience and ability to interpret and apply University policies, procedures and other regulations relating to all aspects of academic personnel, including affirmative action, recruitment, employee relations, submission of appointment, merit, promotion, reappointment and termination files, and international/visa policies, etc.

• Experience following a multi-step procedure to compile documents and records to yield a complex file of accomplishment (personnel file). Experience monitoring the progress towards completion, under a deadline, and while seeking (and tracking) documents from a variety of internal and external sources.

• Experience explaining policies and procedures as they relate to employee benefits, health insurance, pay rates. Experience responding to questions and explaining benefits information to faculty, staff, and/or senior leadership.

• Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies.

• Knowledge of human resources management systems and other related business software programs and systems.

• Experience in interpreting personnel and employee contracts and policies.

• Knowledge of unit academic culture and educational goals of discipline(s) served.

• Knowledge and skill at establishing and maintaining databases, spreadsheet, word processing and graphics programs using a variety of software and web-based programs to produce reports. Knowledge of the principles of working on a computer network.

• Demonstrated knowledge and understanding of and ability to interpret and apply local, state, and federal employment laws, including FMLA/CFRA/PDL/ADA/FEHA. Knowledge of local, state, and federal safety standards and regulations and governing agencies.

• Experience in successfully mediating, facilitating and resolving conflicts among disputing parties. Strong negotiating, problem-solving and decision making skills. Ability to exercise a high degree of flexibility and innovation to seek alternative solutions to unique or complex problems and issues.

• Analytical skills to conduct analysis and develop recommendations to Chairs / unit management.

• Demonstrated organization, problem-solving, and communication skills. Ability to maintain confidentiality in all areas of work and to be able to communicate tactfully and with discretion.

• Ability to maintain confidentiality in all areas of work and to be able to communicate tactfully and with discretion.

• Analytical skills to conduct analysis and develop recommendations to Chairs / unit management. Excellent verbal and written communication skills, with the ability to provide information and/or instruction in a clear, concise manner.

• Ability to independently organize and coordinate a variety of tasks and projects, set and adjust conflicting priorities, show self-motivation and initiative to complete complex tasks, including follow-up as needed.

• Skill in using multiple resources and references.

• Skill in analyzing situations/issues, collecting data, making recommendations for management decisions and then implementing approved strategies.

• Excellent reading and comprehension skills in order to understand and interpret complex materials and documents.

• Excellent interpersonal skills and ability to interact with diverse personalities, including non-native English speakers, within and outside of the University, using tact, diplomacy and flexibility.

• Demonstrated ability to act on initiative and exercise independent judgment in executing a wide variety of functions and maintaining absolute reliability in handling confidential and sensitive matters. Strong analytical and critical thinking skills to identify problems and develop innovative solutions. Ability to examine and question policies, processes, and procedures in order to gain a stronger understanding of, as well as to offer recommendations for improvements to such items/issues.

• Knowledge and skill in applying basic accounting principles and in utilizing related analytical concepts.

• Demonstrated experience in managerial and administrative practices and principles.

• Demonstrated resilience, adaptability, diplomacy, influence, relationship building, and problem-solving skills in a variety of situations.

PREFERRED:

• demonstrated knowledge of AP-Online, UCSD Payroll/Personnel System, and other university business systems regularly used in academic personnel, with knowledge of their policies and application.

SPECIAL CONDITIONS

• Job offer is contingent on clear Background Check.

Pay Transparency Act

Annual Full Pay Range: Unclassified - No data available (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: Unclassified - No data available

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace

Prospective employees who are ordinarily residents in Iran or who are physically located in Iran are generally not eligible to for employment per suspension of General License G on 24 August 2026. If you have ever resided in Iran or have an Iranian passport and would like to confirm your eligibility, please contact [e-mail] for consideration of your particular circumstances.